Area Office Services Coordinator
Denver, CO (Onsite)
Work Location: Varies daily within the Denver, CO area
3 Months+ (Temp to perm)
Monday – Friday, 8:00 AM – 5:00 PM
Position Summary:
This role requires flexibility, adaptability, and strong customer service skills while supporting multiple customer sites across different industries. Responsibilities may vary daily depending on operational needs, coverage requirements, and assigned locations.
The ideal candidate is energetic, organized, customer-focused, eager to learn, and able to work independently while maintaining excellent communication and professionalism.
Key Responsibilities:
Perform daily operations across multiple customer accounts within the Denver area
Deliver services including mailroom operations, shipping/receiving, production and finishing, reception, hospitality, and conference room setup
Support the implementation of new customer accounts and service expansions
Provide temporary coverage for absent staff or during onboarding and training
Assist in process improvement initiatives and procedural documentation
Develop and maintain accurate Site Procedures Guides and ensure compliance
Conduct site safety inspections and ensure customer compliance
Engage with customers and end users to ensure satisfaction and respond to feedback
Report and escalate customer issues and support resolution to completion
Collect operational data to assist in Monthly Operations Reviews
Submit accurate and timely monthly expense reports with proper coding
Perform other duties as assigned
Daily Duties May Include
Mailroom operations
Shipping & receiving Fleet management support Reproduction/print center operations and finishing work Hospitality and reception services Conference room setup and support Copy, print, scan, and document support Customer service and administrative supportRequired Qualifications:
High school diploma or equivalent; post-secondary education preferred
Minimum of 12 months of relevant office, facilities, or customer support experience
Must own a reliable vehicle and have a valid, violation-free driver’s license
Meet minimum auto insurance requirements per Ricoh policy
Comfortable with frequent local driving (travel between sites up to 50 miles)
Ability to lift up to 50 lbs; assistance provided for heavier loads
Capable of prolonged standing, walking, bending, and other physical activities
Proficient in Microsoft Office applications and file/folder navigation
Strong customer service, communication, and organizational skills
Ability to follow instructions, adapt to changing priorities, and solve issues independently
Work Environment & Conditions:
Office and warehouse settings with normal lighting, noise, and ventilation
Regular exposure to minor physical hazards (e.g., paper cuts, lifting boxes)
May require pushing/pulling wheeled machines up to 400 lbs for maintenance access
Some sites may require paid parking (partially validated in certain cases
Temporary contract position from 6/1/2026 to 9/5/2026, starting immediately. Part-time role averaging approximately 24 29 hours per week within an 8:00 AM 5:00 PM schedule, Monday through Friday based on business needs. This position supports daily business center operations in a fast-paced, customer-facing hospitality environment, including print, copy, scanning, shipping/receiving, mail handling, filing, and office support duties. Driving between sites may be required for approximately 10% of the role.
Responsibilities
Operate high-volume copy, print, scanning, fax, and mail processing equipment Perform binding, finishing, shrink-wrapping, stapling, hole drilling, cutting, jogging, and related document preparation tasks Handle shipping, receiving, sorting, distribution, and delivery of mail, packages, fax transmissions, and office supplies Maintain copier functionality through daily inspections, clear paper jams, restock supplies, and report equipment issues Respond to customer requests, answer questions regarding job status or service feasibility, and coordinate service calls Maintain billing logs, service records, meter readings, inventory, and supply tracking documentation Assist with filing, purging, and archiving documents as requested Deliver completed jobs to designated locations within and outside the site as needed Maintain clean, organized, and fully stocked business center and convenience copier areas Operate business center equipment including copiers, scanners, postage meters, fax machines, calculators, bindery equipment, scales, and PC systems Travel between buildings/sites as required and perform additional duties as assignedRequirements
High school diploma, GED, or equivalent work experience required Previous copy, print, mailroom, office services, or customer service experience preferred Basic computer proficiency, including MS Office Suite and email systems Technical aptitude with printers, scanners, postage equipment, bindery machines, and other office equipment Strong customer service, communication, organization, and multitasking skills Dependable, detail-oriented, and comfortable working in a guest-facing hospitality environment Valid driver s license and acceptable driving record may be required Ability to stand and walk for extended periods and perform frequent bending, reaching, stretching, pushing, and pulling Ability to lift or move items weighing up to approximately 50 55 lbs. Business casual or professional attire required; closed-toe shoes preferred Phone and in-person interview process required No COVID vaccination requirement for this positionThis role supports a busy legal office environment by providing reception, administrative support, hospitality services, and exceptional customer service to clients, attorneys, paralegals, and staff.
