Office Administrator
Adams Rental
Hamilton, New Jersey
Full-time and Permanent Opportunity
Come be a part of our growth! We are Adams Rental, a family-owned business located in central New Jersey providing rental supplies and equipment throughout Southeastern PA and New Jersey. We are seeking an experienced Office Administrator to join our growing team of fun, professional staff on a full-time basis.
Company Overview:
At Adams Rental, our values: Commitment; Responsiveness; Accountable; Fun; Teamwork; Excellence; and Dignity, are reflected in the services we offer, and the relationships built with our clients. 2025 is our 75th year in business serving caterers, weddings, festivals, fundraisers, trade shows, corporations and consumers.
We are proud of our team of talented and diverse professionals, known in the industry as the A-Team. It is through this team that we fulfill our mission delivering our trademarked Excellence in Event Execution.
Why Work for Us?
Adams Rental believes in the value of teamwork. Providing robust benefits and employee appreciation are part of our culture. Working for Adams Rental you will receive:
-a competitive salary
-medical, dental and vision insurance
-short-term disability
-SIMPLE IRA with company match
-employer-provided life insurance
-paid holidays
-ample paid time off
-employee rewards and recognition
-access to free online(?) mental health resource
-an employee assistance program
-industry related tuition reimbursement
-training and development opportunities
-employee discount on merchandise, (up to $1,000 per year in free equipment rental)
-a collaborative, fun, and supportive working environment
Click here, www.adamsrental.com to learn more.
Position Overview:
Reporting directly to the President and Vice President, the Office Administrator plays an integral part in the successful operations at Adams Rental. Working onsite 5 days a week, the individual in this role will contribute to our success by taking ownership of bookkeeping, maintaining the office, HR-related tasks, and assisting management to ensure business operations run efficiently and effectively.
Essential Duties and Responsibilities
Accounts Receivable/Billing/Accounts Payable
Process all customer payments daily via check and weblink.Convert quotes for rental equipment to reservations upon initial payment.Send receipts to customers and notify sales representative of payment.Collect funds from CASH clients as specified by contract, ten days prior to delivery.Contact clients regarding past due invoices.Process credit applications as necessary.Perform cash reconciliation on a bi-weekly basis.Close rental contracts upon return of equipment; Send final invoices to client.Follow up with clients promptly regarding late equipment returns.Obtain tax-exempt certificates from clients when appropriate.Send Certificates of Insurance as requested.Document filing by date.Calculate referral commissions monthly.Assist with annual reports.Enter vendor invoices into QuickBooks system.Match receipts with credit card invoices monthly.Print & send vendor payments after receiving approval from the accountant.Maintain financial records, company checks, and files in safe and secure location.Monthly review of AR and Event Pro commission reports with President and VP.Purchasing & Admin Duties
Maintain office supply inventory, postage & meter supplies, placing orders with vendors regularly.Manage company land & wireless telephones.Act as back-up for the Sales Department by answering incoming calls in a professional and courteous manner and directing calls to the appropriate party.Assist President with the execution and management of the Simple IRA available to employees; Complete reports, assist employees and ensure new enrollments are completed in a timely manner.Assist Sales Department to secure Type 1 Fire Safety Permits.Assist with maintaining a professional, clean and organized showroom.Manage company industry resource subscriptions.Renew annually management’s membership with rental industry organizations such as ARA and MATRA.Human Resources
Prepare and process bi-weekly payroll; update PTO balances; maintain all payroll reports; resolve issues and update employee information in system as necessary; update annual unemployment rate; and run reports for management as requested.Conduct New Hire Orientation as required, following up with employees to ensure all required forms are signed and documentation received in a timely manner.Assist leadership annually with the H-2B Visa application process.Read and respond to all H-2B inquiries that come in via email in a timely manner.Maintain electronic personnel files, filing all paperwork timely.Review benefit invoices monthly to ensure accuracy, addressing any discrepancies with the carriers and process benefit payments by their due date.Participate in benefit renewal meetings with the benefits broker and Adams’ leadership.Act as main point of contact for benefits for employees; answering general questions, providing resources and ensuring all enrollments, terminations and changes are processed in a timely manner. Participate in annual Open Enrollment meetings, taking point with distributing and collecting enrollment forms.Distribute and assist employees with SIMPLE IRA enrollment and changes annually.Track all leaves off absences according to policy, tracking benefits premiums owed upon return to work if applicable.Complete unemployment requests and disputes.Complete annual O.S.H.A. injury/loss time report.Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees.Plan and organize various employee appreciation events throughout the year.Manage company Years of Service program.Approve and track all leaves off absences according to policy, tracking benefits premiums owed upon return to work if applicable.Complete unemployment requests and disputes.Complete annual O.S.H.A. injury/loss time report.Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees.Plan and organize various employee appreciation events throughout the year.Manage company Years of Service program.General
Support management by assisting customers and resolving issues as needed.Assist President with compilation of financial reporting spreadsheets.Ensure that the company phone system is set with correct message when closed for business.Act as key holder for the showroom, ensuring the office is open and closed to match business hours.Contribute to Adams Rental’s success by making suggestions for improvements regarding processes and procedures.Exhibit Adams Rental’s corporate values daily.Perform other duties as assigned by management.
