Job Description: Project Executive
Company: Rooftops Silicone Distributors Inc.
Location: St. Thomas, U.S. Virgin Islands
Reports To: President or Designee
Position Summary:
The Project Executive at Rooftops Silicone Distributors Inc. plays a critical role in supporting the President or Designee in the management, administration, and execution of construction projects. This position serves as a bridge between field operations, administrative processes, and internal departments, ensuring that project documentation, compliance requirements, financial records, materials and equipment workflows, and timelines are maintained with accuracy and alignment.
This role is ideal for a construction professional with a strong foundation in project management and administration, and a proven ability to support jobsite execution, handle complex documentation, assist with budgeting and cost tracking, and contribute to internal operational efficiency. The Project Executive helps ensure projects move forward effectively and are delivered in accordance with internal standards and project-specific requirements. Extensive roofing and construction and project management experience, particularly with roofing systems, safety, and field operations, is a key factor for success in this role.
Key Responsibilities:
Project Management & Execution Support
Support the President or Designee in managing, administering, and executing all phases of assigned construction projects in St. Thomas.Track project timelines, milestones, and deliverables to ensure alignment with project goals.Collaborate with Project Managers and field leadership to ensure jobsite operations align with project plans and specifications.Monitor project schedules and address delays, risks, or operational challenges proactively.Construction Administration
Manage project documentation, including RFIs, submittals, punch lists, warranties, lien waivers, change orders, and closeout documentation.Administer permitting processes, inspection tracking, and regulatory compliance documentation.Maintain accurate and organized logs, records, and reporting files in compliance with internal procedures and industry standards.Financial Administration
Work with Business Administration/Accounting on job costing, requisitions, billing, and expense tracking.Assist in preparing and reviewing Schedules of Values; manage documentation for requisitions through platforms such as Procore and Textura.Process change orders, track financial documentation, and align with project budgets.Submit and reconcile monthly expense reports for assigned projects.Materials and Equipment Management
Manage materials and equipment workflows in collaboration with the Retail/Warehouse Department, including requests, ordering, delivery coordination, and inventory tracking.Ensure timely delivery and availability of materials and equipment to avoid jobsite delays.Forecast materials and equipment needs to prevent shortages or delays.Team Support & Labor Tracking
Collaborate with Roofing Operations to ensure alignment of workforce deployment and project schedules.Support Project Managers, Superintendents, and internal team leads with labor tracking, productivity updates, and schedule execution.Participate in internal planning and coordination meetings, providing project documentation and task status updates.Assist with resolving coordination challenges across departments and ensuring clear internal communication.Client, Vendor & Stakeholder Communication
Support leadership in managing communication with clients, general contractors, vendors, and subcontractors.Attend jobsite meetings when necessary to gather updates, document issues, and ensure alignment with project goals.Prepare and submit correspondence, reports, and documentation to maintain stakeholder engagement and project transparency.Software & Systems Use
Utilize software platforms including Procore, Textura, Raken, ADP, Points North, and Microsoft Office Suite for scheduling, reporting, financial tracking, and documentation.Ensure accurate data entry and system updates to support cross-departmental communication.Generate project reports and provide insights to leadership for better decision-making.Qualifications:
Extensive roofing and construction and project management experience, particularly with roofing systems, safety, and field operations.Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field (or equivalent work experience).Minimum 10 years of experience in construction project coordination and administration.Strong foundation in project management principles, construction workflows, and contract documentation.Proficient in Procore, Textura, Raken, ADP, Points North, and Microsoft Office Suite (Excel, Word, Outlook).Solid knowledge of permitting processes, compliance requirements, job costing, and financial administration.Familiarity with OSHA standards and U.S. Virgin Islands building codes and regulations.Excellent organizational, verbal, and written communication skills.Ability to support multiple ongoing projects, track details, and meet deadlines under pressure.Preferred Skills:
Experience with certified payroll documentation, lien releases, and public or infrastructure contracts.Knowledge of project documentation requirements for capital improvement or government-funded work.Hands-on understanding of construction materials, equipment, and jobsite operations.Rooftops Silicone Distributors Inc. is committed to excellence in construction, operations, and service delivery. We’re seeking a Project Executive who brings technical expertise, administrative discipline, and executional support to help move our projects forward—working in alignment with our leadership, values, and high-performance culture.
Read LessAbout the Role:
The Laborer position is a vital role within our roofing construction team, responsible for supporting various tasks that contribute to the successful completion of projects. This position requires physical stamina and the ability to work in diverse environments, ensuring that all work is performed safely and efficiently. Laborers will assist in the preparation of job sites, including loading and unloading materials, and maintaining a clean and organized work area. The ultimate goal of this role is to facilitate the smooth operation of construction activities, enabling the team to meet project deadlines and quality standards. By performing these essential tasks, the Laborer plays a crucial part in the overall success of our construction projects.
