MELE Associates, Inc. is seeking a detail-oriented Project Controls Coordinator with experience supporting federal government contracts to join the MELE team. The Project Controls Coordinator will provide planning, tracking, analysis, and reporting across the project life cycle. Strong analytical, attention to detail and organizational skills, an understanding of accounting principles, proficient working knowledge of Microsoft Suite (Excel, Word and PowerPoint), Adobe PDF, and the ability to balance multiple tasks with changing priorities are required. The ideal candidate will be a motivated self-starter who can meet deadlines, facilitate a project through completion, and work effectively as part of a team and independently.
ESSENTIAL FUNCTIONS
Facilitate contract travel requirements and a high-level understanding of regulations.Review and process travel requests for approval and expense reports.Review consultant and subcontractor invoices for accuracy in labor rate/category travel, Other Direct Costs (ODCs) and spending accuracy.Ability to identify issues and concerns on multiple levels of contractual documents and reports.Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested.Combine, review, and finalize monthly status reports in Word/Adobe PDF.Ability to analyze and review labor timecards for accuracy, timeliness, and contract guidelines.Initiate, review and modify Purchase Orders (POs) as applicable per contract. Review subcontractor hours and costs to assist in managing PO funding needs. Project months in advance to determine spend rate and amount allowable on a contract/PO, and whether costs are within budget.Compile and analyze data to generate reports in Excel for various levels of program review.Participate in proposal preparation, consolidation, and review through budgeting/costing and administrative support as required.Exhibits professionalism by establishing effective relationships with Customers, Program Managers, Vice Presidents, Vendors, and Employees. Effectively communicate with corporate staff on project accounting, contracts, security, and human resources issues.Work with on-site program managers and Contracting Officer Representatives (CORs) to execute modifications, proposed personnel, and travel / ODCs.Generate projections/budgets on a monthly, quarterly, yearly, as needed basis as identified by the reporting requirements; essentially providing checks and balances throughout the life of the contract(s)Understand and execute contract modifications and ability to allocate funding/ceilings applied to multiple Contract Line Item Number (CLIN) / Special Item Number (SIN) Structure.All other duties as assigned.REQUIRED QUALIFICATIONS
Bachelor of Science (BS) / Bachelor of Arts (BA) Degree, preferably in business, accounting, or other related field; or the equivalent years of experience to replace degree (4 years equates to a BS/BA).Minimum 5 years of relevant work experience in project coordination.Proven experience coordinating domestic and international business travel, managing expense reporting, and processing authorizations.High proficiency in data modeling and analysis in Microsoft Excel.Exceptional attention to detail and accuracy.Experienced in setting up and monitoring complex project execution.Clear and professional written and oral communication skills.Ability to create a positive rapport and work effectively with a variety of colleagues and clients.Ability to obtain/maintain a Department of Energy (DOE) Q security clearance.PREFERRED QUALIFICATIONS
Minimum 5 years of relevant work experience in Government contracting.Current DOE Q security clearance.Accounting, Contracts, US Government Contracting experience.Extensive forecasting experience and budget execution.Previous proposal experience to include costing volume and assumptions.Ability to guide and train mid-level / junior personnel.Knowledge and experience with Federal Acquisition Regulation (FAR).Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).LOCATION: This position is full-time and hybrid in Rockville, MD.
SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The range for this position is 65k-85k.
BENEFITS
Employer-paid employee Medical, Dental and Vision Care.Low-Cost Family Health Care offered.Federal Holidays and three (3) weeks’ vacation401(k) with Employer MatchCross-training opportunitiesCompany DescriptionWith over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.The Administrative Program Specialist will provide principal administrative support to the Logistics and Property Management Branch’s (LPMB) Federal staff and the Logistics Contract Program Manager.