Responsibilities
Meet and greet all visitors and employees professionally while maintaining a welcoming front office environment. Answer, screen, and direct incoming calls using proper phone etiquette and professional communication skills. Schedule meeting and conference rooms, ensuring rooms are prepared with supplies, beverages, and video conferencing equipment before meetings. Perform clerical and administrative duties including preparing documents and correspondence, maintaining files and calendars, scheduling appointments and meetings, and assisting with legal office procedures and terminology as required. Manage calendars and assist with meeting deadlines. Monitor staff whereabouts to appropriately handle calls, visitors, and inquiries. Maintain visitor and guest security procedures and assist with tracking company property such as ID badges and phones when necessary. Maintain the appearance and cleanliness of the lobby, workspaces, and supply areas. Order and organize office supplies and assist with light hospitality duties including coffee, water, and food orders. Serve as a concierge resource for guests, clients, and staff regarding local restaurants, coffee shops, and nearby services. Build strong professional relationships with clients and employees while adapting to firm culture and expectations. Participate in company, community service, or firm-related events and initiatives. Perform additional duties and value-added services as assigned.Requirements
High school diploma required; Associate or Bachelor s degree preferred. Minimum three (3) years of related business experience preferred, with strong preference for administrative and switchboard experience within a legal or professional office environment. Proficiency with Microsoft Office Suite, specifically Word and Excel. Excellent customer service, organizational, and communication skills. Professional appearance, competency, and strong email and phone etiquette. Ability to multitask and manage priorities in a fast-paced environment. Detail-oriented with the ability to work independently and maintain confidentiality. Comfortable working with office and technical equipment. Ability to lift up to 50 pounds. Parking currently provided but subject to change without notice. Available to start immediately.Seeking a reliable and customer-focused professional to provide operational support across multiple customer locations within an assigned geographic area. This multi-site role requires daily travel using a personal vehicle and flexibility to work at different locations with varying schedules. The Area Customer Service Coordinator supports reception, mailroom, print production, hospitality, office services, site coverage, customer service, and administrative functions while ensuring compliance with operational procedures and service standards.
Responsibilities Provide daily operational support at multiple customer locations. Cover absences, vacations, training, implementations, and service expansions. Perform reception duties, including greeting visitors, answering and forwarding calls, and providing customer assistance. Manage mailroom operations, shipping, receiving, package handling, and distribution. Perform print production tasks, including printing, copying, binding, assembling documents, and finishing work. Operate and maintain office equipment by replenishing toner and paper, clearing jams, and reporting service issues. Schedule conference rooms and support meeting setup and breakdown. Assist with hospitality services, including stocking kitchens, receiving catering orders, and maintaining clean, organized office areas. Communicate effectively with customers and team members through email, phone, messaging platforms, and in person. Support onboarding and cross-training of team members. Assist with process improvements, procedural testing, and validation activities. Help develop, maintain, and inspect site procedure guides to ensure compliance and accuracy. Conduct visual inspections of site operations to support safety and service quality standards. Escalate customer concerns and support issue resolution through completion. Complete required reports, documentation, and expense submissions accurately and on time. Travel between assigned locations and adjust to changing work assignments, including same-day site reassignments. Perform additional duties as assigned. Requirements Valid driver's license and personal vehicle required. Ability and willingness to travel regularly between worksites, including locations in Stamford, CT; Greenwich, CT; Tarrytown, NY; Rye Brook, NY; Armonk, NY; and Yorktown Heights, NY. Availability to work Monday through Friday with flexible shifts between 7:00 AM and 7:00 PM; overtime may be required. Strong customer service, communication, interpersonal, and problem-solving skills. Reliable, professional, patient, detail-oriented, and adaptable. Proficiency with Microsoft 365 applications, Outlook, Teams, and general computer systems. Reception, hospitality, mailroom, office services, or print production experience preferred. Law firm experience preferred. Ability to interpret and apply procedures, instructions, and operational requirements. Ability to work independently and in a customer-facing environment. Ability to stand, walk, bend, reach, stretch, and move throughout office and campus environments for extended periods. Ability to lift and move items weighing up to 50 lbs. and push or pull equipment as needed. Must pass required customer-specific background checks and drug screening. Must be fully vaccinated and able to meet customer vaccination requirements, including annual flu vaccination where applicable. High-end business casual attire required.This position supports front desk operations, visitor management, conference room coordination, phone coverage, hospitality services, and light administrative duties.