Minimum Qualifications:
High school diploma or equivalent.Ability to lift heavy objects and perform physical labor for extended periods.Basic understanding of construction safety practices.Preferred Qualifications:
Previous experience in a laborer or construction role.Familiarity with hand and power tools.OSHA safety certification.Responsibilities:
Assist in the loading and unloading of materials and equipment at job sites.Prepare and clean job sites by removing debris and hazardous materials.Support skilled tradespeople by providing necessary tools and materials.Follow safety protocols and guidelines to ensure a safe working environment.Perform general maintenance and repairs on tools and equipment as needed.Skills:
The required skills for this position include physical strength and stamina, which are essential for performing labor-intensive tasks on a daily basis. Attention to detail is crucial when following safety protocols and maintaining a clean work environment. Communication skills are also important, as Laborers must effectively collaborate with team members and skilled tradespeople. Preferred skills, such as familiarity with tools and previous construction experience, enhance the Laborer's ability to contribute to the team more effectively. Overall, these skills ensure that the Laborer can perform their duties efficiently while adhering to safety standards.
Read LessAbout the Role:
We are seeking a skilled Carpenter to join our team in the construction industry. As a Carpenter, you will be responsible for constructing, installing, and repairing structures and fixtures made of wood, plywood, and wallboard. You will work closely with the project manager and other team members to ensure that projects are completed on time and to the highest quality standards. Your attention to detail and ability to read and understand drawings will be essential to your success in this role. You will be working in extreme environments and must be able to pull objects up to 50lbs, climb ladders and work on rooftops. This is a full-time position with a 40-hour workweek.
Minimum Qualifications:
High school diploma or equivalentProven experience as a CarpenterAbility to read and understand drawings and blueprintsAbility to work in extreme environmentsAbility to pull objects up to 50lbsAbility to climb ladders and work on rooftopsAbility to work a 40-hour workweekPreferred Qualifications:
Certification in carpentry or related fieldExperience with equipment operationExperience working on commercial construction projectsResponsibilities:
Construct, install, and repair structures and fixtures made of wood, plywood, and wallboardRead and interpret drawings and blueprints to determine project specifications and requirementsMeasure and mark cutting lines on materials, using a ruler, pencil, chalk, and marking gaugeInstall structures and fixtures, such as windows, frames, floorings, and trim, or hardware, using carpenter's hand and power toolsInspect and replace damaged framework or other structures and fixturesSkills:
As a Carpenter, you will use your skills in reading and understanding drawings, working in extreme environments, pulling objects up to 50lbs, climbing ladders and working on rooftops, and operating equipment on a daily basis. Your attention to detail and ability to work collaboratively with other team members will be essential to your success in this role. Additionally, your ability to measure and mark cutting lines on materials, install structures and fixtures, and inspect and replace damaged framework or other structures and fixtures will be critical to ensuring that projects are completed to the highest quality standards.
Read LessJob Description: Project Manager
Company: Rooftops Silicone Distributors Inc.
Position: Project Manager
Reports To: President or designee
Summary:
Rooftops Silicone Distributors Inc. is seeking a dynamic and experienced Project Manager to lead and oversee the successful execution of various projects. The Project Manager will be responsible for managing project timelines, ensuring safety compliance, coordinating resources, and fostering positive relationships with team members and stakeholders. The ideal candidate will possess strong leadership and management abilities, along with a proven track record of project management expertise.
Duties and Tasks:
Collaborate closely with crew leads to understand project requirements, address their needs, and ensure clear communication throughout the project lifecycle.
Perform rigorous equipment inspections and maintain accurate tracking records for Rooftops' equipment to ensure functionality and compliance with safety standards.
Set clear productivity goals and deadlines, communicate expectations effectively to the project team, and drive successful project completion.
Conduct regular performance reviews for team members, providing constructive feedback and identifying opportunities for development.
Lead incident investigations and meticulously prepare incident reports when required, ensuring a proactive approach to safety and risk management.
Maintain comprehensive daily project documentation and prepare weekly project reports to monitor progress, address challenges, and drive continuous improvement.
Coordinate and facilitate manufacturer inspections to uphold quality standards and ensure compliance with specifications.
Conduct thorough project evaluations, analyzing outcomes, capturing lessons learned, and implementing improvements for future projects.
Collaborate with the maintenance team, coordinate equipment repairs, minimize downtime, and maintain operational efficiency.
Enforce on-site safety requirements, create a safety awareness culture, and ensure all team members' well-being.
Oversee the accurate submission and uploading of project-related documents, maintaining meticulous records for future reference.
Develop efficient means and methods for project execution, continuously assessing productivity and making adjustments as necessary.
Perform comprehensive inspections of work in progress and existing conditions, upholding Rooftops' commitment to quality craftsmanship.
Manage material, tool, and equipment inventories, optimizing resources to support project demands effectively.
Coordinate and schedule monthly maintenance for Rooftops' vehicles, ensuring they remain operational and safe.
