A well-established, privately held real estate ownership and management company with over 80 years of success is seeking an energetic, detail-oriented Accounts Receivable Specialist to join our growing team in Great Neck, Long Island.
This is an excellent opportunity to become part of a stable and respected organization that values professionalism, teamwork, and long-term growth. We are looking for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in providing exceptional service to both residents and colleagues.
The ideal candidate is highly organized, dependable, and capable of working independently while collaborating effectively with departments across the organization.
Position Overview::
The Accounts Receivable Specialist is responsible for the accurate processing, reconciliation, and tracking of tenant payments, security deposits, billing adjustments, and various accounting-related transactions. This role plays an integral part in maintaining the financial operations of our residential portfolio.
Key Responsibilities
Record and reconcile daily cash deposit batches with bank statementsApply tenant payments to resident ledgers accurately and timelyProcess account adjustments and maintain accurate tenant recordsReconcile monthly security deposit general ledgers and bank accountsReconcile rent and vacancy schedules to the general ledgerProcess security deposit deposits and withdrawalsPrepare, track, and maintain security deposit refund correspondence and documentationUpload and organize scanned records, refund checks, proof of mailing, and related documents into the company databaseReview and screen rent-stabilized and rent-controlled tenant paymentsProcess MCI increases, MBR adjustments, tax escalations, and SCRIE/DRIE requests, including related tenant notificationsProcess miscellaneous chargebacks and check requestsRespond professionally to tenant inquiries regarding billing, security deposits, and account-related mattersAssist with monthly billing processes and other accounting support functions as neededQualifications
Bachelor’s degree in Accounting or related field preferred, but not required2–4 years of Accounts Receivable experience preferredReal estate industry experience strongly preferredExperience with MDS or comparable accounting software preferredStrong computer proficiency and attention to detailExcellent communication, customer service, and organizational skillsStrong analytical and problem-solving abilitiesAbility to manage multiple priorities in a fast-paced office environmentWhat We Offer
Competitive salary commensurate with experienceWeekly payFull-time, stable position with long-term growth potentialCollaborative and professional work environmentTwo catered buffet-style office meals each weekOpportunity to work with an experienced and supportive team at a company with decades of success and stabilityIf you are looking for an opportunity to grow your career with a respected Long Island real estate organization, we would love to hear from you.
Read LessFile Clerk – Long Island, NY
An established and growing real estate ownership and management company with over 80 years of success is seeking a dependable and organized File Clerk to join our Long Island office. We are proud of our long-standing reputation and continue to grow stronger every year.
While prior experience is preferred, we are willing to train the right candidate who demonstrates professionalism, reliability, and a strong work ethic.
This position is ideal for someone who is detail-oriented, highly organized, and capable of thriving in a fast-paced office environment. The successful candidate will play an important role in maintaining accurate records and supporting the day-to-day operations of the office.
Primary Responsibilities
Maintain and organize files in alphabetical and numerical orderRetrieve and return files as requested while maintaining accurate tracking logsManage databases and records, including purging outdated files and creating new records as neededScan and process documents into digital filing systemsFax, photocopy, and distribute documents and filesWork with electronic storage systems and digital databasesDeliver important documents to the post office as necessaryAssist in explaining and maintaining office filing procedures and systemsSupport the Office Manager with various special projectsOccasionally assist with reception coverage and general office supportQualifications
Minimum of 1 year of related work experience preferredStrong organizational and multitasking skillsAbility to work efficiently in a fast-paced environment and handle a heavy workloadProfessional, personable, and polished demeanorClear and confident communication skillsTeam-oriented attitude with a willingness to assist where neededReliable transportation requiredAdditional Information
Interviews are conducted in person at our Long Island office during regular business hoursApplications submitted without a resume will not be consideredBenefits availableThis is an excellent opportunity to join a stable, professional organization with long-term growth potential and a collaborative team environment.
