Position Summary:
The position provides day-to-day support to a small office of approximately 35 to 40 people in Greenville, SC – your primary objective is to effectively, manage and mentor office staff such that they develop and become a valuable part of the office team helping to meet and exceed office goals and targets. The office manager is also responsible for human resources admin functions, screening and recruiting new employees, intake of new employees, reviewing compliance with company policies, exit processing for departing employees, and other relating office administration. This position works closely with all department supervisors to ensure teams are working effectively, improve overall staff retention, provide support for improving overall staff performance and job satisfaction
Essential Functions:
The general administration of the office, including (but not limited to) the actual opening and closing/securing of the premises, supervising daily attendance and activities of the employees, approving employee’s ecteronic time/attendance, addressing personnel issues arising on the premises, and other required administrative functions needed to comply with legal, corporate and operational requirements. Hiring and Training: Prepare and post job adverts, screen applicants, arrange interviews, participate in selection process, track applicants, administer pre-employment testing and onboarding training. Management of Staff: Responsible for the day-to day management of department managers/supervisors and their direct reports.Preparing regular staff reviews and performance staff review meetings. Manage sensitive and confidential matters including employee relations, organization changes, and protects the security of information, data and filesRespond to and processes various requests from managers, employees and othersExercise good judgement when dealing with personnel issues and brings them to management teams’ attentionEnforcing all corporate policies and procedures Read LessPosition Summary: EMS Managers act as the liaison for all communications between the client and utility providers regarding billing issues. Further, they are responsible for the daily validation and export of utility invoices for the accounts assigned to them. The validation includes a review of all carryover and late fees, as well as the acquisition of any missing or overdue for delivery invoices from suppliers. Also, all documents to the client from utility providers are also reviewed and responded to on behalf of or with the client. In addition, EMS Managers are responsible for monthly reporting including accruals, as well as modifications to the system (i.e. new sites, closed sites, new supplies with appropriate coding, etc.). The EMS Manager will also be required to follow-up on all system and staff generated investigations pertaining to supplier billing and work with the assigned Consultants and the client to resolve.
Essential Functions:
Invoice Review for Validation of Usage and Cost computations, and ensuring timely Export of all invoices.Communicate Inquiries/Investigations to the client, the supplier and/or Consultant whenever they occur. As part of this, follow-up on misapplied or missing payments with suppliers.Handle all Notices, Overdue Supplies, DMS Supplier Checks, Posting Tickets and E-Bill Invoice acquisition requirements.Respond to client requests for information and assistance whenever in scope of existing NUS Agreement. This includes accrual reporting, opening/closing sites and supplies, AP coding updates, etc.
Other Functions:
An essential part of this role is maintaining accurate and thorough notes in the ECP regarding specific client handling rules and expectations so that all staff can handle an account on any given day. As part of this, EMS Managers are expected to cover the account portfolios of their co-workers when the latter is out of the office.
Read LessPosition Summary: EMS Managers act as the liaison for all communications between the client and utility providers regarding billing issues. Further, they are responsible for the daily validation and export of utility invoices for the accounts assigned to them. The validation includes a review of all carryover and late fees, as well as the acquisition of any missing or overdue for delivery invoices from suppliers. Also, all documents to the client from utility providers are also reviewed and responded to on behalf of or with the client. In addition, EMS Managers are responsible for monthly reporting including accruals, as well as modifications to the system (i.e. new sites, closed sites, new supplies with appropriate coding, etc.). The EMS Manager will also be required to follow-up on all system and staff generated investigations pertaining to supplier billing and work with the assigned Consultants and the client to resolve.
Essential Functions:
Invoice Review for Validation of Usage and Cost computations, and ensuring timely Export of all invoices.Communicate Inquiries/Investigations to the client, the supplier and/or Consultant whenever they occur. As part of this, follow-up on misapplied or missing payments with suppliers.Handle all Notices, Overdue Supplies, DMS Supplier Checks, Posting Tickets and E-Bill Invoice acquisition requirements.Respond to client requests for information and assistance whenever in scope of existing NUS Agreement. This includes accrual reporting, opening/closing sites and supplies, AP coding updates, etc.
Other Functions:
An essential part of this role is maintaining accurate and thorough notes in the ECP regarding specific client handling rules and expectations so that all staff can handle an account on any given day. As part of this, EMS Managers are expected to cover the account portfolios of their co-workers when the latter is out of the office.
Read Less