Take the next step in your career with a premier DFW based structural design and forensic engineering firm in Plano, TX, that provides the personal atmosphere of a small company with the benefits of a large company. Our growing engineering firm is seeking a full-time HR professional with the energy and talent to enhance the firm’s effectiveness by providing human resources support to the team. A successful candidate will be responsible for aligning employee and management objectives within the business. Provides guidance to management on human resource-related issues. Assesses and anticipates human resources-related needs and communicates needs proactively with management.
Direct Responsibilities
Requirements
Take the next step in your career with a premier DFW based structural design and forensic engineering firm in Plano, TX, that provides the personal atmosphere of a small company with the benefits of a large company. Our growing engineering firm is seeking a full-time Administrative Services Manager. A successful candidate will be a strategic leader responsible for overseeing the administrative functions of the organization, ensuring efficient operations, and supporting the company's overall objectives. This role includes managing the project coordination team, handling financial systems, and coordinating key organizational activities.
Essential Functions
· Manage and mentor the Project Coordination team to foster a high-performance environment.
· Coordinate and oversee PTO cover for the team
· Consult on departmental client relations communications
· Lead and coordinate weekly team meetings to ensure alignment with organizational goals and key information is disseminated.
· Prepare agenda and attend weekly management meetings
· Plan and oversee monthly administrative team meetings
· Oversee the QuickBooks system for accurate financial reporting and management
· Work with Accountant and Project Coordination Team on collections to ensure company cash flow remains stable
· Ensure all time sensitive financial tasks are planned and completed accordingly to meet deadlines, coordinate with external accountants on complex accounting tasks
· Oversee, process and review accounting invoices to ensure proper documentation and budget analysis
· Review and coordinate payments for vendor bills
· Manage subcontractor projects and payments
· Coordinate with accounting and management team to review payroll data and process semi-monthly paychecks, 401K, and tax payments
· Manage and maintain the office calendar to ensure the company schedule for the year is planned
· Plan and complete department onboarding and offboarding procedures
· Facilitate continuous improvement in department processes
· Run and analyze reports to provide insights into various administrative functions and operational effectiveness.
· Oversee firm and license renewals for multiple states
· Create and maintain client contact lists for various marketing campaigns
· Oversee quality control procedures and run spot checks to ensure data integrity and company policies and procedures are adhered to
· Identify department staffing needs, coordinate with Human Resources for recruitment
Qualifications:
· Bachelor’s degree in Business Administration, Management, Finance, or a related field or 10+ years of industry experience. A Master’s degree or relevant certifications (e.g., CPA, CMA) is a plus.
· Minimum of 5 years of experience in administrative management, with a proven track record of leading teams and managing financial systems.
· Strong leadership and team management abilities.
· Proficient in QuickBooks.
· Excellent organizational and time-management skills.
· Ability to analyze data and generate actionable insights.
· Strong communication and interpersonal skills.
· Experience in event planning and coordination.
Company DescriptionBenefits:Take the next step in your career with a premier DFW based structural design and forensic engineering firm in Plano, TX that provides the personal atmosphere of a small company with the benefits of a large company. Paragon Structural Engineering is seeking an experienced Executive Assistant that will primarily support the Principal Engineer (Owner). Other essential duties include representing the firm to clients over the phone, email, and/or in person; managing a very dynamic schedule; assisting with committee meetings; coordinating travel, registrations and license renewals. Characteristics of the successful candidate will include: a high sense of urgency, diligence in their duties, focused on a dynamic environment where collaboration is crucial and extremely organized for on-going projects and assignments.
Direct Responsibilities
Requirements
Experience in an engineering or construction environment, while possibly helpful, is not required. We are a high computer-use office, so being comfortable and skilled at general computer, phone, and tablet use really sets you up for success. Some months are busier than others, so successfully managing a fluctuating workload, while staying organized, is a must to help us meet our clients’ deadlines.
Bonus Points
Location
The Staff Engineer (Forensic) will perform site investigative evaluations and understand civil/structural testing data to determine the root cause of structural engineering and building envelope failures. He/She will take a hands-on approach to engineering by recording observations, performing/witnessing testing, and writing his/her unbiased findings into a detailed report. This role will require continuous learning in a team-focused environment. The ideal candidate will be located in the DFW metroplex.
Essential Functions
Requirements
Location
Physical Demands
This position is a combination of site visits, travel-related work, and sedentary work. An employee is regularly required to drive, stand, sit, walk, reach, type, talk, hear, balance, stoop, kneel, crouch, crawl, climb, push, pull, carry, and lift up to 20 pounds and occasionally move up to 50 pounds. An employee may also be required to traverse uneven terrain, enter structures, use ladders, climb scaffolding, walk on roofs, enter crawl spaces and other tight areas, as well as work in a variety weather conditions.
Company DescriptionBenefits:The Graduate Engineer I is an entry-level role which will perform site investigative evaluations and understand civil/structural testing data to assist in determining the root cause of structural engineering and building envelope failures. In a learning role, this position will take a hands-on approach to engineering by recording observations, observe destructive testing, and assisting with the background data for a licensed engineer to write his/her unbiased findings into a detailed report. This position will review documents for licensed engineers, submit and review CAD drafts, conduct initial photo review and help with research. This role will require continuous learning in a team-focused environment.
Essential Functions
Assists with the following:
Requirements
Location
Physical Demands
This position is a combination of site visits, travel-related work, and sedentary work. An employee is regularly required to drive, stand, sit, walk, reach, type, talk, hear, balance, stoop, kneel, crouch, crawl, climb, push, pull, carry, and lift up to 20 pounds and occasionally move up to 50 pounds. An employee may also be required to traverse uneven terrain, enter structures, use ladders, climb scaffolding, walk on roofs, enter crawl spaces and other tight areas, as well as work in a variety of weather conditions.
Company DescriptionBenefits: