PYA is seeking a Compliance Document Specialist join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation.
RESPONSIBILITIES
Provide advanced-level production support to the PYA Revenue & Compliance Advisory Program within PYA’s Consulting Department, including: Advanced-level skills in the Microsoft Office suite with a focus on utilizing Word, Excel, and PowerPoint to create, revise, and/or finalize documents as requested by multiple team membersDocuments include large and complex reports and spreadsheets, and detailed review of composition and grammar are required. Manipulate large volumes of data in Excel by utilizing high functioning formulasProficiency with copy-editing and formatting, specifically related to ensuring dedication to the Firm brand and style guideAssist with quality assurance tracking and follow-up to ensure deadlines and metrics are metSupport staff, managers, and executives as needed to meet internal and external client needsServe as client contact (i.e., communication to clients regarding ShareFile access)Assist with ad hoc projects and related assignmentsREQUIREMENTS
3+ years of administrative, paralegal, or paraprofessional experience with a firm or corporation preferred Advanced level proficiency in Microsoft Office Suite required, with an emphasis in Word and ExcelSalesforce experience preferred Detail-oriented work ethic with a demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasksExcellent verbal and written communication skills at all levels of the firm — both internally and externallyExcels at working independently and within a professional team environmentABOUT PYA
PYA, a leading independent professional services firm, serves clients across the United States with expertise in consulting, accounting, audit, tax, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. PYA is also a member of HLB, the global accounting and advisory network, with affiliate firms in over 150 countries. Learn more about The PYA Way.
WHY JOIN PYA
Be part of a dynamic and collaborative team that values innovation and excellenceWork with industry leaders who are committed to professional growth and client successCompetitive compensation, comprehensive benefits, and opportunities for career advancement Read LessPYA is seeking a Compliance Document Specialist join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation.
RESPONSIBILITIES
Provide advanced-level production support to the PYA Revenue & Compliance Advisory Program within PYA’s Consulting Department, including: Advanced-level skills in the Microsoft Office suite with a focus on utilizing Word, Excel, and PowerPoint to create, revise, and/or finalize documents as requested by multiple team membersDocuments include large and complex reports and spreadsheets, and detailed review of composition and grammar are required. Manipulate large volumes of data in Excel by utilizing high functioning formulasProficiency with copy-editing and formatting, specifically related to ensuring dedication to the Firm brand and style guideAssist with quality assurance tracking and follow-up to ensure deadlines and metrics are metSupport staff, managers, and executives as needed to meet internal and external client needsServe as client contact (i.e., communication to clients regarding ShareFile access)Assist with ad hoc projects and related assignmentsREQUIREMENTS
3+ years of administrative, paralegal, or paraprofessional experience with a firm or corporation preferred Advanced level proficiency in Microsoft Office Suite required, with an emphasis in Word and ExcelSalesforce experience preferred Detail-oriented work ethic with a demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasksExcellent verbal and written communication skills at all levels of the firm — both internally and externallyExcels at working independently and within a professional team environmentABOUT PYA
PYA, a leading independent professional services firm, serves clients across the United States with expertise in consulting, accounting, audit, tax, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. PYA is also a member of HLB, the global accounting and advisory network, with affiliate firms in over 150 countries. Learn more about The PYA Way.
WHY JOIN PYA
Be part of a dynamic and collaborative team that values innovation and excellenceWork with industry leaders who are committed to professional growth and client successCompetitive compensation, comprehensive benefits, and opportunities for career advancement Read LessPYA is seeking a Compliance Document Specialist join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation.
RESPONSIBILITIES
Provide advanced-level production support to the PYA Revenue & Compliance Advisory Program within PYA’s Consulting Department, including: Advanced-level skills in the Microsoft Office suite with a focus on utilizing Word, Excel, and PowerPoint to create, revise, and/or finalize documents as requested by multiple team membersDocuments include large and complex reports and spreadsheets, and detailed review of composition and grammar are required. Manipulate large volumes of data in Excel by utilizing high functioning formulasProficiency with copy-editing and formatting, specifically related to ensuring dedication to the Firm brand and style guideAssist with quality assurance tracking and follow-up to ensure deadlines and metrics are metSupport staff, managers, and executives as needed to meet internal and external client needsServe as client contact (i.e., communication to clients regarding ShareFile access)Assist with ad hoc projects and related assignmentsREQUIREMENTS
3+ years of administrative, paralegal, or paraprofessional experience with a firm or corporation preferred Advanced level proficiency in Microsoft Office Suite required, with an emphasis in Word and ExcelSalesforce experience preferred Detail-oriented work ethic with a demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasksExcellent verbal and written communication skills at all levels of the firm — both internally and externallyExcels at working independently and within a professional team environmentABOUT PYA
PYA, a leading independent professional services firm, serves clients across the United States with expertise in consulting, accounting, audit, tax, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. PYA is also a member of HLB, the global accounting and advisory network, with affiliate firms in over 150 countries. Learn more about The PYA Way.
