Job Description
Job title
Front Desk Receptionist
Reports to
Clinic Manager
Department:
Medical
Location:
Mira Mesa: 10737 Camino Ruiz Suite 235, San Diego, CA 92126
Status:
Non-exempt
OPSAM MISSION
Building Healthier and Happier Communities Together
OPSAM is a federally qualified community health center that emerged over forty years ago. The agency serves low-income families and individuals in the County of San Diego in two (2) strategic areas with a high density population of Filipinos/Asian and other low-income, uninsured individuals — National City (Southern San Diego County) and Mira Mesa (North Central San Diego).
JOB PURPOSE
Under the direct supervision of the Clinic Manager, this position provides administrative and secretarial support for the Clinic Manager and the clinic. In addition to typing, filing and scheduling, performs duties such as insurance verification, coordinating direct mailings, and working on special projects. Also, it answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload and recommend office practices or procedures changes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administration:
Greeting people upon arrival at OPSAMProcess proper paperworkVerify insurance and IDScan front office documentsCheck patient InsuranceCollect COPAYSAnswer phonesPrepare front office formsProper flow directionAll other duties as assigned
Quality Management:
Contribute to the success of the organization by participating in quality improvement activities.Customer Relations:
Maintain professional working relationships with all levels of staff, clients and the public.Be a team player and cooperate in accomplishing department goals and objectives.Safety:
Maintain current knowledge of policies and procedures as they relate to safe work practices.Follow all safety procedures and report unsafe conditions.Know the location of the nearest fire extinguisher and emergency exits.HIPAA/Compliance:
Maintain privacy of all patient, employee and volunteer information and access such information only on a need to know basis for business purposes.Comply with all regulations regarding corporate integrity and security obligations. Report unethical, fraudulent, or unlawful behavior or activity.QUALIFICATIONS
High School Diploma or GED 1-2 years’ experience in a physician office or hospital setting as a Front Desk Receptionist or registration preferred. Experience with different insurances Bilingual (English/Spanish/Tagalog).Familiarity with basic word processing, spreadsheet, and database applications. Accurate keyboarding skills. Work involves sitting, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. Reasonable accommodations may be to enable individuals with disabilities to perform the essential functions. Ability to read and write, good verbal and written communication, time management, and interpersonal skills.Prioritize, meet deadlines, and exercise sound judgment.
Annual Requirements, Licensure, and Certifications:
Have reliable transportation; clean driving record, and car insurance as required by the state.
PHYSICAL DEMANDS
Move throughout the clinic and community. Repetitive hand movement, use and view PC. Use fax, telephone, and copier.Sits or stand for long period of time, reach, bend, climb, stoop, and lift up to 25lb.OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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FQHC Outpatient Clinic Job Posting (ONSITE ONLY)
Organization
Opsam Health
Position Type
Full-Time ONSITE Position
Reports To
Chief Medical Officer / Clinical Leadership
Salary Range
$74,880 - $95,680 annually, depending on experience
Opsam Health is seeking a compassionate, clinically strong, and detail-oriented Registered Nurse Telephone Triage Nurse to support our Federally Qualified Health Center outpatient clinics. This position plays a key role in ensuring patients receive timely, appropriate, and safe clinical guidance during clinic hours.
The RN Telephone Triage Nurse assesses patient symptoms by phone and electronic communication, determines the appropriate level of care, provides patient education within nursing scope, and routes urgent or emergent concerns appropriately. The nurse also supports clinical operations through medication refill workflows, prior authorization assistance, EMR messages, provider communication, and follow-up tasks in accordance with Opsam Health policies, procedures, standing orders, protocols, and regulatory requirements.
This role requires excellent clinical judgment, strong documentation skills, professionalism, and the ability to work collaboratively with providers, medical assistants, front office staff, referral staff, and care coordination teams in a fast-paced FQHC environment.
