Job Title: Procore Administrator
Location: Remote (U.S.-Based)
Company: One Day Installation & Repairs Inc. (ODIR Construction)
Employment Type: Full-Time (30+ hours/week)
Compensation: Competitive salary, commensurate with experience
Work Schedule: Flexible remote schedule with weekly team check-ins
About ODIR Construction:
One Day Installation & Repairs Inc. (ODIR Construction) is a trusted general contractor with over 20 years of experience in the public and private sectors. We specialize in carpentry, casework, furniture installation, and electrical repairs, proudly serving municipalities, school districts, universities, and hospitals throughout California. As we continue to expand our portfolio of high-impact projects, we are seeking a dedicated Procore Administrator to ensure seamless project management and system efficiency across all active jobs.
Position Summary:
We are looking for a proactive, detail-oriented Procore Administrator to oversee the configuration, maintenance, and daily operations of our Procore project management platform. The ideal candidate will serve as the go-to expert for all Procore-related functions, support cross-functional project teams, and help ensure accurate documentation, compliance, and financial tracking.
Key Responsibilities:
System Management & Setup:
Set up and maintain all new projects in Procore, including project info, budgets, schedules, drawings, permissions, tools, and folders.Manage and maintain company-level Procore settings, tool configurations, and templates.Configure and update project directories (company, vendor, subcontractor, and internal users).Oversee Procore–QuickBooks Online (QBO) integration for financial entries and syncing.Daily & Ongoing Operations:
Monitor and update project statuses and activity logs on a daily basis.Ensure proper setup and timely management of submittals, RFIs, drawings, specifications, and meeting minutes.Manage contract workflows: prime contracts, budgets, commitments (subcontracts and POs), and change orders.Set up and review subcontractor Schedule of Values (SOVs), and enter subcontractor invoices if not submitted directly.Duplicate and enter payment data from QBO into Procore commitments and owner invoicing tools.Reporting & Compliance:
Create and deliver weekly/monthly project reports, cost forecasts, and executive dashboards.Present updates during internal company meetings.Support labor compliance efforts by generating reports (e.g., apprentice-to-journeyman ratios) and tracking key compliance data.Help track certified payroll, DIR requirements, and project documentation needed for public works.Training & Support:
Provide internal support to employees using Procore, including troubleshooting and best practice guidance.Conduct onboarding sessions and periodic training for new and existing users.Assist with change management, ensuring all team members stay aligned with updated workflows.Qualifications:
Required:
2+ years of hands-on experience with Procore as an administrator or advanced user.Familiarity with construction workflows, especially for general contractors working on public and private projects.Strong technical and analytical skills; comfort with cloud-based platforms and data entry.Exceptional organizational and documentation skills.Ability to work independently in a fast-paced, remote environment.Preferred:
Experience with QuickBooks Online (QBO) and its integration with Procore.Knowledge of compliance requirements in public works (e.g., DIR, apprenticeship ratios).Prior experience in managing subcontracts, owner billings, and commitments.Ability to create Procore custom reports and dashboards.Benefits:
Flexible remote work environmentOngoing training and professional developmentOpportunity to grow with a well-established and reputable contractorCollaborative and supportive team cultureEqual Opportunity Employer:
ODIR Construction is committed to diversity and inclusion. We are proud to be an equal opportunity employer and do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by applicable laws.
How to Apply:
Submit your resume and a brief cover letter highlighting your experience with Procore and your interest in the construction industry. Applications without relevant Procore experience will not be considered.
Company Overview
ODIR Construction is a union signatory general contractor specializing in public works construction, facility maintenance, tenant improvements, electrical maintenance, JOC projects, and repairs for government agencies, universities, municipalities, and commercial clients.
We are seeking an experienced Project Manager who can independently manage multiple projects from award through closeout while maintaining schedules, budgets, quality standards, and client relationships.
Position Summary
The Project Manager is responsible for the overall execution, administration, and financial performance of assigned projects. This position serves as the primary point of coordination between clients, subcontractors, field personnel, vendors, and company leadership.
The ideal candidate is highly organized, proactive, technologically proficient, and capable of solving problems independently without requiring constant direction.
Key Responsibilities
Project Management
Manage projects from award through closeout
Develop and maintain project schedules
Coordinate subcontractors, suppliers, and field personnel
Conduct project kickoff meetings
Lead project progress meetings
Monitor project budgets and productivity
Identify and mitigate project risks
Procore Administration
Maintain project records within Procore
Manage submittals, RFIs, drawings, specifications, and document control
Track action items and project correspondence
Ensure project documentation remains current and complete
Financial Management
Review project budgets and cost reports
Track committed costs and subcontract agreements
Prepare and negotiate change orders
Review monthly job cost reports
Assist with forecasting and cost-to-complete projections
Support monthly WIP reporting
Client Relations
Serve as primary client contact for assigned projects
Attend owner meetings and site walks
Provide project status updates
Maintain positive working relationships with clients and consultants
Resolve project issues professionally and promptly
Field Coordination
Coordinate with foremen and field supervisors
Assist with manpower planning
Monitor project productivity and schedule performance
Ensure timely procurement of materials and equipment
Contract Administration
Review project contracts and scopes
Track insurance, certified payroll, prevailing wage, and compliance requirements
Manage subcontract agreements and purchase orders
Support project closeout and warranty administration
Required Qualifications
5+ years of construction project management experience
3+ years managing California public works projects
Strong Procore experience (RFIs, submittals, change orders, daily logs, document control)
Ability to read plans and specifications; managing project budgets and schedules
Strong written and verbal communication skills
Valid California driver's license
Preferred Qualifications
Experience with JOC/Gordian projects
Experience with university, municipal, or government agency clients
Experience in union construction environments
Experience with prevailing wage and certified payroll requirements
Experience with facility maintenance, renovations, and tenant improvements
Knowledge of construction accounting principles and WIP reporting
Performance Expectations
Within the first 90 days, the Project Manager should be capable of independently managing assigned projects with minimal supervision.
