Job DescriptionJob DescriptionOffice Coordinator
RDE Capital Group, LLC
Position Description RDE Capital Group LLC, a leading commercial real estate brokerage based in Dallas, seeks a motivated and detail-oriented Office Coordinator to join our dynamic team. Reporting to the President, the Office Coordinator will oversee all administrative functions and office operations, ensuring an organized and efficient workplace. The ideal candidate will demonstrate exceptional organizational skills, strong verbal and written communication abilities, and proficiency in implementing streamlined systems and procedures. If you are a proactive, results oriented professional ready to take on a key role in a thriving organization, we encourage you to apply and become part of the RDE Capital Group team!
Key Responsibilities Manage and update the company team calendar to accurately reflect employee activities. Monitor employee adherence to company policies and procedures to promote a compliant and productive environment. Oversee the inventory of office supplies, ensuring timely ordering and availability. Design and maintain a practical office layout focused on maximizing efficiency and organization. To enhance operational effectiveness, create, update, and maintain personnel files and office procedures.Coordinate with external vendors to maintain office equipment and company vehicles, ensuring optimal functionality. Process and record invoices accurately and on time. Negotiate contracts and pricing with vendors and service providers to secure favorable terms for the company. Maintain an accurate general ledger budget and manage financial forecasts.Schedule and organize company-wide meetings, promoting effective communication across the organization.Oversee the entire hiring process from candidate screening to onboarding, ensuring staffing needs are met.Manage employee benefits and compensation packages comprehensively.Administer the bi-weekly payroll process for all employees, ensuring accuracy and timeliness.Conduct regular employee engagement meetings to foster a positive workplace culture.Conduct investor experience surveys that can lead to future organic referrals.QualificationsA bachelor's degree is required, focusing on office management and human resources.Comprehensive understanding of office equipment, systems, and best practices.Proficient in Microsoft Office Suite, including Excel and Outlook.
Bilingual, with excellent communication skills in both languages.
Exceptional time management skills with the ability to prioritize and manage multiple tasks.
Strong interpersonal skills to build positive relationships with employees.
Demonstrated leadership abilities to navigate challenges and support team dynamics effectively.
Commitment to diligence and detail to ensure tasks are completed accurately and thoroughly.
Strong critical thinking skills and the ability to identify solutions to complex problems.
Compensation: Comprehensive health benefits including medical, vision, and dental. Short and Long-Term Disability, generous paid time off.
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