Our client, a healthcare and financial support organization in Oakland, is looking for a skilled Administrative Assistant to join their team on a full time basis in Oakland. The Administrative Assistant is responsible for managing front office operations, client administration, document management, communications, and office procedures while providing exceptional support to clients, staff, and leadership. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The pay is $27.00 - $33.00 per hour.
RESPONSIBILITIES:
Communication & Client Support:
• Opens office for work to start Monday through Friday at 9 a.m.
• Serve as the primary point of contact for incoming calls, emails, texts, and faxes, routing communications appropriately and maintaining office coverage.
• Provide backup support for client referrals, intake calls, appointment scheduling, and referral tracking.
• Manage phone systems, on-call schedules, and client correspondence.
Office Administration:
• Coordinate office operations, staff schedules, mail distribution, deliveries, office supplies, equipment maintenance, and facility organization.
• Maintain contact databases, manage office purchasing, and provide administrative support to finance and operations teams.
• Ensure consistent office coverage and support daily business operations.
• Maintains office machines: replenishes paper stocks, toner in printer; keeps list of needed office supplies and monitor supply levels and order on regular schedule; maintains service contracts; calls for office equipment service or repair assistance when needed.
• Takes mail to mailing center (e.g. USPS, FedEx, UPS etc.) as needed.
Document & Client Management:
• Process, scan, file, and maintain client, legal, medical, and business documents in electronic and paper filing systems.
• Establish and maintain client records, contracts, contact information, and tracking databases.
• Identify urgent matters and coordinate timely follow-up with appropriate team members.
• Sets up new clients in client tracking system and adds all contact information for clients, family members, vendors, and others associated with each case.
• Manage document retention, records management, and fiduciary signature processes.
• Enters client related information in proprietary data management system (items include medication lists, family, friends, and providers associated with each client, etc).
• Prepares all incoming documents requiring fiduciary signature for signing including pre-filling and tabbing forms for signature.
• Advises contacts of fiduciary relationships and change of address and provide documentation as required.
• When clients move, changes client's address in client database and forwards mail via post office.
Process Improvement & Onboarding:
• Develop, maintain, and update office procedures, forms, and operational protocols.
• Coordinate employee onboarding documentation and training materials.
• Monitor compliance with established procedures and support continuous process improvement initiatives.
QUALIFICATIONS:
• 3+ years of experience in office administration, executive support, client services, legal administration, healthcare, fiduciary services, or a related professional environment.
• Strong customer service, communication, organizational, and multitasking skills.
• Experience managing confidential information and maintaining accurate records.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
• Experience with document management, client intake, scheduling, and administrative support functions.
• Ability to work independently, prioritize competing responsibilities, and maintain a high level of professionalism.
• Experience in a legal, fiduciary, healthcare, financial services, or professional services environment is preferred.
• Must have reliable transportation and be able to perform occasional local deliveries, mail runs, and errands using a personal vehicle. Mileage reimbursement provided.
PHYSICAL REQUIREMENTS:
• May be tasked with lifting, carrying, pushing or pulling up to 25 lbs., if able to do so.
• Must be able to sit for prolonged periods of time and walk/stand for moderate periods of time.
• Must be able to bend at the knees and waist frequently
• Must be able to repetitively use a telephone and a computer mouse and keyboard.
All employment is contingent on candidates providing at least two positive professional references from prior managers.
We are looking for local candidates only. U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
To apply for this position please visit our website at www.PsiNapse.com, and click on “Looking for Work”.
Thank you for your interest. Please understand that only qualified candidates will receive a response.
PsiNapse Technology, a national, workforce augmentation and solutions firm, offers competitive compensation, professional service, and customized benefits to qualified temporary and career professionals looking for employment.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, color, gender, sexual-orientation, age, national origin, citizenship, disability, or any other protected category.
Read LessOur client, a leading MEP Consulting firm, is looking for a BIM Manager to join their team in San Jose, CA on full time basis. This role requires expertise in BIM technologies and design software to drive standardized processes, improve project delivery and lead BIM execution across multidisciplinary teams. Responsibilities include managing BIM execution plans, coordinating with partners and internal staff. Ideal candidates will have previous experience supporting design production and construction administration to ensure project quality, consistency, and schedule adherence for complex projects such as data centers, commercial HVAC systems, cleanrooms and large-scale real estate developments. The salary range is between $95,000 - $120,000 annually.