WHY JOIN PYA
Be part of a dynamic and collaborative team that values innovation and excellenceWork with industry leaders who are committed to professional growth and client successCompetitive compensation, comprehensive benefits, and opportunities for career advancement Read LessPYA is seeking a Compliance Document Specialist join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation.
RESPONSIBILITIES
Provide advanced-level production support to the PYA Revenue & Compliance Advisory Program within PYA’s Consulting Department, including: Advanced-level skills in the Microsoft Office suite with a focus on utilizing Word, Excel, and PowerPoint to create, revise, and/or finalize documents as requested by multiple team membersDocuments include large and complex reports and spreadsheets, and detailed review of composition and grammar are required. Manipulate large volumes of data in Excel by utilizing high functioning formulasProficiency with copy-editing and formatting, specifically related to ensuring dedication to the Firm brand and style guideAssist with quality assurance tracking and follow-up to ensure deadlines and metrics are metSupport staff, managers, and executives as needed to meet internal and external client needsServe as client contact (i.e., communication to clients regarding ShareFile access)Assist with ad hoc projects and related assignmentsREQUIREMENTS
3+ years of administrative, paralegal, or paraprofessional experience with a firm or corporation preferred Advanced level proficiency in Microsoft Office Suite required, with an emphasis in Word and ExcelSalesforce experience preferred Detail-oriented work ethic with a demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasksExcellent verbal and written communication skills at all levels of the firm — both internally and externallyExcels at working independently and within a professional team environmentABOUT PYA
PYA, a leading independent professional services firm, serves clients across the United States with expertise in consulting, accounting, audit, tax, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. PYA is also a member of HLB, the global accounting and advisory network, with affiliate firms in over 150 countries. Learn more about The PYA Way.
WHY JOIN PYA
Be part of a dynamic and collaborative team that values innovation and excellenceWork with industry leaders who are committed to professional growth and client successCompetitive compensation, comprehensive benefits, and opportunities for career advancement Read LessPYA is seeking a Compliance Document Specialist join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation.
RESPONSIBILITIES
Provide advanced-level production support to the PYA Revenue & Compliance Advisory Program within PYA’s Consulting Department, including: Advanced-level skills in the Microsoft Office suite with a focus on utilizing Word, Excel, and PowerPoint to create, revise, and/or finalize documents as requested by multiple team membersDocuments include large and complex reports and spreadsheets, and detailed review of composition and grammar are required. Manipulate large volumes of data in Excel by utilizing high functioning formulasProficiency with copy-editing and formatting, specifically related to ensuring dedication to the Firm brand and style guideAssist with quality assurance tracking and follow-up to ensure deadlines and metrics are metSupport staff, managers, and executives as needed to meet internal and external client needsServe as client contact (i.e., communication to clients regarding ShareFile access)Assist with ad hoc projects and related assignmentsREQUIREMENTS
3+ years of administrative, paralegal, or paraprofessional experience with a firm or corporation preferred Advanced level proficiency in Microsoft Office Suite required, with an emphasis in Word and ExcelSalesforce experience preferred Detail-oriented work ethic with a demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasksExcellent verbal and written communication skills at all levels of the firm — both internally and externallyExcels at working independently and within a professional team environmentABOUT PYA
PYA, a leading independent professional services firm, serves clients across the United States with expertise in consulting, accounting, audit, tax, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. PYA is also a member of HLB, the global accounting and advisory network, with affiliate firms in over 150 countries. Learn more about The PYA Way.
WHY JOIN PYA
Be part of a dynamic and collaborative team that values innovation and excellenceWork with industry leaders who are committed to professional growth and client successCompetitive compensation, comprehensive benefits, and opportunities for career advancement Read LessPYA is seeking a Compliance Document Specialist join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation.
