Description:
The Administrative Clerk - HR & Payroll supports the daily administrative operations of the skilled nursing facility with a primary focus on human resources and payroll functions. This position plays a key role in maintaining accurate employee records, supporting payroll processing, assisting with onboarding and compliance, and ensuring adherence to Texas HHSC, CMS, and labor regulations. The role requires a high level of confidentiality, organization, and attention to detail.
Administrative Duties Provide general clerical and administrative support including filing, scanning, data entry, and correspondenceAnswer and direct phone calls, emails, and visitors in a professional mannerMaintain organized electronic and paper records in accordance with facility policyAssist with scheduling meetings, orientations, interviews, and in-servicesSupport the Administrator, DON, and department heads with administrative tasks as assigned Human Resources Duties Assist with new hire onboarding, including completion of employment packets, I-9 verification, and orientation documentationMaintain employee personnel files in compliance with CMS, Texas HHSC, and facility requirementsTrack employee licenses, certifications, background checks, immunizations, and mandatory trainingAssist with recruitment activities including posting positions, collecting applications, and scheduling interviewsProcess employee status changes such as promotions, transfers, leaves of absence, and terminationsRespond to routine HR inquiries and escalate issues to the Administrator or HR leadership as appropriateSupport compliance with federal and state labor laws, including FLSA and Texas Workforce Commission requirements Payroll Duties Collect, review, and enter employee timekeeping information accurately and timelyAssist with processing bi-weekly or weekly payroll in accordance with facility policiesVerify hours worked, overtime, PTO, and pay differentialsAddress payroll discrepancies and work with department heads to resolve issues promptlyMaintain payroll records and documentation for audits and reporting purposesAssist with payroll-related reports, reconciliations, and survey requests Compliance & Confidentiality Maintain strict confidentiality of employee, payroll, and facility informationEnsure compliance with HIPAA, CMS regulations, and Texas HHSC standardsAssist during surveys, audits, and desk reviews as requested Requirements:
High school diploma or equivalent required; associate degree preferredMinimum of 1-2 years of administrative, HR, or payroll experience preferredExperience in a skilled nursing or healthcare setting strongly preferredFamiliarity with payroll systems, HRIS, and timekeeping software preferred
Compensation details: 18-20 Hourly Wage
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