Demonstrate hands-on capability by actively participating in on-site work as needed, leading by example, and promoting a collaborative environment.
Collaborate with General Contractors (GC) and third-party inspectors, ensuring smooth coordination and adherence to project requirements.
Contribute to the development and management of project schedules, closely monitoring progress and taking corrective actions when necessary.
Track and manage records related to productivity, inspections, punch lists, warranties, and other essential project documentation.
Prepare accurate and timely monthly expense reports, maintaining transparency and accountability in project-related costs.
Develop and implement an innovative expense tracking program, enhancing visibility into the financial aspects of the projects.
Attend internal and project meetings, providing valuable updates and insights and contributing to effective decision-making.
Safely transport materials to and from project sites, ensuring their timely availability for uninterrupted work progress.
Utilize the metal shop to fabricate materials, including flashings, connections, brackets, etc., as needed.
Inspect and inventory incoming material orders, verifying their quality and compliance with specifications.
Promptly address and resolve on-site issues, demonstrating quick problem-solving skills and ensuring minimal disruptions.
Perform on-site fabrication of materials, such as panels and gutters, adapting to project requirements.
Cultivate and maintain positive relationships with clients, General Contractors, and subcontractors, promoting collaboration and open communication.
Display proficiency as an equipment operator when needed, ensuring safe and efficient use of machinery.
Provide assistance on "small job" projects as required, contributing to their successful completion and overall team success.
Acquire proficiency in Estimating Software to support accurate and informed project cost estimations.
Familiarize yourself with Buildertrend software, leveraging its capabilities to enhance project management and communication.
Responsibilities:
Project Management:
Leadership Support: Provide leadership and support to the project management team by assisting in daily project documentation and maintaining project schedules.
Coordination: Coordinate with project team members to ensure productivity goals are met and assist with project planning, including determining appropriate materials, labor, and equipment needed.
Cost Management: Assist with job costing, tracking project expenses, and budget to ensure cost-effectiveness, attending necessary internal and project meetings to provide updates on project progress.
Stakeholder Relations: Maintain relations with clients, general contractors (GC), and subcontractors to facilitate smooth project execution.
Reporting: Create and submit monthly expense reports if required, ensuring accurate and timely reporting of project finances.
Safety Management:
Compliance: Ensure compliance with all on-site safety requirements, relevant regulations, and company policies, performing inspections to identify potential hazards.
Material Inspections: Inspect and inventory arriving material orders to ensure accuracy and quality, coordinating manufacturer inspections to validate performance.
Equipment Maintenance: Conduct rooftop equipment inspections, tracking maintenance and repairs to ensure safety and functionality.
Supervision:
Team Management: Supervise and guide a team of workers, assign tasks, monitor progress, and provide feedback to ensure adherence to project plans, safety protocols, and quality standards.
Performance Management: Conduct regular performance reviews, provide training or coaching as needed, and foster a positive and productive work environment that promotes teamwork and collaboration.
Documentation and Records Management:
Document Control: Implement and manage document control procedures for the project, ensuring the accuracy and accessibility of project documents.
Project Management Software: Utilize project management software to track and manage project documentation, schedules, and communication.
Record Keeping: Maintain accurate and up-to-date project documentation, including reports and records of productivity, inspections, warranties, and other project-related documents.
Additional Responsibilities:
Logistics: Transport materials as necessary, ensuring their safe and timely delivery to project sites.
Hands-on Support: Assist in performing work tasks when needed to contribute to project progress and efficiency.
Collaboration: Collaborate with internal and external stakeholders to resolve project-related issues and maintain effective communication.
Flexibility: Perform other duties as assigned by project management to support project success.
These responsibilities are integral to the success of our projects, and we trust that your expertise and leadership as a project manager will ensure their effective execution. Please do not hesitate to reach out if you have any questions or require further clarification on your role. We look forward to your contributions to our team.
Qualifications:
Bachelor's degree in construction, project management, engineering, or a relevant field, as well as equivalent work experience.
5-10 years or more of proven experience in project management, preferably in Roofing/Construction.
Strong leadership and management skills, with the ability to effectively lead and motivate project teams.
Excellent organizational skills with keen attention to detail and the ability to manage multiple tasks simultaneously.
Exceptional communication skills, both written and verbal, to facilitate clear and effective communication among diverse stakeholders.
Proficient in using project management software and tools for documentation, scheduling, and reporting.
Ability to analyze data, make informed decisions, and implement strategic solutions.
Hands-on experience with equipment operation and maintenance.
Demonstrated problem-solving abilities and a proactive approach to addressing challenges.
Solid understanding of safety protocols and regulations in Roofing/Construction.
Strong interpersonal skills and the ability to build and maintain positive relationships with clients, GCs, subcontractors, and team members.
This job description provides a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of tasks and responsibilities. The employee may be required to perform additional duties as assigned.