Required Experience:
Qualifications and Skills:
* College Degree in Business or Accounting, preferred, or the equivalent combination of experience and education.
* Seven (7) or more years of experience as an Office Manager/Administrator or similar role.
* Prior experience completing payroll in Paychex preferred.
* Prior experience in the rental or construction industry a plus.
* Spanish language a plus.
* Experience with Human Resource tasks required.
Special Requirements:
Ability to work overtime as requiredAbility to work onsite 5 days per week
Knowledge, Skills and Abilities:
Exceptional computer skills, specifically with Microsoft office suite and QuickBooksIntermediate knowledge of ExcelSolid understanding office managementSelf-motivatedExcellent time management skillsFamiliarity with federal, state and local employment lawsDemonstrated history of executing HR related tasksAbility to work effectively and efficiently under limited supervisionExcellent oral and written communication skillsAbility to sit for extended periods of timeFriendly and courteous demeanorCustomer service orientedHighly organized with strong attention to detailAbility to maintain confidentiality with sensitive informationAbility to make contributions as part of team and as an individual contributorAbility to form professional relationships with people from various backgrounds within and outside of the company
Physical Demands and Working Conditions: While performing duties of the job, the employee is required to sit for extended periods of time; reach with arms and hand; and type with fingers. Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment: While performing the duties of the job, the employee will not be exposed to weather conditions. The noise, light, sound and temperature levels are typical of an office and warehouse environment.
Adams Rental is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Benefits:
-a competitive salary
-medical, dental and vision insurance
-short-term disability
-SIMPLE IRA with company match
-employer-provided life insurance
-paid holidays
-ample paid time off
-employee rewards and recognition
-access to free online(?) mental health resource
-an employee assistance program
-industry related tuition reimbursement
-training and development opportunities
-employee discount on merchandise, (up to $1,000 per year in free equipment rental)
-a collaborative, fun, and supportive working environment
Office Administrator
Adams Rental
Hamilton, New Jersey
Full-time and Permanent Opportunity
Come be a part of our growth! We are Adams Rental, a family-owned business located in central New Jersey providing rental supplies and equipment throughout Southeastern PA and New Jersey. We are seeking an experienced Office Administrator to join our growing team of fun, professional staff on a full-time basis.
Company Overview:
At Adams Rental, our values: Commitment; Responsiveness; Accountable; Fun; Teamwork; Excellence; and Dignity, are reflected in the services we offer, and the relationships built with our clients. 2025 is our 75th year in business serving caterers, weddings, festivals, fundraisers, trade shows, corporations and consumers.
We are proud of our team of talented and diverse professionals, known in the industry as the A-Team. It is through this team that we fulfill our mission delivering our trademarked Excellence in Event Execution.
Why Work for Us?
Adams Rental believes in the value of teamwork. Providing robust benefits and employee appreciation are part of our culture. Working for Adams Rental you will receive:
-a competitive salary
-medical, dental and vision insurance
-short-term disability
-SIMPLE IRA with company match
-employer-provided life insurance
-paid holidays
-ample paid time off
-employee rewards and recognition
-access to free online(?) mental health resource
-an employee assistance program
-industry related tuition reimbursement
-training and development opportunities
-employee discount on merchandise, (up to $1,000 per year in free equipment rental)
-a collaborative, fun, and supportive working environment
Click here, www.adamsrental.com to learn more.
Position Overview:
Reporting directly to the President and Vice President, the Office Administrator plays an integral part in the successful operations at Adams Rental. Working onsite 5 days a week, the individual in this role will contribute to our success by taking ownership of bookkeeping, maintaining the office, HR-related tasks, and assisting management to ensure business operations run efficiently and effectively.
Essential Duties and Responsibilities
Accounts Receivable/Billing/Accounts Payable
Process all customer payments daily via check and weblink.Convert quotes for rental equipment to reservations upon initial payment.Send receipts to customers and notify sales representative of payment.Collect funds from CASH clients as specified by contract, ten days prior to delivery.Contact clients regarding past due invoices.Process credit applications as necessary.Perform cash reconciliation on a bi-weekly basis.Close rental contracts upon return of equipment; Send final invoices to client.Follow up with clients promptly regarding late equipment returns.Obtain tax-exempt certificates from clients when appropriate.Send Certificates of Insurance as requested.Document filing by date.Calculate referral commissions monthly.Assist with annual reports.Enter vendor invoices into QuickBooks system.Match receipts with credit card invoices monthly.Print & send vendor payments after receiving approval from the accountant.Maintain financial records, company checks, and files in safe and secure location.Monthly review of AR and Event Pro commission reports with President and VP.Purchasing & Admin Duties
Maintain office supply inventory, postage & meter supplies, placing orders with vendors regularly.Manage company land & wireless telephones.Act as back-up for the Sales Department by answering incoming calls in a professional and courteous manner and directing calls to the appropriate party.Assist President with the execution and management of the Simple IRA available to employees; Complete reports, assist employees and ensure new enrollments are completed in a timely manner.Assist Sales Department to secure Type 1 Fire Safety Permits.Assist with maintaining a professional, clean and organized showroom.Manage company industry resource subscriptions.Renew annually management's membership with rental industry organizations such as ARA and MATRA.Human Resources
Prepare and process bi-weekly payroll; update PTO balances; maintain all payroll reports; resolve issues and update employee information in system as necessary; update annual unemployment rate; and run reports for management as requested.Conduct New Hire Orientation as required, following up with employees to ensure all required forms are signed and documentation received in a timely manner.Assist leadership annually with the H-2B Visa application process.Read and respond to all H-2B inquiries that come in via email in a timely manner.Maintain electronic personnel files, filing all paperwork timely.Review benefit invoices monthly to ensure accuracy, addressing any discrepancies with the carriers and process benefit payments by their due date. Participate in benefit renewal meetings with the benefits broker and Adams' leadership.Act as main point of contact for benefits for employees; answering general questions, providing resources and ensuring all enrollments, terminations and changes are processed in a timely manner. Participate in annual Open Enrollment meetings, taking point with distributing and collecting enrollment forms. Distribute and assist employees with SIMPLE IRA enrollment and changes annually.Track all leaves off absences according to policy, tracking benefits premiums owed upon return to work if applicable.Complete unemployment requests and disputes.Complete annual O.S.H.A. injury/loss time report.Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees.Plan and organize various employee appreciation events throughout the year.Manage company Years of Service program.Approve and track all leaves off absences according to policy, tracking benefits premiums owed upon return to work if applicable.Complete unemployment requests and disputes.Complete annual O.S.H.A. injury/loss time report.Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees.Plan and organize various employee appreciation events throughout the year.Manage company Years of Service program.General
Support management by assisting customers and resolving issues as needed.Assist President with compilation of financial reporting spreadsheets.Ensure that the company phone system is set with correct message when closed for business.Act as key holder for the showroom, ensuring the office is open and closed to match business hours.Contribute to Adams Rental's success by making suggestions for improvements regarding processes and procedures.Exhibit Adams Rental's corporate values daily.Perform other duties as assigned by management.Qualifications and Skills:
* College Degree in Business or Accounting, preferred, or the equivalent combination of experience and education.
* Seven (7) or more years of experience as an Office Manager/Administrator or similar role.
* Prior experience completing payroll in Paychex preferred.
* Prior experience in the rental or construction industry a plus.
* Spanish language a plus.
* Experience with Human Resource tasks required.
Special Requirements:
Ability to work overtime as requiredAbility to work onsite 5 days per weekKnowledge, Skills and Abilities:
Exceptional computer skills, specifically with Microsoft office suite and QuickBooksIntermediate knowledge of ExcelSolid understanding office managementSelf-motivatedExcellent time management skillsFamiliarity with federal, state and local employment lawsDemonstrated history of executing HR related tasksAbility to work effectively and efficiently under limited supervisionExcellent oral and written communication skillsAbility to sit for extended periods of timeFriendly and courteous demeanorCustomer service orientedHighly organized with strong attention to detailAbility to maintain confidentiality with sensitive informationAbility to make contributions as part of team and as an individual contributorAbility to form professional relationships with people from various backgrounds within and outside of the companyPhysical Demands and Working Conditions: While performing duties of the job, the employee is required to sit for extended periods of time; reach with arms and hand; and type with fingers. Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment: While performing the duties of the job, the employee will not be exposed to weather conditions. The noise, light, sound and temperature levels are typical of an office and warehouse environment.
