Position Overview The Reception Coordinator is responsible for managing reception, and secretarial activities to support the overall objectives of the REPI Group. This role ensures the smooth operation of company facilities, effective communication, and high-quality support for internal departments and external visitors Key Accountabilities Reception 70% Greet and assist guests in a friendly and welcoming manner. Answer phones and greet customers, vendors and suppliers in a personalized, friendly, and inviting manner. Direct guests to the appropriate person or meeting room. Manage and transfer incoming calls to proper extensions. Filter out spam or solicitation calls. Monitors and controls access to the building including visitor entry/portal. Receive, sort, and distribute incoming mail and packages promptly. Prepare and send outgoing mail. Maintain and update the daily conference room schedules. Maintain excellent communication both verbally and electronically with staff. Perform other clerical receptionist duties such as filing, and photocopying and digitizing files. Support different departments with secretarial tasks, including archiving and document management. Prepare fresh fruit weekly. Update phone list and employee contact information in database. Support office manager. Be an effective back-up to the office manager for any travel and administrative support. Other tasks and responsibilities may be assigned. Facility Maintenance
Read Less
