We are seeking a detail oriented Legal Secretary to support two or more attorneys in an insurance defense firm. The Legal Secretary must provide a high level of comprehensive administrative /clerical support, and must adhere to timeliness and accuracy of all related work.
Primary Responsibilities:
E-Filings and serving court documents (both State and Federal)Handling calendaring and court-related deadlines including discovery deadlines, hearings, appearances, depositions, motions, expert discovery deadlines and expert depositionsKnowledgeable of all discovery deadlines and cut-off dates, law and motion cut-off dates, expert discovery deadlines and cut-off dates, and time requirements pertaining to the various methods of serviceDrafting correspondence, memoranda, and other legal documents (i.e., pleadings, written discovery, discovery shells) submitting same for review, revising, redlining, comparing, proofreading, assembling, photocopying, and distributing final material as necessaryClient contact, contact with witnesses and opposing counsel Handling document production and organization. Organizing records, documents, correspondence, and files into a manageable format.Subpoenaing medical records, films, and billings from treating providers and proactively monitoring the status of receipt of said recordsScheduling meetings and proceedings as needed, including but not limited to depositions, court hearings, etc.,Making copies of documents for service; preparing envelopes and/or labels for said service.Assisting others when neededNecessary Skills
Thorough understanding and experience in court filing procedures, guidelines, and e-filing requirements as well as the ability to look up local rules of court (both State and Federal)Ability to think and act independently and with minimal supervisionPrior experience in an insurance defense law firm Excellent organizational skillsStrong attention to detail and ability to meet deadlinesFlexibilityOutstanding time-management and typing skillsAbility to multitask Read Less