Adams Rental is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
-a competitive salary
-medical, dental and vision insurance
-short-term disability
-SIMPLE IRA with company match
-employer-provided life insurance
-paid holidays
-ample paid time off
-employee rewards and recognition
-access to free online(?) mental health resource
-an employee assistance program
-industry related tuition reimbursement
-training and development opportunities
-employee discount on merchandise, (up to $1,000 per year in free equipment rental)
-a collaborative, fun, and supportive working environment
RN Supervisor - Alternating Weekends (every other)
Part Time, Permanent Opportunity
7:00 am - 7:00 pm
Elm Terrace Gardens
Lansdale PA
We are growing and seeking an RN Supervisor to join our team to work on Alternating Weekends (Sat & Sun.)
Elm Terrace Gardens is a Continuing Care Retirement Community (CCRC) located in the heart of Lansdale PA.
Every Other weekend: 7:00 am-7:00 pm (12 hr. shifts)
RN Supervisor
Purpose:
To provide professional direct resident nursing care and, in conjunction with the charge nurse, to supervise daily nursing activities performed by Licensed Practical Nurses and Nursing Assistants.
To promote and maintain a positive physical, social, and psychological environment for residents in the Skilled Nursing Facility.
To perform these duties in accordance with applicable current federal, state, and local regulations and standards, and as may be directed by the Charge Nurse; and to perform these duties in accordance with the mission of Elm Terrace Gardens to promote the health and well-being of individual residents based on their functional abilities and potential.
Schedule is 7a-7p - Every other weekend
Nursing Care Functions - Duties:
1. Render and administer professional nursing services, including prescribed treatments and medications, in accordance with physician's orders and the physician-approved individual resident care plans.
2. Provide direct nursing care as necessary to assigned residents.
3. Admit, transfer, and discharge residents as required.
4. As requested, ensure that rooms are properly prepared to receive new residents.
5. As requested, notify families or responsible parties about resident expirations or transfers to acute care facilities.
6. Make rounds with residents' physicians as necessary and ensure their completion of record keeping.
7. Consult with physicians in providing care, treatment, diagnostic, and therapeutic services.
8. Accurately complete, maintain, and verify as necessary drug inventories, medical forms, physician and consultant orders, reports, evaluations, and resident chart entries according to established policies, procedures, and guidelines.
9. Know and comply with facility infection control policies and procedures, including the blood-borne pathogen standard, infectious waste disposal, and such other standards as may be promulgated from time to time.
10. Ensure cleanliness and safety of all nursing service and treatment areas.
11. As assigned by the Charge Nurse, supervise, direct, and instruct Licensed Practical Nurses and Nursing Assistants in the performance of their assigned duties, ensuring the maintenance of the highest degree of quality care at all times and the adherence to facility policies and procedures on resident care.
12. Exercise professional judgment and make independent decisions to ensure the proper delivery of nursing services to residents in accordance with standard nursing practices and facility policies and procedures.
13. Follow established safety rules and regulations at all times, including fire safety procedures and disaster control.
14. Promptly report accidents, incidents, and unsafe and hazardous equipment or conditions.
15. Assume the duties of Charge Nurse on an acting basis of Infection Control Coordinator as directed by the Director of Nursing.
16. Maintain professional license to practice nursing.
17. Present positive endorsement of Elm Terrace Gardens, its mission, programs, policies, procedures, and administration to Elm Terrace Gardens residents, staff, visitors, and other constituencies at all times.
Qualifications:
1. Must be a Registered Nurse in good standing and be currently licensed by the Commonwealth of Pennsylvania Bureau of Professional and Occupational Affairs, Department of State; or
2. Must be a Registered Nurse in good standing currently licensed to practice in another state with a temporary permit to practice in the Commonwealth of Pennsylvania, and must obtain Commonwealth registration within twelve (12) months of employment; or
3. Must be able to fill in on the medication cart until a replacement can be found.
4. Must be knowledgeable of nursing and medical practices and procedures, and laws, regulations, and guidelines governing skilled nursing facilities; and
5. Must be at least eighteen (18) years of age and completed high school or obtained the equivalent of a high school education; and
6. Must possess the ability to speak to and be understood by residents and staff, and demonstrate the ability to read, write, and follow oral and written directions; and
7. Must possess an agreeable and helpful attitude toward senior adults.
8. Must be punctual!
Working Together,
We are an equal opportunity employer and do not discriminate against race, color, religion, sex, national origin, genetic information, or disabilities.