RESPONSIBILITIES
Provide advanced-level production support to the PYA Revenue & Compliance Advisory Program within PYA’s Consulting Department, including: Advanced-level skills in the Microsoft Office suite with a focus on utilizing Word, Excel, and PowerPoint to create, revise, and/or finalize documents as requested by multiple team membersDocuments include large and complex reports and spreadsheets, and detailed review of composition and grammar are required. Manipulate large volumes of data in Excel by utilizing high functioning formulasProficiency with copy-editing and formatting, specifically related to ensuring dedication to the Firm brand and style guideAssist with quality assurance tracking and follow-up to ensure deadlines and metrics are metSupport staff, managers, and executives as needed to meet internal and external client needsServe as client contact (i.e., communication to clients regarding ShareFile access)Assist with ad hoc projects and related assignmentsREQUIREMENTS
3+ years of administrative, paralegal, or paraprofessional experience with a firm or corporation preferred Advanced level proficiency in Microsoft Office Suite required, with an emphasis in Word and ExcelSalesforce experience preferred Detail-oriented work ethic with a demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasksExcellent verbal and written communication skills at all levels of the firm — both internally and externallyExcels at working independently and within a professional team environmentABOUT PYA
PYA, a leading independent professional services firm, serves clients across the United States with expertise in consulting, accounting, audit, tax, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. PYA is also a member of HLB, the global accounting and advisory network, with affiliate firms in over 150 countries. Learn more about The PYA Way.
WHY JOIN PYA
Be part of a dynamic and collaborative team that values innovation and excellenceWork with industry leaders who are committed to professional growth and client successCompetitive compensation, comprehensive benefits, and opportunities for career advancement Read LessPYA is seeking a Tax Coordinator to join its high‑performing, privately-owned firm known for its dynamic culture and strong national reputation. The ideal candidate is a proactive self‑starter and strong communicator with demonstrated experience in tax administration and a commitment to delivering exceptional client service as a part of the Tax Team.
RESPONSIBILITIES
Manage tax client documentation throughout all stages of the engagement lifecyclePrepare engagement letters and coordinate timely executionGather, organize, and maintain client documents and information to support tax preparation and planningCommunicate with internal and external clients to request additional information or clarify documentation needsInitiate, update and maintain accurate client records in internal systems, including CCH and SalesforcePrepare and analyze reports to support efficient project managementEnsure all files are complete, accurate, and properly organized for review, including documentation for future yearsTrack workflows, due dates, and project milestones to ensure timely completion of deliverablesProvide general administrative support to the Tax Team as neededREQUIREMENTS
2+ years of tax administrative experience at a fast-paced professional services firmHighly detail‑oriented with strong initiative, sound judgment, and a sense of ownership over support tasksStrong proficiency in Microsoft Office, including the ability to compose and edit professional documents and communicationsAdvanced experience with CCH and other tax technologies; Salesforce experience preferredFamiliarity with common tax forms, terminology, and deadlines preferred including exposure to processing tax returnsDemonstrated professionalism, positive attitude, and excellent written and verbal communication skills.Ability to exercise tact, courtesy, and discretion when interacting with individuals at all levels inside and outside the firm.POSITION TYPE
Office hours are Monday – Friday from 8:00 am – 5:00 pmOvertime required at peak times, and as neededABOUT PYA
PYA, a leading independent professional services firm, serves clients across the United States with expertise in consulting, accounting, audit, tax, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. PYA is also a member of HLB, the global accounting and advisory network, with affiliate firms in over 150 countries. Learn more about The PYA Way.
WHY JOIN PYA?
Be part of a dynamic and collaborative team that values innovation and excellenceWork with industry leaders who are committed to professional growth and client successCompetitive compensation, comprehensive benefits, and opportunities for career advancement Read LessPYA is seeking a Tax Coordinator to join its high‑performing, privately-owned firm known for its dynamic culture and strong national reputation. The ideal candidate is a proactive self‑starter and strong communicator with demonstrated experience in tax administration and a commitment to delivering exceptional client service as a part of the Tax Team.
RESPONSIBILITIES
Manage tax client documentation throughout all stages of the engagement lifecyclePrepare engagement letters and coordinate timely executionGather, organize, and maintain client documents and information to support tax preparation and planningCommunicate with internal and external clients to request additional information or clarify documentation needsInitiate, update and maintain accurate client records in internal systems, including CCH and SalesforcePrepare and analyze reports to support efficient project managementEnsure all files are complete, accurate, and properly organized for review, including documentation for future yearsTrack workflows, due dates, and project milestones to ensure timely completion of deliverablesProvide general administrative support to the Tax Team as neededREQUIREMENTS
2+ years of tax administrative experience at a fast-paced professional services firmHighly detail‑oriented with strong initiative, sound judgment, and a sense of ownership over support tasksStrong proficiency in Microsoft Office, including the ability to compose and edit professional documents and communicationsAdvanced experience with CCH and other tax technologies; Salesforce experience preferredFamiliarity with common tax forms, terminology, and deadlines preferred including exposure to processing tax returnsDemonstrated professionalism, positive attitude, and excellent written and verbal communication skills.Ability to exercise tact, courtesy, and discretion when interacting with individuals at all levels inside and outside the firm.POSITION TYPE
Office hours are Monday – Friday from 8:00 am – 5:00 pmOvertime required at peak times, and as neededABOUT PYA
PYA, a leading independent professional services firm, serves clients across the United States with expertise in consulting, accounting, audit, tax, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. PYA is also a member of HLB, the global accounting and advisory network, with affiliate firms in over 150 countries. Learn more about The PYA Way.