ESSENTIAL DUTIES AND RESPONSIBILITIESTriage incoming patient calls, portal messages, and clinical concerns using nursing judgment, approved triage protocols, and Opsam Health policies.Assess patient symptoms, identify urgent or emergent conditions, and direct patients to the appropriate level of care, including same-day appointment, provider review, urgent care, emergency department, or 911 when indicated.Document all triage encounters accurately and timely in the electronic medical record, including assessment, disposition, education provided, escalation, and follow-up plan.Provide patient education and self-care instructions within RN scope of practice and approved protocols.Escalate clinical concerns to providers, site leadership, or clinical leadership when symptoms, risks, or patient needs require additional review.Assist providers and clinic teams with EMR messages, telephone encounters, clinical task management, and patient follow-up.Support medication refill workflows by reviewing refill requests, gathering relevant clinical information, checking protocol criteria, identifying safety concerns, and routing requests appropriately.Assist with prior authorization tasks by collecting clinical documentation, supporting medication or service authorization requests, and communicating with providers, pharmacies, referral staff, and payers as needed.Follow up with patients regarding lab results, imaging results, medication issues, care instructions, and provider recommendations as assigned and within scope.Coordinate with care teams to support chronic disease management, preventive care, transitions of care, and patient access.Recognize high-risk situations, including abnormal symptoms, medication safety concerns, behavioral health concerns, and barriers to care.Maintain patient confidentiality and comply with HIPAA, FQHC requirements, nursing standards, and Opsam Health compliance expectations.Provide limited in-clinic nursing support when needed, including patient assessment, clinical procedures within RN scope, vaccine or medication-related support, and provider assistance.Participate in quality improvement, patient safety, access improvement, and workflow standardization efforts.Communicate with patients in a professional, respectful, culturally sensitive, and patient-centered manner.Follow all Opsam Health policies, procedures, standing orders, triage protocols, refill protocols, documentation standards, and escalation workflows.Perform other clinical duties as assigned to support safe and effective clinic operations.REQUIRED QUALIFICATIONSActive and unrestricted California Registered Nurse license.Minimum of 3 to 5 years of recent experience in telephone triage, ambulatory care, outpatient clinic, urgent care, emergency department, primary care, or similar clinical setting.Strong clinical assessment and critical thinking skills.Ability to identify urgent and emergent symptoms and take appropriate action.Experience using an electronic medical record system.Excellent verbal and written communication skills.Strong documentation, organization, and follow-through skills.Ability to work independently while collaborating with providers and care teams.Professional telephone etiquette and strong customer service skills.Ability to remain calm, respectful, and effective when handling difficult or urgent patient situations.Knowledge of nursing scope of practice, patient confidentiality, and healthcare compliance expectations.PREFERRED QUALIFICATIONSExperience working in a Federally Qualified Health Center, community health center, or safety-net outpatient setting.Experience with eClinicalWorks or similar EMR.Experience with medication refill protocols, prior authorization workflows, referrals, and managed care processes.Bilingual ability preferred, especially in languages commonly spoken by Opsam Health patients.Experience working with Medi-Cal, Medicare, uninsured, and medically underserved populations.Familiarity with chronic disease management, preventive care measures, and team-based care.KNOWLEDGE, SKILLS, AND ABILITIESSound nursing judgment and ability to make timely clinical decisions.Strong ability to prioritize multiple patient needs and clinical tasks.Ability to clearly explain care instructions to patients with varying levels of health literacy.Ability to work effectively with providers, medical assistants, front office staff, care coordinators, pharmacies, and external partners.Strong attention to detail when documenting, routing, and following up on clinical concerns.Commitment to patient safety, access to care, and high-quality service.Understanding of culturally responsive care in a diverse and multilingual patient population.Ability to follow standardized protocols while recognizing when provider escalation is needed.PHYSICAL AND WORK ENVIRONMENT REQUIREMENTSThis position is primarily performed in an outpatient clinic or office environment using a computer, telephone system, and electronic medical record. The role requires prolonged periods of sitting, frequent computer use, telephone communication, typing, visual acuity, hearing acuity, and the ability to communicate clearly with patients and staff. Limited in-clinic support may require standing, walking, and assisting with routine clinical activities.
EQUAL OPPORTUNITY STATEMENTOpsam Health is an equal opportunity employer and is committed to providing a respectful, inclusive, and patient-centered work environment. We welcome candidates who are passionate about serving diverse communities and improving access to high-quality healthcare.
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