Take the next step in your career with a premier DFW based structural design and forensic engineering firm in Plano, TX that provides the personal atmosphere of a small company with the benefits of a large company. Paragon Structural Engineering is seeking an experienced Administrative Specialist that will primarily support the Plano office. Other essential duties include managing incoming phone calls, ordering supplies, scheduling, and assisting the Executive Admin team.
Primary responsibilities:
Answer incoming phone calls.Accept mail and incoming packages.Maintain cleanliness and organization of the following spaces: front desk, kitchen, breakroom, conference room and engineering equipment.Keep the engineering library organized and catalogued.Order office supplies (cleaning, lunch, snacks, and administrative).Greet all visitors in a cordial, prompt, and professional manner.Monitor incoming visitors to ensure no one unauthorized is onsite including asking the purpose of the visit and verifying with the correct individual.Schedule meetings and organize Outlook calendar invitations as needed.Assist with administrative duties for the Executive Administration team, such as filing, organizing, etc.Assist with project coordination of jobs, as neededRequirements
2+ years of experience as an Administrative Assistant in a professional office environment.QuickBooks Online experience preferredExperience in billable service time industries a plusEngineering or technical business experience a plusProficient in Microsoft Office, especially in Outlook, Adobe, and ExcelExcellent verbal and written communication skillsDetail oriented with superior organizational skillsGood problem solver and critical thinkerAdaptable and able to multitaskProfessional attitude and strong work ethicAbility to work in a fast-paced environmentMastery of scheduling fluid calendars with multiple meetings and events to meet the demands of the firm and to fulfill our clients’ needsLocation
In-office (Plano, TX)We are a high computer-use office, so being comfortable and skilled at general computer, phone, and tablet use really sets you up for success. Some months are busier than others, so successfully managing a fluctuating workload, while staying organized, is a must to help us meet our clients’ deadlines.
Company DescriptionBenefits:Our growing structural engineering firm, based in Plano, is seeking a full-time professional with the energy and talent to enhance the firm’s effectiveness by providing project management and administrative support to the team. A successful candidate will represent the firm to clients over the phone, email, and in person, as well as assisting in the creation of improved processes for both the administrative team and project tracking purposes. This position requires a very detailed and organized approach to many on-going projects and assignments handled each day by our office. We can readily expand this position to include additional responsibilities and higher visibility tasks if the candidate presents a strong work history and skill set.
Direct Responsibilities
Managing project timelines and resources by utilizing existing reports and dataTrack, communicate and analyze budgets for multiple projects across various disciplinesAssisting with the creation of a new system that incorporates project management toolsAssisting with SOP creation and general office projects and proceduresCreate new reports utilizing existing data to better track project activities and trendsCommunicate with department heads to assess current and projected workload and distributionProviding administrative support to managers, engineers, and technical staff in a detailed and organized mannerConserving PE’s time by managing in-bound telephone calls and routing accordinglyManage documentation, contracts, and correspondence for our forensic engineering teamRegularly communicate and coordinate with attorneys, subcontractors, and experts in other fieldsMaintaining multiple calendars by scheduling projects, investigations, reviews, meetings, teleconferences, conferences, and travelProviding information by answering client questions and requestsCommunicating statuses, identifying and relaying issues to management on a regular basisOther duties as assignedRequirements
BA/BS College Degree MinimumMinimum of 2 years' experience working in a legal or paralegal capacityProficient in Microsoft OfficeExcellent verbal and written communication skillsDetail oriented with superior organizational skillsGood problem solver and critical thinkerAdaptable and able to multitaskExceptional time management skillsProfessional attitude and strong work ethicMastery of scheduling fluid calendars with multiple meetings and events to meet the demands of the firm and to fulfill our clients needsExperience in an engineering or construction environment, while possibly helpful, is not required, as several of our successful support administrators have no prior experience in these areas. Experience working with a legal firm or in a legal atmosphere is a strong positive for candidates to better serve our Forensic engineers. We are a high computer-use office, so being comfortable and skilled at general computer, phone, and tablet use really sets you up for success. Some months are busier than others, so successfully managing a fluctuating workload, while staying organized, is a must to help us meet our client’s deadlines.
Company DescriptionBenefits:The Staff Engineer (Forensic) will perform site investigative evaluations and understand civil/structural testing data to determine the root cause of structural engineering and building envelope failures. He/She will take a hands-on approach to engineering by recording observations, performing/witnessing testing, and writing his/her unbiased findings into a detailed report. This role will require continuous learning in a team-focused environment. The ideal candidate will be located in the DFW metroplex.
Essential Functions
Performs investigations and assessments regarding the design, construction, and standard of care associated with planned improvements and the built environment involving geotechnical engineering, soil-structure interactions, structural systems, civil sitework, exterior cladding systems, building envelopes (moisture and thermal), peril damage, and personal injury.Evaluates single-family residences, multi-family apartment/condominium complexes, commercial facilities, warehouses, institutional facilities, and industrial facilities as well as ancillary structures such as retaining walls, screen walls, and swimming pools.Documents facts and gives a thorough and complete report on all related findingsPerforms technical research as needed to support investigation.Applies engineering theory, education, and previous work knowledge to real world situationsPrepares precise and unbiased written reports of complex findings for site investigations based on field inspections and research on a timely basis.Consistently meets all required company expectations and deadlines, particularly during heavy workload.Consistently and effectively communicates with engineering team daily.Meets with clients as needed to review findings and make recommendationsEstablishes trusting, working relationships based on knowledge, experience, and integrityRequirements
Bachelor’s Degree in Structural/Civil/Geotechnical Engineering (MSCE preferred)5+ years of experience in structural engineering and/or forensics engineering preferredSelf-motivated with the ability and desire to deliver excellent client serviceRegistered Professional Engineer in Texas (NCEES record preferred)Strong written and verbal communication skillsPossess valid driver’s license to travel to job sites - overnight travel may be required at timesAbility to multi-task and meet tight deadlinesLitigation support, Deposition, and/or Expert Witness testimony desirableLocation
Work from home, in-office or hybridPhysical Demands
This position is a combination of site visits, travel-related work, and sedentary work. An employee is regularly required to drive, stand, sit, walk, reach, type, talk, hear, balance, stoop, kneel, crouch, crawl, climb, push, pull, carry, and lift up to 20 pounds and occasionally move up to 50 pounds. An employee may also be required to traverse uneven terrain, enter structures, use ladders, climb scaffolding, walk on roofs, enter crawl spaces and other tight areas, as well as work in a variety weather conditions.
Company DescriptionBenefits:Take the next step in your career with a premier DFW based structural design and forensic engineering firm in Plano, TX, that provides the personal atmosphere of a small company with the benefits of a large company. Our growing engineering firm is seeking a full-time HR professional with the energy and talent to enhance the firm’s effectiveness by providing human resources support to the team. A successful candidate will be responsible for aligning employee and management objectives within the business. Provides guidance to management on human resource-related issues. Assesses and anticipates human resources-related needs and communicates needs proactively with management.