All employees must be vaccinated to ensure a safer community for our residents.
Job Type: Part-time
RN Pay: $50.00 an hour
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RN Supervisor - Elm Terrace Gardens
Three (3) Nights and "No" Weekends
7:00 pm - 7:00 am
Full Time, Permanent Opportunity
Lansdale PA
We are growing and seeking an RN Supervisor to join our team for a full-time opportunity working three (3) evenings a week and "no" weekends.
Elm Terrace Gardens is a Continuing Care Retirement Community (CCRC) located in the heart of Lansdale PA.
12 Hour Shifts each weeknight: 7:00pm-7:00am
RN Supervisor Purpose:
To provide professional direct resident nursing care and, in conjunction with the charge nurse, to supervise daily nursing activities performed by Licensed Practical Nurses and Nursing Assistants.
To promote and maintain a positive physical, social, and psychological environment for residents in the Skilled Nursing Facility.
To perform these duties in accordance with applicable current federal, state, and local regulations and standards, and as may be directed by the Charge Nurse; and to perform these duties in accordance with the mission of Elm Terrace Gardens to promote the health and well-being of individual residents based on their functional abilities and potential.
Schedule is 7p-7a - 3 nights a week - Full-time! Schedule offers great work life balance.
We also provide an excellent benefit package after 60 days of employment including medical, dental, vision, paid time off for vacation and sick time, 403b match, daily meal allowance and more.
Nursing Care Functions - Duties
1 Render and administer professional nursing services, including prescribed treatments and medications, in accordance with physician's orders and the physician-approved individual resident care plans.
2 Provide direct nursing care as necessary to assigned residents.
3 Admit, transfer, and discharge residents as required.
4 As requested, ensure that rooms are properly prepared to receive new residents.
5 As requested, notify families or responsible parties about resident expirations or transfers to acute care facilities.
6 Make rounds with residents' physicians as necessary and ensure their completion of record keeping.
7 Consult with physicians in providing care, treatment, diagnostic, and therapeutic services.
8 Accurately complete, maintain, and verify as necessary drug inventories, medical forms, physician and consultant orders, reports, evaluations, and resident chart entries according to established policies, procedures, and guidelines.
9 Know and comply with facility infection control policies and procedures, including the blood-borne pathogen standard, infectious waste disposal, and such other standards as may be promulgated from time to time.
10 Ensure cleanliness and safety of all nursing service and treatment areas.
11 As assigned by the Charge Nurse, supervise, direct, and instruct Licensed Practical Nurses and Nursing Assistants in the performance of their assigned duties, ensuring the maintenance of the highest degree of quality care at all times and the adherence to facility policies and procedures on resident care.
12 Exercise professional judgment and make independent decisions to ensure the proper delivery of nursing services to residents in accordance with standard nursing practices and facility policies and procedures.
13 Follow established safety rules and regulations at all times, including fire safety procedures and disaster control.
14 Promptly report accidents, incidents, and unsafe and hazardous equipment or conditions.
15 Assume the duties of Charge Nurse on an acting basis of Infection Control Coordinator as directed by the Director of Nursing.
16 Maintain professional license to practice nursing.
17 Present positive endorsement of Elm Terrace Gardens, its mission, programs, policies, procedures, and administration to Elm Terrace Gardens residents, staff, visitors, and other constituencies at all times.
Qualifications
1 Must be a Registered Nurse in good standing and be currently licensed by the Commonwealth of Pennsylvania Bureau of Professional and Occupational Affairs, Department of State; or
2 Must be a Registered Nurse in good standing currently licensed to practice in another state with a temporary permit to practice in the Commonwealth of Pennsylvania, and must obtain Commonwealth registration within twelve (12) months of employment; or
3 Must be able to fill in on the medication cart until a replacement can be found.
4 Must be knowledgeable of nursing and medical practices and procedures, and laws, regulations, and guidelines governing skilled nursing facilities; and
5 Must be at least eighteen (18) years of age and completed high school or obtained the equivalent of a high school education; and
6 Must possess the ability to speak to and be understood by residents and staff, and demonstrate the ability to read, write, and follow oral and written directions; and
7 Must possess an agreeable and helpful attitude toward senior adults.
8 Must be punctual!
Working Together,
We are an equal opportunity employer and do not discriminate against race, color, religion, sex, national origin, genetic information, or disabilities.
All employees must be vaccinated to ensure a safer community for our residents.
Job Type: Full-time
RN Pay: $48.00/hr.
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