Responsibilities
Meet and greet all visitors, clients, and employees professionally while maintaining front desk appearance and office security procedures Answer and direct incoming calls and emails using professional phone and email etiquette Schedule, maintain, and prepare conference rooms with supplies, beverages, video conferencing, catering, and hospitality services Manage visitor check-in procedures and monitor staff whereabouts to appropriately handle calls, visitors, and inquiries Perform light administrative and clerical duties including invoice entry, filing, document preparation, calendar management, appointment scheduling, and meeting coordination Prepare legal documents and correspondence from drafts or dictated text as required Support attorneys, paralegals, and legal administrative staff with daily office tasks and deadline management Maintain organized lobby, workspaces, supply rooms, and conference areas Order and organize office supplies, refreshments, and catering as needed Provide concierge-style support by assisting guests, clients, and staff with local area information and services Assist with issuing and tracking office property such as ID badges, phones, directories, or related materials Participate in office initiatives, community service events, and additional duties as assigned Lift and move office supplies or materials up to 50 pounds when necessaryRequirements
High school diploma required; Associate or Bachelor s degree preferred Minimum three (3) years of related business experience preferred, with strong preference for administrative, receptionist, switchboard, or legal office experience Experience within a law firm or legal environment strongly preferred Proficiency in Microsoft Office Suite, including Word and Excel Strong customer service, communication, organizational, and multitasking skills Professional appearance, clear speaking ability, and polished presentation required Ability to handle confidential information and maintain professionalism at all times Comfortable working with technical equipment and office systems Detail-oriented with the ability to manage multiple priorities in a fast-paced office environment Professional business attire required Virtual interview process Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status. Read LessOffice Service Specialist
12 months (Temp to Hire)
New York, NY(Onsite)
Shift: 10AM - 7PM
The Office Service Specialist is responsible for supporting daily office operations within a legal environment, including mail services, hospitality support, copy and print production, and reception activities. This role requires strong customer service skills, professionalism, attention to detail, and the ability to work in a fast-paced client-facing environment. The ideal candidate will have experience working in the legal industry and possess strong communication, organizational, and problem-solving skills.
Responsibilities: Process incoming and outgoing mail, packages, and interoffice correspondence. Sort, distribute, and deliver mail to designated departments and personnel. Process shipments using courier and postal services, including Client, FedEx, and other carriers. Verify packing slips and maintain accurate shipping and receiving records. Determine proper packaging methods and materials for outgoing shipments. Operate high-volume printers, copiers, scanners, and related office equipment. Process copy, print, scanning, and document production requests accurately and efficiently. Support document management and advanced workflow processes. Perform quality checks on printed and copied materials before distribution. Troubleshoot minor equipment issues and escalate concerns when needed. Greet visitors, clients, and employees in a professional manner. Provide exceptional customer service and support to internal and external customers. Answer and route incoming calls and assist with general inquiries. Maintain a professional and welcoming front desk environment. Assist with hospitality services and meeting/event setup. Coordinate refreshments, conference room preparation, and related support activities. Support daily office operations and special projects as assigned. Required Qualifications: High school diploma or GED required. 1 2 years of related experience required. Minimum 2 years of legal industry experience strongly preferred. Strong customer service and communication skills. Experience working in customer-facing environments. Working knowledge of copier, printer, and related office equipment preferred. Basic knowledge of shipping/receiving procedures and office operations. Strong troubleshooting and problem-solving abilities. Ability to work independently and manage multiple priorities. Ability to read and follow written instructions and technical information. Valid driver's license may be required. Ability to lift up to 50 pounds. Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status. Read Less