The Administrative Assistant supports day-to-day operations of the Portland office by handling administrative tasks, bookkeeping, and communication with internal departments and external partners.
Responsibilities:
Enter customer orders using Microsoft Word and Order Manager
Create invoices and enter bills in QuickBooks
Run Accounts Receivable and Payable reports
Maintain accurate bookkeeping records in coordination with Corporate Accounting
Manage employee onboarding records and processes
Answer phones and respond to emails
Scan and send spoilage reports
Serve as liaison between the Portland office and Corporate HR, Accounting, and IT departments
Provide customer and vendor support to resolve account-related issues
Retrieve and process mail from the PO box
Maintain cleanliness of the front office, bathroom, and kitchenette
Redirect checks or documents misrouted to the Portland office
Conduct occasional office supply runs
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