Noor Staffing hiring Office Coordinator for one of the largest insurance company in Manhattan, NY, Check out the description who are suitable to apply!!
Job Description:
The Office Coordinator is a dual role managing the lifecycle of contracts, ensuring compliance, and supporting the legal and operational aspects of contract management, including drafting, reviewing, and filing. The position provides high-level administrative and office support in a dynamic, fast paced environment and requires a proactive, detail-oriented individual.
Executive Support:
managing the lifecycle of contracts, ensuring compliance, and supporting the legal and operational aspects of contract management, including drafting, reviewing, and filing. Maintain executive schedules, coordinate meetingsHandle sensitive and confidential information with discretionAct as a key point of contact for internal and external communicationsPrepare reports, presentations, and correspondence for executive useProvide professional administrative assistance to executives, managers, and staff
Office Administration:
Handle incoming calls and communications, determine priority, and direct them appropriatelyManage vendor relationships and ensure compliance with contractual obligationsCoordinate mail and deliveries, oversee conference room organization, and ensure break areas are tidyMaintain and order all supplies for the office; establish a system for tracking, ordering, and stocking suppliesMaintain and order all kitchen/pantry supplies and needs, such as drinks, glassware, etc. and stock refrigerators as requiredManage security access, order key cards, and coordinate office logisticsLiaise with building management for maintenance, repair or housekeeping requestsAssist with new hire onboarding, office space allocations and seating arrangements as necessarySupport visiting executives and external guests with workspace and office needsPlan or coordinate team and company events, including team lunches/celebrations, volunteering activities and holiday parties
General Administrative Support:
Provide reception coverage, ensuring a professional first impression for visitorsAssist with document management, filing, and database maintenanceOrganize and maintain business records, ensuring timely retrieval when neededSupport internal communication efforts, coordinating materials for executive messagingAssist with special projects and provide backup support to administrative teams as needed
Qualifications:
High school diploma or GED required; college degree preferredMinimum of 5 years executive administrative support experience, ideally in a legal, financial services or private equity settingThorough knowledge of administrative practices and procedures; strong proficiency in Microsoft Outlook, Word, Excel, and PowerPointSuccessful track record of working and thriving in a dynamic, fast-paced and changing environment that is results oriented and collaborativeProven ability to effectively support and communicate with top executives, internally and externallyPositive, proactive attitude and willingness to adapt to evolving organizational needs by assuming additional or ad hoc responsibilities as requiredHigh degree of professionalism and discretion in handling confidential informationExperience managing outside relationships including copier/printer vendors, delivery services and building personnelExperience with Concur and Altour preferred
Work type: Hybrid (3 Days, 2 Day rotating Onsite and Remote Work)
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