WHY JOIN PYA?
Be part of a dynamic and collaborative team that values innovation and excellenceWork with industry leaders who are committed to professional growth and client successCompetitive compensation, comprehensive benefits, and opportunities for career advancement Read LessCOMPANY OVERVIEW
Realty Trust Group (RTG) is a national leader in providing comprehensive real estate solutions for the healthcare industry. With a team of over 150 dedicated professionals, we serve clients in more than 40 states across the country. Our objective, accountable, and trusted expertise enables us to deliver innovative solutions in healthcare real estate through a comprehensive range of services, including advisory, development, transactions, operations, and regulatory compliance.
We are honored to have received the "Best Places to Work" recognition from Modern Healthcare for five consecutive years, a testament to our unwavering commitment to fostering an exceptional work environment that values the well-being and professional growth of our employees. Furthermore, RTG was recently named a "Best in Business" company and ranked among the Top Healthcare Development Companies by Modern Healthcare, solidifying our position as a leader in the industry.
In addition to our accolades, we currently manage a portfolio of over 26 million square feet of healthcare assets and have successfully completed healthcare transactions totaling more than $3 billion, reinforcing our expertise and reputation in the industry.
With offices in Nashville, Knoxville, and Johnson City, TN; Atlanta, GA; Tampa, FL; Houston, TX; and Greensboro, NC, we are well-positioned to deliver exceptional services tailored to the diverse needs of our clients nationwide.
For more information about RTG and our innovative healthcare real estate services, visit www.realtytrustgroup.com. Stay connected with us on Facebook, YouTube, and LinkedIn for the latest industry insights and company updates.
JOB DESCRIPTION and RESPONSIBILITIES
The Assistant Property Manager is responsible for assisting the Property Manager and/or Senior Property Manager in organizing and coordinating the activities of properties within a portfolio, including physical property management, financial and budget reporting, and tenant relations. This position may have oversight of 1-2 assets directly while assisting Property Manager and/or Senior Property Manager with his or her assigned portfolio. Specific responsibilities include:
Assist in developing and maintaining positive tenant relations by creating and sustaining good will between landlord and tenant by providing consistently responsive quality services. Assess tenant satisfaction and create and implement action plans to improve this metric.Collaborate on preparation and administration of operating and capital budgets, manage expenses to ensure that the property meets or exceeds budget expectations, and develop monthly reports documenting the results. Assist in preparing monthly reporting and budgets to client, as well as be responsible for other necessary reports, forms, and required documents as instructed. Assist in implementing internal departmental policies and procedures, physical property procedures, controls, and checklists. Enforce rules and regulations of properties and their respective leases. Maintain current service agreements, vendor certificates of insurance, tenant emergency notification information, building life safety and security procedures building certificates of occupancy, warranty manuals, and other records as required by assigned properties. Secure appropriate bids, negotiate, and administrate service contracts.Monitor vendor performance with authority to recommend necessary changes if performance metrics are not met. Monitor and coordinate the completion of work orders. Conduct required maintenance follow up to ensure inspections and work orders are addressed satisfactorily and timely. Provide assistance as required in coordinating and monitoring construction, tenant improvement, capital, and property renovation projects. Acquire a working knowledge of all operations and financial policies, procedures, reporting and systems.Coordinate and assist with tenant move-ins and move-outs. Provide a wide range of support, including administrative, to a Senior or Property Manager.COMPETENCIES
Must work well together and in a professional team environment. Adaptable. Strong communicator. Detail oriented. Organized. Problem solver. Multi-tasker. Self-starter. Able to accept constructive criticism. Timely decision-maker.EDUCATION AND EXPERIENCE
High school graduate. Associate's or Bachelor's degree is preferred. Active real estate license is required, and a professional designation (CPM or RPA) is preferred.Commercial Property management, facilities management, and/or brokerage experience or equivalent preferred.Proficient with Microsoft Office Suite. Experience in Yardi Property Management software preferred. Experience with MLS platforms and other real estate databases (CoStar, LoopNet).ALLOCATION OF TIME
Client / Project Work – 95% Administrative –5%Travel typically not required, except to visit RTG regional offices as needed for training, teambuilding, or other specific initiatives.