Read LessAn established and highly respected real estate ownership and management company with over 80 years of success is seeking an experienced and motivated Property Manager to join our Long Island team. Our portfolio includes residential properties throughout Manhattan, Queens, Brooklyn, Scarsdale, and the Bronx.
We are looking for a self-driven, organized, and resourceful professional who thrives in a fast-paced environment and takes pride in delivering exceptional service to both residents and colleagues. This is an excellent opportunity for someone seeking long-term growth with a stable and well-established organization.
The ideal candidate is dependable, detail-oriented, and capable of managing multiple priorities while maintaining strong communication and professionalism. Prior experience in NYC real estate and property management is strongly preferred.
Key Responsibilities
Construction & Maintenance
Review renovation contracts and related documentationMaintain and track ongoing renovation projects, including budgets, timelines, and scope changesConduct site visits to inspect ongoing work and assess overall property conditionsCoordinate and communicate with vendors, contractors, and maintenance personnelLeasing & Occupancy
Assist with leasing activities and tenant application processingCoordinate apartment inspections and walk-throughs with building superintendentsMeet with prospective tenants prior to move-inFollow up with new residents to ensure a smooth and successful tenancy experienceTenant Relations
Respond promptly and professionally to resident concerns and maintenance requestsCoordinate maintenance appointments with building staffPrepare and distribute tenant notices and communicationsMeet with tenants regarding rent collection and provide general support as neededQualifications
Strong time management skills with the ability to effectively multitaskExcellent verbal and written communication skillsProfessional demeanor with a positive, team-oriented attitudeStrong administrative and organizational abilitiesProficiency in Microsoft Office, particularly Word and ExcelFamiliarity with the NYC apartment market and rent stabilization laws is a plus5–7+ years of real estate/property management experience preferredCollege degree preferred, but not requiredReliable transportation required as you will need to visit our main office on Long Island weeklyWe offer the opportunity to work with a collaborative team within a stable, family-owned organization that values professionalism, initiative, and long-term growth.
Read LessWe are an established real estate owner/management company in business for almost 90 years. We are looking for an ACCOUNTS PAYABLE PROFESSIONAL to join our team on Long Island!
Primary Functions:
· Charge expenses to accounts and cost centers by analyzing invoice/expense reports;
· Review and utilization of AP aging to schedule processing;
· Review purchase orders, contracts, invoices, or payment discrepancies when necessary;
· Reconcile monthly vendor statements as necessary;
· Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience;
· Process reoccurring payments to utility companies and vendors on a timely schedule;
· Ensure required documentation is obtained for new vendor setup;
· Research identify, and analyze discrepancies and troubleshoot to resolve;
· Maintain historical records by scanning and filing documents;
· Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS;
· Must maintain all companies’ information confidential;
· Heavy volume of invoices related to purchase and work orders;
· Post and review invoices for accuracy and proper authorizations;
· Utilization of excel to prepare schedules as necessary for expense allocations, etc.
· Any situation that requires more attention must be reviewed with direct executive team member;
Qualifications
· Bachelor’s Degree is preferred but not necessary;
· 3+ years of prior AP experience working in property management or real estate is required;
· Successfully lead and supervise a team of 4 other employees;
· Must be highly organized and detail oriented;
· Track, manage, and adhere to strict deadlines;
· Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done;
· Must be able to handle a high volume of transactions daily and work at a fast pace;
· Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred;
· Must be a team player with excellent interpersonal skills;
· Must provide excellent client service to vendors, managers, other departments, and executive staff members.
· Must have reliable mode of transportation;
We are looking for an Administrative Assistant to support the Executive Assistant of a well-known real estate management company. This is a friendly but fast paced and demanding atmosphere, so we are looking for friendly self-starter with a positive can-do attitude. Candidate must also have a great ability to communicate clearly.
