Office Assistant Bilingual (English and Italian) / On-site, Midtown Manhattan
Full time, non-exempt - This role is eligible for discretionary bonus; bonus amounts and timing are not guaranteed.
Office Assistant Job Responsibilities:
▪ Oversee general office operations, including managing office supplies, equipment, and facilities.
▪ Facilitate and coordinate meetings, conferences, and events both via video and in person.
▪ Perform data entry tasks accurately, ensuring all records and reports are up-to-date.
▪ Entry level bookkeeping tasks (Journal entries, updating the physical and digital company’s archive).
▪ Handle sensitive information with confidentiality and discretion.
▪ Support the team with various administrative tasks.
▪ Maintain and update the CEO's calendar with appointments, meetings, and events.
▪ Coordinate domestic and international travel logistics for the CEO and other partners, including booking flights, accommodations, and transportation.
▪ Ad-hoc tasks.
Minimum Qualifications:
▪ High school diploma, bachelor's degree is a plus.
▪ 3+ years of office experience (2+ in case of bachelor's degree).
Skills:
▪ Proficiency in both English and Italian.
▪ Excellent organizational and time management skills.
▪ Proficiency in Microsoft Office Suite.
▪ Exceptional communication and interpersonal abilities.
▪ Ability to work independently and handle multiple tasks simultaneously.
▪ A positive attitude with a willingness to learn.
*Corporate mobile phone and number provided. Bank and Federal holidays off.
Monday to Friday in person – This is a 100% in-office role. Remote or hybrid work is not available.
40 hours/week
Once Capital Management, LLC is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.
Please do not include sensitive personal data (Social Security Number, full date of birth, bank details, etc.) in your application materials.
Company DescriptionGrowing hedge fund located in Manhattan is seeking an organized and responsible bilingual Office Assistant (Italian and English).