BENEFITS
RTG offers a competitive compensation package, including an incentive-based compensation plan, health, life and long-term disability insurance; 401(k) with company matching; and profit sharing.
To apply to this role or to view our other opportunities, please visit: www.realtytrustgroup.com/careers
Read LessCOMPANY OVERVIEW
Realty Trust Group (RTG) is a national leader in providing comprehensive real estate solutions for the healthcare industry. With a team of over 150 dedicated professionals, we serve clients in more than 40 states across the country. Our objective, accountable, and trusted expertise enables us to deliver innovative solutions in healthcare real estate through a comprehensive range of services, including advisory, development, transactions, operations, and regulatory compliance.
We are honored to have received the "Best Places to Work" recognition from Modern Healthcare for five consecutive years, a testament to our unwavering commitment to fostering an exceptional work environment that values the well-being and professional growth of our employees. Furthermore, RTG was recently named a "Best in Business" company and ranked among the Top Healthcare Development Companies by Modern Healthcare, solidifying our position as a leader in the industry.
In addition to our accolades, we currently manage a portfolio of over 26 million square feet of healthcare assets and have successfully completed healthcare transactions totaling more than $3 billion, reinforcing our expertise and reputation in the industry.
With offices in Nashville, Knoxville, and Johnson City, TN; Atlanta, GA; Tampa, FL; Houston, TX; and Greensboro, NC, we are well-positioned to deliver exceptional services tailored to the diverse needs of our clients nationwide.
For more information about RTG and our innovative healthcare real estate services, visit www.realtytrustgroup.com. Stay connected with us on Facebook, YouTube, and LinkedIn for the latest industry insights and company updates.
JOB DESCRIPTION and RESPONSIBILITIES
The Assistant Property Manager is responsible for assisting the Property Manager and/or Senior Property Manager in organizing and coordinating the activities of properties within a portfolio, including physical property management, financial and budget reporting, and tenant relations. This position may have oversight of 1-2 assets directly while assisting Property Manager and/or Senior Property Manager with his or her assigned portfolio. Specific responsibilities include:
Assist in developing and maintaining positive tenant relations by creating and sustaining good will between landlord and tenant by providing consistently responsive quality services. Assess tenant satisfaction and create and implement action plans to improve this metric.Collaborate on preparation and administration of operating and capital budgets, manage expenses to ensure that the property meets or exceeds budget expectations, and develop monthly reports documenting the results. Assist in preparing monthly reporting and budgets to client, as well as be responsible for other necessary reports, forms, and required documents as instructed. Assist in implementing internal departmental policies and procedures, physical property procedures, controls, and checklists. Enforce rules and regulations of properties and their respective leases. Maintain current service agreements, vendor certificates of insurance, tenant emergency notification information, building life safety and security procedures building certificates of occupancy, warranty manuals, and other records as required by assigned properties. Secure appropriate bids, negotiate, and administrate service contracts.Monitor vendor performance with authority to recommend necessary changes if performance metrics are not met. Monitor and coordinate the completion of work orders. Conduct required maintenance follow up to ensure inspections and work orders are addressed satisfactorily and timely. Provide assistance as required in coordinating and monitoring construction, tenant improvement, capital, and property renovation projects. Acquire a working knowledge of all operations and financial policies, procedures, reporting and systems.Coordinate and assist with tenant move-ins and move-outs. Provide a wide range of support, including administrative, to a Senior or Property Manager.COMPETENCIES
Must work well together and in a professional team environment. Adaptable. Strong communicator. Detail oriented. Organized. Problem solver. Multi-tasker. Self-starter. Able to accept constructive criticism. Timely decision-maker.EDUCATION AND EXPERIENCE
High school graduate. Associate's or Bachelor's degree is preferred. Active real estate license is required, and a professional designation (CPM or RPA) is preferred.Commercial Property management, facilities management, and/or brokerage experience or equivalent preferred.Proficient with Microsoft Office Suite. Experience in Yardi Property Management software preferred. Experience with MLS platforms and other real estate databases (CoStar, LoopNet).ALLOCATION OF TIME
Client / Project Work – 95% Administrative –5%Travel typically not required, except to visit RTG regional offices as needed for training, teambuilding, or other specific initiatives.
BENEFITS
RTG offers a competitive compensation package, including an incentive-based compensation plan, health, life and long-term disability insurance; 401(k) with company matching; and profit sharing.
To apply to this role or to view our other opportunities, please visit: www.realtytrustgroup.com/careers
Read Less