We are a family-run construction company looking for a highly organized, energetic, and adaptable Operations & Office Coordinator to support both office and field operations.
This is a hands-on role for someone who thrives in a fast-paced environment, can manage multiple responsibilities at once, and is comfortable handling both structured tasks and one-off requests. You’ll take ownership of core administrative processes while also stepping in wherever needed to keep the business running smoothly.
Key Responsibilities
Core Weekly Responsibilities (High Priority)
Process and enter payroll (via Connecteam → ADP) with accuracy and timeliness
Manage purchasing workflow:
Obtain vendor quotes
Issue purchase orders (QuickBooks)
Track and follow up on deliveries
Field & Operations Support
Maintain daily/weekly field documentation (Fieldwire)
Coordinate with foremen to ensure required reporting is complete
Manage tool inventory, rentals, repairs, and allocation
Administrative & Office Operations
Manage incoming/outgoing mail, shipping (UPS/FedEx), and deliveries
Print/send checks, log activity in QuickBooks, and deposit incoming payments
Maintain certificates, licenses, and compliance documentation
Maintain fleet documentation, including insurance, registrations, and toll/EZ Pass accounts
Ensure all subcontractor documentation (COIs, W-9s, lien waivers) is current, complete, and on file prior to work/payment
Organize and manage material samples and storage
General Office Support
Maintain office organization and supplies
Handle light office upkeep (restocking, basic cleaning, etc.)
Run local errands as needed (Staples, banking, shipping, etc.)
What We’re Looking For
Strong organizational and time management skills
High level of accountability and follow-through
Clear, direct communicator (especially when coordinating with field teams)
Confident using Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner)
Able to learn and navigate systems like QuickBooks, ADP, Fieldwire, and vendor platforms
Work Environment
We are an eclectic, family-run business where everyone wears multiple hats. This role requires someone who is:
Adaptable and solution-oriented
Comfortable taking direction from multiple stakeholders
Not easily overwhelmed or sensitive to direct communication
Interested in helping improve processes over time
Growth Opportunity
This role has strong potential for growth in both responsibility and compensation for the right candidate who demonstrates ownership and initiative.
Company DescriptionOK Construction & Contracting, LLC is a growing, family-owned construction company. We have more than doubled our revenue over the past two years and are transitioning key financial functions from third-party support to an in-house team. We are casual, direct, and collaborative - people here wear many hats and work closely with ownership.
"Quality is not an act, it is a habit." ~ARISTOTLE
Company DescriptionOK Construction & Contracting, LLC is a growing, family-owned construction company. We have more than doubled our revenue over the past two years and are transitioning key financial functions from third-party support to an in-house team. We are casual, direct, and collaborative - people here wear many hats and work closely with ownership.\r\n\r\n"Quality is not an act, it is a habit." ~ARISTOTLE Read Less