Success in this position will be measured by:
Projects completed on schedule
Accurate and timely change order management
Positive client feedback
Clean and organized Procore records
Reduction in escalated issues requiring executive involvement
Timely project closeout
Budget and margin performance
Personal Characteristics
Self-starter
Strong problem solver
Detail-oriented
Accountable
Organized
Professional communicator
Able to prioritize multiple projects simultaneously
Comfortable making decisions and taking ownership
Compensation
Competitive salary based on experience, plus benefits and performance-based incentives.
Equal Opportunity Employer:
ODIR Construction is committed to diversity and inclusion. We are proud to be an equal opportunity employer and do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by applicable laws.
Read LessJob Title: Procore Administrator
Location: Remote (U.S.-Based)
Company: One Day Installation & Repairs Inc. (ODIR Construction)
Employment Type: Full-Time (30+ hours/week)
Compensation: Competitive salary, commensurate with experience
Work Schedule: Flexible remote schedule with weekly team check-ins
About ODIR Construction:
One Day Installation & Repairs Inc. (ODIR Construction) is a trusted general contractor with over 20 years of experience in the public and private sectors. We specialize in carpentry, casework, furniture installation, and electrical repairs, proudly serving municipalities, school districts, universities, and hospitals throughout California. As we continue to expand our portfolio of high-impact projects, we are seeking a dedicated Procore Administrator to ensure seamless project management and system efficiency across all active jobs.
Position Summary:
We are looking for a proactive, detail-oriented Procore Administrator to oversee the configuration, maintenance, and daily operations of our Procore project management platform. The ideal candidate will serve as the go-to expert for all Procore-related functions, support cross-functional project teams, and help ensure accurate documentation, compliance, and financial tracking.
Key Responsibilities:
System Management & Setup:
Set up and maintain all new projects in Procore, including project info, budgets, schedules, drawings, permissions, tools, and folders.Manage and maintain company-level Procore settings, tool configurations, and templates.Configure and update project directories (company, vendor, subcontractor, and internal users).Oversee ProcoreQuickBooks Online (QBO) integration for financial entries and syncing.Daily & Ongoing Operations:
Monitor and update project statuses and activity logs on a daily basis.Ensure proper setup and timely management of submittals, RFIs, drawings, specifications, and meeting minutes.Manage contract workflows: prime contracts, budgets, commitments (subcontracts and POs), and change orders.Set up and review subcontractor Schedule of Values (SOVs), and enter subcontractor invoices if not submitted directly.Duplicate and enter payment data from QBO into Procore commitments and owner invoicing tools.Reporting & Compliance:
Create and deliver weekly/monthly project reports, cost forecasts, and executive dashboards.Present updates during internal company meetings.Support labor compliance efforts by generating reports (e.g., apprentice-to-journeyman ratios) and tracking key compliance data.Help track certified payroll, DIR requirements, and project documentation needed for public works.Training & Support:
Provide internal support to employees using Procore, including troubleshooting and best practice guidance.Conduct onboarding sessions and periodic training for new and existing users.Assist with change management, ensuring all team members stay aligned with updated workflows.Qualifications:
Required:
2+ years of hands-on experience with Procore as an administrator or advanced user.Familiarity with construction workflows, especially for general contractors working on public and private projects.Strong technical and analytical skills; comfort with cloud-based platforms and data entry.Exceptional organizational and documentation skills.Ability to work independently in a fast-paced, remote environment.Preferred:
Experience with QuickBooks Online (QBO) and its integration with Procore.Knowledge of compliance requirements in public works (e.g., DIR, apprenticeship ratios).Prior experience in managing subcontracts, owner billings, and commitments.Ability to create Procore custom reports and dashboards.Benefits:
Flexible remote work environmentOngoing training and professional developmentOpportunity to grow with a well-established and reputable contractorCollaborative and supportive team cultureEqual Opportunity Employer:
ODIR Construction is committed to diversity and inclusion. We are proud to be an equal opportunity employer and do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by applicable laws.
How to Apply:
Submit your resume and a brief cover letter highlighting your experience with Procore and your interest in the construction industry. Applications without relevant Procore experience will not be considered.
