We are looking for a competent Office Assistant to help assist the Office Manager by managing day-to-day office operations. This role involves performing reception duties, handling phone communications, updating job records daily, managing collections, and assisting the office manager with various administrative tasks. The position requires occasional handling of confidential information and proficient use of Microsoft Office Suite along with specialized office management software. The work schedule is Monday through Friday, 9 AM to 5 PM, with several benefits available after the first year of employment.
ResponsibilitiesPerform reception duties including answering phones and communicating with office staffCommunicate with project managers to receive job updates and enter and update job information into office systems on a daily basisManage correspondence and maintain records accuratelyAssist with collections Assist with invoicingAssist the office manager with daily administrative tasksRequirements
Proven experience office assistantWorking knowledge of office equipmentExcellent organizational and time management skillsAnalytical abilities and aptitude in problem-solvingExcellent written and verbal communication skillsProficiency in MS OfficeAbility to multitask with attention to detailBenefits
Health Care Plan - After 3 Months of EmploymentRetirement Plan (401k) & Profit Sharing - After 1 year of employment Paid Time Off - 2 Weeks Vacation and 1 Week Personal/Sick - After 1 year of employment Read Less