RESPONSIBILITIES:
· Will prioritize and handle multiple projects at a time under tight deadlines
· Assist with special events
· Perform administrative and clerical support (take messages, draft and send letters, etc)
· Fax and copy documents and files
· Manage all databases and records by purging old files and creating new entries as needed
· Willingness to take on and accomplish assigned tasks
· Manage and maintain electric database of all files
· Interface various departments in office
QUALIFICATIONS:
· 2+ years of administrative support
· Proven ability to work well in a team environment
· Impeccably well-organized
· Ability to multi-task and prioritize tasks
· Excellent grammar, spelling, communication, and written presentation skills
· Superb computer skills
· Reliable mode of transportation
There is free employee parking in a covered garage and there are also two buffet-style catered meals per week for employees. Interviews will be held in our Great Neck office.
Read Less
This is an incredible opportunity for an extremely organized individual that thrives in a fast paced environment which requires multi-tasking, the ability to time manage and transition from task to task with ease. We are looking for an individual who can “take the bull by the horns” with a “roll up your sleeves” attitude.
Candidates must be self-driven, detail oriented, hardworking, proactive, reliable and be resourceful. Strong computer skills, proficient writing skills and strong communication skills are a must. The successful candidate must be capable of working with staff members, various internal departments, senior management, vendors, bankers, etc...
Responsibilities include but are not limited to:
· Oversee monthly financial reporting;
· Analyze reports for accuracy and drill down variances to understand why they exist;
· Perform analytical schedules as needed;
· Create and maintain various excel schedules and reports to stay organized;
· Assist with interfacing with external accounting firms regarding external reviews, reporting compliance, tax preparation and other projects as needed;
· Assist to ensure A/P & A/R Departments are performing as we expect them to perform providing guidance;
· Ensure quality control over financial transactions and financial reporting;
· Report directly to the Controller;
· Other Ad hoc reporting as required
Qualifications:
· Accounting degree required; Finance degree, Masters/MBA a plus
· RE experience is a plus
· Working knowledge of excel including pivot tables and vlookup features of Microsoft office software
· Organizational skills are outstanding
Read LessOur property management company on Long Island is looking for an experienced PARALEGAL to join our Legal Department. This is an incredible opportunity for an extremely organized individual that thrives in a fast paced environment that requires multi-tasking, the ability to time manage and transition from task to task with ease. Candidates must be self-driven, reliable, willing to learn and be resourceful. Strong computer skills, proficient writing skills and strong communication skills are a must.
Day to day duties will include, but are not limited to:
Assist with day to day L&T and administrative matters within legal departmentMust have superior written and verbal communication skills and ability to manage multiple priorities and projects simultaneouslyEntering data to maintain accurate records and keep attorneys files organized· Assist the attorneys administratively to ensure the real estate portfolio is in compliance with Federal, State and Local compliance obligations including but not limited to lead, asbestos, elevators, boilers, façade, construction/alterations.
· Assist the attorneys administratively to ensure the company’s interest in the challenges of dealing with agencies such as Department of Environmental Protection, Department of Buildings, Department of Sanitation, Environmental Control Board, Department of Transportation, Department of Health, Department of Housing Preservation and Development, and Fire Department.
Drafting correspondence and memorandums for attorneys as directedWork closely with various departments within the office to monitor legal fees and/or outstanding balances owed to the companyScheduling, preparing for and supervising all tasks related to filings, meetings, events and appointments, including but not limited to sending meeting/event/appointment reminders and ensuring that attorney has materials needed for meeting/event/appointmentYou will also work with the legal dept. and office manager on various special projects as neededRequirements, Knowledge & Experience:
· 5+ years of working experience, preferably in the real estate field
· Energetic, Personable & able to prioritize assigned duties
· Strong literacy in MS computer programs
· Experience with the MONDAY programs or similar platforms is preferred by not necessary
· Fluent in a second language is a HUGE PLUS
· Excellent communication skills (written reports/analysis and oral presentation).
This position is for our Great Neck (Nassau County) office.