RESPONSIBILITIES:
Ensure quality control for completeness and compliance with company drawing standardsSupport the development of BIM documentation and workflow standardsLead and oversee the daily activities of Revit SpecialistsContribute as an active member of multidisciplinary design production teamsPartner with BIM Managers across multiple offices to promote consistency and standardizationCreate and manage project BIM Execution PlansAdminister software platforms including upgrades customization and implementation of new releasesUtilize Bluebeam and other BIM support software to enhance project deliveryResearch evaluate and implement emerging BIM technologies and software solutionsMaintain up-to-date knowledge of Revit best practices and BIM industry standardsReview and validate BIM data integration workflows including IFC coordinationApply knowledge of ISO 19650 standards and BIM metadata requirementsSupport the use of 3D, 4D, 5D, and 6D BIM processes throughout project deliveryDevelop implement and enforce BIM standards and proceduresStreamline workflows by automating BIM routines to improve productivity and consistency
QUALIFICATIONS:
Seven plus years of production experience in design drafting or engineering, including BIM management within an A/E/C or design-build environmentBachelor of Science in Mechanical Engineering Electrical Engineering or Computer Science from an accredited college or universityStrong working knowledge of current BIM platforms with emphasis on project sheet setup and coordination:Autodesk RevitAutodesk Construction Cloud (ACC)BIM Collaborate ProNavisworksAutoCADBluebeam RevuMicrosoft Office (Excel, Word, PowerPoint, Outlook)Solid understanding of architecture project delivery methods and construction practicesExperience within design technology and the ability to develop innovative tools workflows and processes that improve team efficiencyHighly service-oriented approachable and committed to supporting and mentoring others Excellent verbal and written skills
PHYSICAL REQUIREMENTS:
May be tasked with lifting, carrying, pushing or pulling up to 25 lbs., if able to do so.Must be able to sit for prolonged periods of time and walk/stand for moderate periods of time.Must be able to bend at the knees and waist frequentlyMust be able to repetitively use a telephone and a computer mouse and keyboard.
All employment is contingent on candidates providing at least two positive professional references from prior managers.
We are looking for local candidates only. U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
To apply for this position please visit our website at www.PsiNapse.com, and click on “Looking for Work”.
Thank you for your interest. Please understand that only qualified candidates will receive a response.
PsiNapse Technology, a national, workforce augmentation and solutions firm, offers competitive compensation, professional service, and customized benefits to qualified temporary and career professionals looking for employment.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, color, gender, sexual-orientation, age, national origin, citizenship, disability, or any other protected category.
Read LessOur client is seeking a highly motivated, full-time Software Engineer to join their growing engineering team. This individual will design and build applications and microservices, transforming use cases and design diagrams into production-ready code. As part of an emerging team, the successful candidate will help establish workflows and implement best practices. The role includes collaborating on design and architecture, writing maintainable technical documentation, participating in code review, and establishing deployment pipelines. This position offers a clear path toward technical leadership; as the engineer builds trust and familiarity with the company's systems, they will have the opportunity to grow into a technical lead for one of our core applications and its related microservices. Our client values deep, hands-on engineering experience and craftsmanship. AI tools are strongly encouraged as accelerators, but they are not a substitute for sound judgment, design skill, or fundamentals.
The client's primary stack today is PHP/Symfony, with Stimulus on the front end and MySQL/MariaDB for data, and supporting work in JavaScript/TypeScript, Python, Java/Spring Boot, and Amazon Redshift. As business priorities evolve, there may be opportunities to contribute to Java/Spring Boot codebases, so adaptability across language ecosystems is valued. Familiarity with these technologies—or the ability to learn them quickly—is essential.
RESPONSIBILITIES:
QUALIFICATIONS:
Technical Skills:
5+ years of professional software development experience.Strong experience in PHP (Symfony preferred).Experience developing microservices and REST APIs.Experience building UIs with modern templating frameworks and JavaScript/TypeScript.Experience with relational databases such as MySQL/MariaDB, PostgreSQL, Amazon Redshift.Ability to write clear, meaningful unit tests with frameworks like PHPUnit, unittest, JUnit or Jest.Experience with Docker and containerized application workflows.Knowledge of Git-based workflows, branching strategies, and pull request reviews.Comfortable working in Linux environments.Soft Skills:
Strong communication and collaboration skills within distributed, cross-functional teams.Reliable ownership of tasks and the ability to propel projects forward.Sound judgment and discretion when working with sensitive systems and data.Ability to identify blockers early and unblock yourself or others effectively.Detail-oriented approach to implementation, testing, and documentation.Nice-to-Have Skills:
Technical:
Working knowledge of Java (beneficial for cross-functional development and potential future projects).Familiarity with Python.Effective use of AI coding assistants to accelerate development without compromising code quality.Experience with AWS services such as Redshift, S3, RDS.Understanding of Linux/Apache configurations.Knowledge of caching, API optimization, and backend performance tuning.Familiarity with workflow automation via Apache Airflow.Experience tuning ML models and integrating them into applications.Ability to design and code within security and compliance standards.Process & Leadership:
Support or leadership in designing and developing new applications.Experience creating or maintaining design documentation (use cases, flows, sequence diagrams).Experience participating in or improving code review standards.Experience working in Agile or Kanban environments.Leadership qualities suited to an emerging team.Bonus:
Experience with healthcare financial data, CMS regulatory data, or 270/271 EDI transactions.Experience with cross-team or cross-time-zone collaboration.PHYSICAL REQUIREMENTS:
All employment is contingent on candidates providing at least two positive professional references from prior managers. We are looking for local candidates only. U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time. To apply for this position please visit our website at www.PsiNapse.com, and click on “Looking for Work”.Thank you for your interest. Please understand that only qualified candidates will receive a response. PsiNapse Technology, a national, workforce augmentation and solutions firm, offers competitive compensation, professional service, and customized benefits to qualified temporary and career professionals looking for employment. We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, color, gender, sexual-orientation, age, national origin, citizenship, disability, or any other protected category.bility, or any other protected category.
Read Less