The HR Coordinator provides critical administrative, recruitment, and data management support to the Human Resources department. This role is responsible for ensuring the accuracy, integrity, and timely processing of HR and recruitment information, which directly impacts payroll, compliance, employee records, and operational workflows.
This position requires a high level of attention to detail, organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key ResponsibilitiesRecruitment & Hiring Support• Coordinate and schedule candidate interviews with hiring managers and leadership
• Ensure candidates meet minimum job qualifications prior to interview scheduling
• Prepare, review, and issue offer letters with strict accuracy (rate, position, company, terms)
• Maintain recruitment trackers and hiring status reports with real-time updates
• Communicate professionally with candidates regarding interviews, documentation, and next steps
• Monitor recruitment pipelines and escalate delays or issues promptly
• Enter and maintain employee records in HRIS / payroll systems
• Ensure accuracy of compensation data, hire dates, employment classifications, and personal details
• Process new hire documentation and onboarding records
• Support payroll-related data verification (direct deposit, status changes, etc.)
• Review HR documentation for completeness and correctness before submission
• Identify and correct discrepancies proactively
• Maintain organized HR files and documentation systems
• Assist with audits, reporting, and compliance documentation as required
• Support benefits administration and employee record updates
• Ensure confidentiality of sensitive employee information
• Follow established HR procedures, workflows, and approval processes
• Serve as a coordination point between HR, hiring managers, payroll, and leadership
• Utilize professional written communication (email / messaging) as primary workflow method
• Escalate issues, missing information, or uncertainties early
• Avoid workflow disruptions by adhering to communication and approval protocols
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Prior experience in HR, recruitment coordination, or administrative support strongly preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks with accuracy under deadlines
• Proficiency in Microsoft Office / Google Workspace
• Experience with HRIS, payroll systems, or applicant tracking systems preferred
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
Success in this role requires:
• Exceptional accuracy and attention to detail
• Strong time management and prioritization
• Ability to follow structured processes and workflows
• Professional communication and judgment
• Reliability and accountability
Errors in this position can directly impact employee pay, compliance, and company operations.
Work Environment & ExpectationsThis is a fast-paced, deadline-driven role supporting active recruitment, employee records, and HR operations. The HR Coordinator must be able to work efficiently, remain organized, and maintain a high standard of precision and professionalism.
Equal Employment Opportunity StatementAs per Executive Order 11246, Section 503, and VEVRAA, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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