Responsibility and Authority: Includes but is not limited to:
Help answer Telephones, receive and open mail, and handle general filing.Prepares New Employee Packet and Manual – Initial Checklist.Assures all necessary paperwork is filled out for new hires.Assures all Benefit package documents are filled out Enters all necessary information for new customers/Vendors into Peachtree.Enter payables when needed/pull payables for payment when neededInvoicing for Ohio and Nevada when neededRuns credit card payments when necessaryCloses Job Folders as required per ISO StandardsScans job folders onto the serverManages collections for Cincinnati ShopHelp Operations Manager order shop supplies when neededComplete the Inquiry worksheet when needed for a customer calling in for a quoteType quotes when neededManages Sales Orders: Upon verification of customer information – obtain Purchase Order and/or written approval for work; Check instructions on Purchase Order or Customer PO; Enter Sales Order; Prepare Production File (Shop Folder) and Job Traveler (Plastic Sleeve). When needed Order Office Supplies as necessary, keeping costs at a minimum.Attends mandatory meetings.Enter daily time cards into PeachtreeRun time reports on shipped/closed jobsData entry on Payroll spreadsheetTrack Disciplinary points on a spreadsheetMinimum qualifications and experience requirements:
Position requires one (1) year of prior office experience.Demonstrates working knowledge of Word and Excel. Knowledge of Peachtree programs.Demonstrates practical communication skills with co-workers, customers, and persons in supervisory positions.Capable of maintaining flexibility with job assignment changes.Capable of time management skills, productivity, quality work, and ability to follow facility policy and procedure.Capable of taking direction.Demonstrates knowledge of required documentation.Documentation is completed in a professional format. Read Less