Job DescriptionJob DescriptionWe are looking for a highly organized and proactive Senior Executive Assistant to join our team in Jacksonville Beach, Florida. This role is a Contract to potential long-term position, offering the opportunity to transition to an ongoing role based on performance. The ideal candidate will bring energy, initiative, and exceptional attention to detail to support executive-level operations in a dynamic and fast-paced environment.
Responsibilities:
• Manage executive calendars, coordinating meetings, appointments, and travel arrangements to ensure seamless scheduling.
• Prepare materials for internal and external meetings, ensuring accuracy and completeness.
• Monitor and organize executive emails, flagging priority items, and drafting correspondence as needed.
• Maintain and update document libraries, ensuring proper organization and version control.
• Oversee digital and physical filing systems for contracts, reports, and other executive records.
• Process expense reports and invoices with precision, ensuring timely submissions.
• Coordinate with internal teams and external partners to facilitate routine operational tasks.
• Organize logistics for company events, leadership meetings, and site visits.
• Handle sensitive and confidential information with discretion and professionalism.
• Identify opportunities to streamline workflows using AI tools and automation to enhance efficiency.
• Minimum of 5 years of experience in administrative or executive support roles for upper management at the C-suite level.
• Strong organizational skills with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite, MacOS, and the ability to quickly adapt to new digital tools and platforms.
• Excellent written and verbal communication skills, with a detail-oriented approach.
• Proven ability to manage multiple priorities and meet deadlines in a high-pressure environment.
• Self-motivated and proactive, with a talent for anticipating needs and taking initiative.
• Comfortable collaborating in an in-office environment while remaining adaptable to changing circumstances.
• Discreet and reliable when handling confidential matters.
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