The Administrative Assistant provides high-quality administrative support to ensure the efficient operation of the office. This role involves coordinating schedules, managing communications, organizing files, and supporting daily office functions to enhance team productivity and organizational effectiveness.
Key Responsibilities:
Manage calendars, appointments, and meetings for executives or departments.Prepare and edit correspondence, reports, presentations, and other documents.Handle incoming and outgoing communications (emails, calls, mail).Maintain organized filing systems (electronic and physical).Assist in the preparation of meetings, conferences, and company events.Coordinate travel arrangements and expense reports.Track office supplies and manage procurement requests.Support onboarding of new employees and maintain office records.Liaise with internal teams and external stakeholders as needed.Perform general office duties and other tasks as assigned.Qualifications & Skills:
Bachelor’s degree preferred (or equivalent work experience).2+ years of administrative or office support experience.Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.Strong organizational and time-management skills.Excellent written and verbal communication skills.High attention to detail and accuracy.Ability to maintain confidentiality and handle sensitive information.Professional demeanor and a proactive attitude.Preferred Qualifications:
Experience in [industry name, e.g., healthcare, education, finance].Familiarity with office management software or project management tools (e.g., Asana, Slack, Trello).Basic knowledge of bookkeeping or HR support functions is a plus.Compensation & Benefits:
Competitive salary based on experience.Health, dental, and vision insurance.Paid time off and holidays.Professional development opportunities.