This is not your average administrative job. You'll be working side-by-side with the owner, someone who moves fast and appreciates people who anticipate needs and run with them. This role is a great match for a proactive individual who can handle a variety of operational duties with a good balance of independence and support.
What You'll Do
Office Support: Keep the office well-stocked, organized, and functional; coordinate with vendors and service providers.Administrative & Project Support: Help coordinate project logistics, maintain documentation and permits, and assist engineers and field staff with various project needs.Scheduling: Handle calendars, appointments, and travel arrangements.Owner Support: Assist the owner with ad hoc tasks, follow-ups, project tracking, and day-to-day task support.Employee Onboarding: Coordinate the onboarding process for new recruits, including paperwork, training logistics, and setup of necessary equipment (laptops, phones, etc.) and digital tools (Microsoft 365, QuickBooks Time, etc.).Compliance & Records: Maintain proper documentation (projects, licenses, etc.), keep client and project files up to date, and help ensure reports are submitted on time.Financial Tasks: Support the finance team with occasional administrative tasks like check preparation or invoice preparation as needed.What You Bring
Experience: 2+ years of administrative or office support experience, ideally in a small firm; construction, engineering, or environmental services.Resilience: You're comfortable working with a team who appreciates efficiency, accuracy, and follow-through.Independence: You're skilled at turning loosely defined tasks into finished deliverables while working independently.Organization: You have strong systems for staying on top of details and managing multiple tasks and deadlines at once.Tech Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, with experience using Canva.Bonus If You Have
Familiarity with asbestos, lead, or mold abatement documentation.Knowledge of regulatory and environmental compliance processes.Experience supporting field staff or managing remote communication.Why Work With Us
Your work directly supports public health and safety.You'll play a central role in a tight-knit team.You'll be a go-to person for keeping the office running smoothly, with room to improve the systems you work within.We're honest, direct, and deeply committed to doing the job right.Work Environment
This is a full-time, in-office role requiring your presence at our Tampa office during regular business hours. Read Less