We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations by managing schedules, facilitating communication, and ensuring the smooth functioning of the various departments. This position requires strong organizational skills and the ability to multitask effectively in a fast-paced setting.
Responsibilities
Manage schedules, sets up appointments, and coordinate meetings.Provide exceptional customer service by addressing inquiries and resolving issues promptly.Perform clerical duties including filing, data entry, and maintaining organized records.Utilize Microsoft Office to create documents, spreadsheets, and memos as needed.Assist with office management tasks to ensure a well-organized workspace.Maintain confidentiality of sensitive information while handling administrative tasks.Maintains confidential reports, records, and keeps records of applicants.Runs weekly reports for management.Helps in various departments such as Payroll, HR, Benefits, and Accounting.Skills
Working knowledge of Microsoft Excel, including the ability to create and maintain spreadsheets, use formulas, and organize data efficiently. (Required)Must understand, write, and read English and Spanish. (Required)Ability with Microsoft office programs is a plus (Excel is required)A background in Occupational Health and Safety is preferred.A background in Occupational Injury Management is PreferredExperience in training development or delivery related to health and safety topics is highly desirable.Strong calendar management skills with the ability to prioritize tasks effectively.Strong report writing skills are necessary for documenting findings and recommendations effectively.Excellent customer service skills with a friendly and professional demeanor.Proficient in clerical duties with attention to detail in all tasks performed.Strong time management abilities to handle multiple responsibilities simultaneously.Exceptional organizational skills to maintain an orderly office environment.Strong communication skills both verbally and written in English and Spanish.Job Type: Full-time
Benefits:
401(k)401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offVision insurance
Work Location: In person
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