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  Executive Assistant  

  RACC

  full_time - Portland

  Posted: 03/07/2026

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  Job DescriptionJob DescriptionSalary: Regional Arts & Culture Council... Read More

  Job DescriptionJob DescriptionSalary:
  

  Regional Arts & Culture Council values a community in which everyone can participate in arts and culture and strives to cultivate equity in all of its programs. We value a diverse workforce, built upon inclusion, equity and cultural humility and are proud to be an equal opportunity workplace. RACC programs support artists and arts organizations, promote RACCs core values, and advance the communitys access to a wide range of arts and culture experiences.
  

  
  
  

  The Executive Assistant is a highly organized and proactive team member who supports the organizations daily administrative and operational functions. This role combines traditional executive administrative support responsibilities with operational coordination and systems management to help ensure the organization runs smoothly and efficiently.

  The ideal candidate is detail-oriented, resourceful, and service-minded, with strong communication and organizational skills. This position requires someone who can manage multiple priorities, anticipate needs, improve processes, and provide dependable support across teams.

  
  

  Essential Functions and Responsibilities:
  
  Administrative Support

  Provide general administrative support to leadership and staffServe as primary administrative support to the Executive DirectorManage the Executive Directors calendar, scheduling, and meeting coordinationCoordinate Executive Director travel arrangements, itineraries, and expense documentationSupport preparation for leadership meetings, presentations, and external engagementsDraft, format, and proofread correspondence, reports, agendas, and other materials for the Executive DirectorManage confidential and sensitive information with professionalism and discretionCoordinate board and committee meeting logistics, scheduling, and materials in partnership with leadershipTrack key deadlines, follow-up items, and organizational priorities for the Executive DirectorSupport communication and coordination between the Executive Director and staff, board members, partners, and external stakeholdersProvide administrative support to program team, as neededPrepare and maintain organizational documents, files, and recordsMonitor shared email inboxes and respond to inquiries as appropriateAssist with internal communications and organizational coordination efforts

  Operations Coordination

  Support day-to-day office operations and organizational workflowsCoordinate vendor communications, office supplies, and facility needsHelp maintain operational systems, templates, and procedures
  Track organizational deadlines, renewals, and recurring administrative tasksAssist with onboarding logistics for new employees and contractorsCoordinate technology setup and office equipment needs with vendors or IT supportSupport internal process improvement and cross-team coordination efforts

  Financial & Administrative Support

  Assist with invoice collection, payment tracking, and expense documentationSupport vendor setup and administrative recordkeepingHelp organize payroll and benefits documentation as neededSupport recruiting process through administrative processes management and onboarding/offboarding coordinationMaintain accurate administrative and operational recordsAssist with data entry and reporting tasks across departments

  Organizational Support & Communication

  Serve as a helpful point of contact for staff, vendors, and external partnersSupport organizational events, trainings, and staff meetingsHelp maintain a positive, organized, and collaborative work environmentContribute to continuous improvement of organizational systems and processes

  Required Knowledge, Skills and Abilities:

  4+ years of administrative, operations, office management, or coordination experienceStrong organizational and time management skillsExperience coordinating meetings, events, or organizational operationsExcellent written and verbal communication skillsAbility to manage multiple priorities and follow through independentlyStrong attention to detail and problem-solving skillsProficiency with Microsoft Office, Google Workspace, and virtual meeting toolsAbility to handle confidential information professionally

  
  
  

  Preferred Knowledge, Skills and Abilities:

  Nonprofit experienceExperience with project management or workflow tools (i.e. Asana)Familiarity with financial or HR administrative processes Read Less

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