ESSENTIAL FUNCTIONS:
Handle a wide range of administrative tasks supporting LPMB operations.Provide general office and clerical duties in direct support of the LPMB activities.Perform HR assistant duties to include in-processing and out-processing of employees and maintaining local employee files with appropriate privacy controls.Manage the Logistics Support Site (LSS) access control and badging program.Learn and assist with the Light Credentialing system for federal and contractor personnel.Prepare background documents and outgoing correspondence as necessary.to include Contract Driver’s files, medical checks, security clearance processing, and Drug and Alcohol testing programs.Assist Logistics contractors with time and attendance (time keeping) and Temporary Duty (TDY) travel arrangements.Performs records management functions to accurately maintain files in accordance with the Department of Energy (DOE) and OST records management and PII policies and procedures.Serve as the primary backup to the Logistics Acquisition Specialist.Accomplishing tasks and assignments in a professional and timely manner; keeping appropriate members informed regarding the status of tasks and assignments.Maintains the Logistics QTS and skill set databases and other internal training documentations for the Logistics section.Identifying tasks/assignments to be completed; planning and ranking tasks/assignments in order of importance/priority; developing and following a schedule; managing time effectively.Remain flexible, proactive, resourceful, and efficient, with a high level of professionalism.Provide a breakdown of contractor support personnel by role, including associated regular and overtime expenses charged to OST.Document all materials used during the event (including munitions) and report the cost of consumed items.Support the escort and oversight of non-OST visitors, including badge issuance and accountability, in compliance with Facility Security Plans.Submit all contract-related travel requests in advance to the COR/ACOR and ensure compliance with FTR and OST policies.Arrange lodging accommodations for supporting personnel during STSs, as needed.MINIMUM QUALIFICATIONS:
High school diploma or equivalent, associate degree or higher preferred. A minimum of 3 years on-the-job experience in a related position performing administrative duties. Ability to obtain and maintain an appropriate DOE security clearance. Ability to work flexible hours to accommodate the training schedule. Ability to travel for training and other OST business. Excellent oral and written communication skills. Excellent organizational skills and ability to multi-task. Proficient in Microsoft Office Suite including advanced word processing using Microsoft Word, as well as, Excel, Power Point, Outlook and the HSPD 12 system. Willingness to work directly with customers in an environment that changes rapidly, and requires occasional long hours. Must be self-motivated and have the ability to work independently. Strong analytical and technical writing skills. Strong interpersonal skills and the ability to plan and interact with support personnel.PREFERRED REQUIREMENTS:
Bachelor's degree DOE Q/DOD TS clearanceLocation: This is a full-time onsite position in Fort Smith, Arkansas.
Pay Rate: Pay Rate is determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.
About MELE
With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.
MELE Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment. MELE Associates, Inc. is an E-Verify employer.
Company DescriptionWith over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.ESSENTIAL FUNCTIONS
Assist with coordination and processing of travel authorizations, expense reports, and supporting documentation in accordance with established procedures.Review and process travel requests for approval and expense reports.Support invoice review activities by validating basic labor categories, hours, and documentation under supervision.Ability to start identifying issues and concerns on contracts / reports.Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested.Assist in compiling monthly status reports, cost reports, and supporting documentation using provided templates.Assist with timecard reviews to ensure submissions are complete and timely.Support Purchase Order (PO) documentation and tracking under direction.Perform data entry and basic analysis in Excel (e.g., tracking hours, travel, ODCs).Participate in training and shadowing opportunities to build understanding of task orders, contract structure, and reporting requirements.Learn and apply common government contracting terminology, acronyms, and processes. Coordinate with internal departments (accounting, HR, contracts, security) to route requests and gather information.Work with prime contractors in requesting funding and period of performance actions and processing of travel/ODCs as required.Assist in generating spend plans for contracts and maintaining them for accuracy and completeness throughout the life of the contract.Maintain organized project files, trackers, and documentation in accordance with contract requirements.All other duties as assigned.REQUIRED QUALIFICATIONS
Associate’s or Bachelor’s degree in business, accounting, or a related field (or equivalent experience).0–2 years of experience in project coordination, administrative support, or related roles.Proficiency in Microsoft Excel, Word, and Outlook.Strong attention to detail and willingness to learn.Ability to follow instructions and work within established processes.Clear written and verbal communication skills.Ability to create a positive rapport and work effectively with a variety of colleagues and clients.Ability to obtain/maintain a Department of Energy (DOE) Q security clearance.PREFERRED QUALIFICATIONS
Minimum 1-2 years of relevant work experience in Government contracting.Accounting, Contracts, US Government Contracting experience.Forecasting experience and budget execution.Knowledge and experience with Federal Acquisition Regulation (FAR).Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).LOCATION: This position is full-time and hybrid in Rockville, MD.
SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The range for this position is 55k-75k.
BENEFITS
Employer-paid employee Medical, Dental and Vision Care.Low-Cost Family Health Care offered.Federal Holidays and three (3) weeks’ vacation401(k) with Employer MatchCross-training opportunitiesCompany DescriptionWith over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.This on-site position is located in the U.S Department of Energy (DOE) Forrestal Building to help assist the National Nuclear Security Administration (NA-84) leadership identify and navigate the strategic and operational environments to determine the requirement and methods of employing Nuclear Emergency Support Team (NEST) capabilities to achieve U.S. government and DOE/NNSA goals and objectives.
ESSENTIAL FUNCTIONS
In support of NA-84 federal leadership:
Analyzes DOE/NNSA NEST strategic and operational requirements to assist NA-84 leadership plan for future employment and deployment of NEST capabilities.Collaborate and coordinate with NA-84 Leadership and NEST assets to synchronize strategic and operational objectives in exercise development and execution.Review DOE/NNSA and interagency future operations and plans to identify impacts on NEST planning. Anticipate issues, conduct research, and recommend strategic responses for emerging and future issues. Attend, lead, provide updates during In Progress Review (IPR) meetings, Working Groups (WG) meetings, and/or briefings.Analyzes DOE/NNSA and interagency Operations Orders and taskings; prepares briefings for senior staff; assesses the implementation of courses of action; develops plans, timelines, and after-action reports to ensure goals and objectives are met.Support strategic communications planning and execution as it applies to Office of Nuclear Incident Response efforts within the DOE/NNSA and the interagency.Provide internal and interagency meeting support, including scheduling coordination and development of meeting materials, and assist programs with holding conferences, working group meetings, and other forums that support nuclear forensics missions.Assist in coordinating with other DOE/NNSA Nuclear Emergency Support Team assets/programs to help facilitate integration of the operations infrastructure, including operational readiness activities.MINIMUM QUALIFICATIONS
Must be a U.S. citizen with an ACTIVE DOE Q or Department of Defense Top-Secret (TS) security clearance and ability to obtain a DOE SCI. The candidate’s written consent to conduct a pre-employment background check and test for the absence of any illegal substances will be required as a condition of employment and for the purpose of maintaining the security clearance.May require the periodic successful completion of a counterintelligence-scope polygraph examination.Proficient in advanced Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams with the ability to apply advanced Microsoft applications to transform draft reports and products into professional, final products.Ability to work directly with clients in an environment that changes rapidly; must possess a mature approach to the personal interactions between a consultant and the Client.Ability to track and monitor documents from inception to production, with excellent attention to detail.Able to sit for extended periods and perform work in an office environment, including extensive use of computers, under sometimes stressful conditions.Able to support emergency response operations and incident management with an on-call requirement, including after hours, extended shifts, and weekends. This will include qualification as an Assistant Coordinating Officer to support Nuclear Incident Team response operations.Domestic travel will be required, and international travel may be required. Travel will be the best cost effective for the government, economy airfare and economy class rental cars.Able to lift 50 pounds, carry your own luggage, and walk up to a quarter of a mile to work locations.Ongoing reviews and tests for the absence of any illegal substances will be conducted as a requirement for ongoing access to DOE sites. The candidate’s written consent to conduct such tests will be required as a condition of employment.PREFERRED QUALIFICATIONS
Five years’ experience as a future operation, current operations and/or strategic planner at a two-star or higher headquarters level.Master’s degree and graduate of Intermediate Level Education, Command and General Staff Officers Course or Joint Service equivalent.Completion of the Homeland Security Exercise and Evaluation Program (HSEEP) course or equivalent Joint Exercise Life Cycle (JELC) course.Experience with interagency planning for large planned and unplanned special events such as National Security Special Events (NSSE) and Special Event Assessment Rating (SEAR) Level 1 events.Understanding of the USG nuclear incident response enterprise.Knowledge of the DOE and NNSA Strategic Mission.LOCATION: This is an on-site position in Washington, DC.
SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The salary range for this position is $120-$180k.
BENEFITS
Employer Paid, High Quality Employee Medical, Dental & Vision CareLow-Cost Family Health Care offered11 Federal Holidays and 3 weeks’ vacation401k with Generous Employer MatchCross-training opportunitiesCompany DescriptionWith over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.MELE Associates, Inc. is seeking to add an experienced Management Analyst to our National Security and Intelligence team, supporting a key customer within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). The Management Analyst will provide high-level administrative and managerial support to upper management within DOE/NNSA. This position is full-time on-site.
ESSENTIAL FUNCTIONS
The Management Analyst will have demonstrated experience independently supporting senior executive level management in carrying out duties and providing authoritative advice to executive level management, staff and/or leadership on projects in support of the mission. The successful candidate should also show comfortability managing multiple calendars and schedules at one time in a constantly changing, fast paced environment. The position location will be in Washington, DC.
Provide daily management support to senior-level federal staff to include, but not limited to, the Deputy Administrator and Assistant Principal Deputy Administrator.Coordinate and schedule meetings for senior-level federal staff, including monitoring and tracking program staff calendars.Create, organize, and distribute daily books for program principals that include scheduled appointments, logistics, and meeting documentation. Brief principals on unexpected or urgent meeting or message changes.Answer phone lines and deliver telephone messages to front office staff; but, primarily the senior-level staff in a timely fashion.Coordinate, schedule, and manage logistical arrangements for meetings and/or speaking events at Headquarters (HQ), NNSA and public locations featuring senior NNSA leaders. This includes security transfer, VIP transportation, and ensuring that NNSA leaders are fully briefed and have received meeting/speaking binders regarding meeting or conference agendas.Ensure that all necessary audio/visual systems are provided, set up, and working in meeting locations. This can be VTC, SVTC, and/or WEBEX systems.Prepare, edit, and distribute internal DOE/NNSA memos and reports.Coordinate, create, and implement international and national travel itineraries, country clearances, passports, visas, travel authorizations, Embassy Assistance and vouchers for multiple senior level staff.Provide problem resolution for “Concur and FTMS” travel software programs, traveler profiles, credit cards, travel authorizations, and vouchers.Implement and ensure all security policies are adhered to regarding creation of Security Memos, Plans, and badge/suite/location access for monitored and tracked DOE/NNSA security.Submit forms and procure gift scanning services from Security for gifts presented at the program.Arrange On-Boarding and Off-Boarding activities for new and departing staff. Arrange “Set Up” and “Tear Down” of computer equipment, telephones, and furniture for new employees for inventory and security control.Review, edit, and prepare HR packages (files) for the Front Office Principals final review of federal employees, M&O contracts, flexi-place work schedules, security investigations and awards.All other duties as assigned.MINIMUM QUALIFICATIONS
Active DOE “Q” or DoD Top Secret clearance.Demonstrated CONUS/OCONUS travel experience.Must have 3-5 years of experience working in a front-office or office management position.PREFERRED QUALIFICATIONS
3-6 years of demonstrated foreign travel experience.5-8 years of experience working in a front-office or office management position.Bachelor’s Degree from an accredited University or college.LOCATION: This position is on-site in Washington, DC.
SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The salary range for this position is 85K-100k.
BENEFITS
Employer Paid, High Quality Employee Medical, Dental & Vision CareLow-Cost Family Health Care offered11 Federal Holidays and 3 weeks’ vacation401k with Generous Employer MatchCross-training opportunitiesCompany DescriptionWith over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.