Direct Responsibilities
Provides balanced focus on employee advocacy and workplace compliance by developing tools, recommendations, and techniques to improve the employee experience.Supports employees by answering questions on various HR related topics and resolves employee relations issues. Conducts effective, thorough, and objective investigations, as needed.Works closely with employees and management to improve work relationships, build morale, increase productivity, and retention.Assist with semi-monthly payroll, updates to insurance contributions and deductions, and 401-K management.Manages recruiting process for each open position, communicates with applicants throughout the process, and coordinates with management. Provides day-to-day guidance including coaching, counseling, career and performance development, administering benefits, and corrective action.Conducts new employee orientation and onboarding and collaborates with department leads for training schedules. Provides informal guidance to new employees.Handles various Human Resources programs and procedures, such as the offboarding process, exit interviews, and all related paperwork, including unemployment claims. Represents the company in all unemployment claim matters.Maintains and creates job descriptions for all employee roles and ensures competitive wages and benefits.Develops competency matrices in concert with management to determine skill gaps in the organization and makes recommendations on how to address them. Analyzes trends and metrics to develop solutions, procedures, and policies.Develops, recommends, and implements personnel policies and procedures for Paragon Employee Handbook.Maintains knowledge of legal requirements related to day-to-day management of employees. Advise on potential legal risks.Ensures maintenance, communication, and confidentiality of files, ensuring compliance as required by law or local governing bodies.Requirements
BA/BS College Degree in Human Resources or Business Administration, or similar disciplines5 years’ experience in a Human Resources related positionPHR or SHRM-CP certificationSPHR or SHRM-SCP certification, preferredQuickBooks experience, preferredKnowledge of labor law and HR best practices, with a focus on TexasProficiency in MS Office SuiteExperience with HR databases and HRIS systemsExcellent verbal and written communication and people skillsAptitude in problem-solvingDesire to work as a team with a collaborative and results-driven approachCompany DescriptionBenefits:The Graduate Engineer I is an entry-level role which will perform site investigative evaluations and understand civil/structural testing data to assist in determining the root cause of structural engineering and building envelope failures. In a learning role, this position will take a hands-on approach to engineering by recording observations, observe destructive testing, and assisting with the background data for a licensed engineer to write his/her unbiased findings into a detailed report. This position will review documents for licensed engineers, submit and review CAD drafts, conduct initial photo review and help with research. This role will require continuous learning in a team-focused environment.
Essential Functions
Performs investigations and assessments regarding the design, construction, and standard of care associated with planned improvements and the built environment involving geotechnical engineering, soil-structure interactions, structural systems, civil sitework, exterior cladding systems, building envelopes (moisture and thermal), peril damage, and personal injury.Evaluates single-family residences, multi-family apartment/condominium complexes, commercial facilities, warehouses, institutional facilities, and industrial facilities as well as ancillary structures such as retaining walls, screen walls, and swimming pools.Conducts construction phase observations as required to verify progress/compliance of the project during the construction process.Reviews client documents to understand the key components of forensic site visits and what licensed engineers should focus on in his/her investigation.Performs technical research as needed to support the investigation.Submits CAD for drafting and reviews output from engineering technicians for accuracy and thoroughness.Analyzes photos, reports, and pertinent information from document review to determine key focus areas of investigation.Applies engineering theory, education, and previous work knowledge to real world situations.Consistently meets all required company expectations and deadlines, particularly during heavy workload.Consistently and effectively communicates with engineering team daily.Meets with clients as needed to review findings and make recommendations.Establishes trusting, working relationships based on knowledge, experience, and integrity.Assists with the following:
Insurance site visitsRelative elevation surveysBuilding envelope inspectionsCement plaster (stucco) veneer evaluationsReview of construction material testingRequirements
Bachelor’s Degree in Structural/Civil/Geotechnical Engineering (MSCE preferred)Passed Fundamentals of Engineering exam (preferred TX EIT)Self-motivated with the ability and desire to deliver excellent client serviceStrong written and verbal communication skillsPossess valid driver’s license to travel to job sites - overnight travel may be required at timesAbility to multi-task and meet tight deadlinesLocation
DFW areaWork from home, In-Office, or hybrid - if desired work from home or hybrid role, applicant will need to work in-office for the first 6-12 months to get acclimated to the firm and position before transitioning to either.Physical Demands
This position is a combination of site visits, travel-related work, and sedentary work. An employee is regularly required to drive, stand, sit, walk, reach, type, talk, hear, balance, stoop, kneel, crouch, crawl, climb, push, pull, carry, and lift up to 20 pounds and occasionally move up to 50 pounds. An employee may also be required to traverse uneven terrain, enter structures, use ladders, climb scaffolding, walk on roofs, enter crawl spaces and other tight areas, as well as work in a variety of weather conditions.
Company DescriptionBenefits: