The role of the Administrative Assistant (Intake Department) is to ensure the timely and accurate processing setting up new referrals in the firm’s internal case management system, ordering titles, and entering data from title exams. The ideal candidate for this position will possess foreclosure experience, especially in the area of intake and title. This is a vital role in our company and the ideal candidate will have to be well organized, possess a keen attention to detail, be a self -starter with excellent time management skills, and have excellent communication and follow up skills. This position is in office initially for a training period, converting to hybrid thereafter.
DUTIES & RESPONSIBILITIES:
Ability to work in a high-volume environment while maintaining accuracy.Proficient use of the firm’s internal case management system to effectively and efficiently set-up new foreclosure files.Ordering and tracking of all title orders, new and updated titles.Intake incoming referrals, request documents, update client systems, and enter data necessary to begin processing files.Ensure all firm, client and court mandated deadlines are met.Appropriately maintain and process sensitive and confidential information.Will perform other duties and responsibilities as needed.
SUPERVISORY RESPONSIBILITIES:
This job does not require the exercise of supervisory responsibilities.
EDUCATION & WORK EXPERIENCE:
Associate or Bachelor’s Degree preferred but not requiredAt least one year of work experience in a law firm environmentKnowledge of complaint process is a plus
KNOWLEDGE, SKILLS, & ABILITIES:
Must possess strong written and verbal communication skills;Experience in a law firm is preferred;Proficiency with excel and other Microsoft products;BKFS, Vendorscape, Claifire, and TEMPO experience preferred, but not required;Knowledge of the nonjudicial foreclosure process;Ability to manage and prioritize multiple projects;Overall good attitude and willingness to adapt to change;Must possess good organizational skills;Identifies and resolves problems in a timely manner;Balances team and individual responsibilities;Contributes to building a positive team spirit;Demonstrates accuracy and thoroughness;Looks for ways to improve and promote quality;Must be analytical and have good problem solving skills;
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.
We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.
If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence.
All applicants applying for U.S. job openings must be authorized to work in the United States. If you are interested in applying, please send your resume in Word or PDF to: careers@mccalla.com.
Because of the high volume of calls received, only qualified candidates will be contacted for consideration.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.
Company DescriptionMcCalla Raymer Leibert Pierce, LLP has historically represented over 350 financial institutions nationwide. With its finger to the pulse of the financial services industry, the firm works with legislators on both the state and federal level to assure quality legislation, particularly for it's mortgage servicing clients. The firm’s unique ability to meet the specific needs of clientele, combined with industry perspective, experience, team approach, and personalized attention, assures clients cost effective and comprehensive legal counsel.SUMMARY:
This position is focused on reception, front desk and mailroom responsibilities. This includes and but is not limited to handling certain tasks associated with calls, legal documents and correspondence as well as other administrative responsibilities. In this position you will need to possess the willingness to work well in a team environment as well as the ability to work independently at times. No legal experience necessary.
RESPONSIBILITIES:
Providing reception, answering and routing calls on a multi-line phone system.Document scanning, copying and mailing.Working independently at times filing legal documents in dedicated file room.Consistently and accurately updating case management systems.Retrieving and responding to a variety of clients and internal firm requests via phone or email.Learning basic legal documents and terminology.Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.Providing exceptional customer service to clients at every level of interaction.Providing support to attorneys in a high volume, time sensitive atmosphere.Maintaining strict confidentiality of client and borrower information and firm processes.Performing other duties and responsibilities as needed.Ability to carry 10 pounds or moreKNOWLEDGE, SKILLS & ABILITIES:
Must have excellent verbal and written communication skills.Must have proficiency in MS Office suite.Must be committed to providing exceptional customer service.Must be able to work with others in a congenial and team-oriented manner.Must be self motivated.Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.Must have excellent attention to detail.EDUCATION:
High school diploma requiredCollege degree strongly preferred.Must have recently graduated from college or have 2-3 years of relevant experience.PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time onsite position Monday through Friday 8:00am to 5:00pm.
We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.
If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential.
All applicants applying for U.S. job openings must be authorized to work in the United States.
**Because of the high volume of calls received, only qualified candidates will be contacted for consideration***
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.
Company DescriptionMcCalla Raymer Leibert Pierce, LLP has historically represented over 350 financial institutions nationwide. With its finger to the pulse of the financial services industry, the firm works with legislators on both the state and federal level to assure quality legislation, particularly for it's mortgage servicing clients. The firm’s unique ability to meet the specific needs of clientele, combined with industry perspective, experience, team approach, and personalized attention, assures clients cost effective and comprehensive legal counsel.
SUMMARY:
This position includes but is not limited to handling certain tasks associated with reception, mail, filing legal documents, updating client and internal case management systems, supporting attorneys and paralegals, and various other administrative tasks. In this position you will need to possess the willingness to work well in a team environment as well as the ability to work independently at times.
This is a full-time, onsite position in our New York City, NY office, located at:
420 Lexington Avenue, Suite 840, New York, NY 10170
No legal experience necessary.
RESPONSIBILITIES:
Reception, including phone callsFiling pleadingsReceiving, scanning, sending mail and other legal communications.Consistently and accurately updating case management systems.Retrieving and responding to a variety of clients and internal firm requests via phone or email.Learning basic legal documents and terminology.Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.Providing exceptional customer service to clients at every level of interaction.Maintaining strict confidentiality of client and borrower information and firm processes.Performing other duties and responsibilities as needed.Ability to carry 10 pounds or more.
KNOWLEDGE, SKILLS & ABILITIES:
Must have excellent verbal and written communication skills.Must have proficiency in MS Office suite.Must be committed to providing exceptional customer service.Must be able to work with others in a congenial and team-oriented manner.Must be self motivated.Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.Must have excellent attention to detail.
EDUCATION:
High school degree required.College degree or current college student strongly preferred.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time position Monday through Friday 8:00am to 5:00pm.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.
We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.
If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential.
All applicants applying for U.S. job openings must be authorized to work in the United States.
**Because of the high volume of calls received, only qualified candidates will be contacted for consideration***
Company DescriptionMcCalla Raymer Leibert Pierce, LLP has historically represented over 350 financial institutions nationwide. With its finger to the pulse of the financial services industry, the firm works with legislators on both the state and federal level to assure quality legislation, particularly for it's mortgage servicing clients. The firm’s unique ability to meet the specific needs of clientele, combined with industry perspective, experience, team approach, and personalized attention, assures clients cost effective and comprehensive legal counsel.SUMMARY:
This position is focused on reception and outbound physical mail, including copying, scanning, filing and other administrative responsibilities. This law firm receptionist also involves certain tasks associated with legal documents, and correspondence. In this position you will need a strong work ethic and be able to work well independently as well as in a team environment. This is a full-time onsite position in our office in Clackamas, OR. No legal experience necessary.
RESPONSIBILITIES:
Providing reception, answering and routing calls on a multi-line phone system.Preparing and sending outbound letters.Document scanning, copying and mailing.Consistently and accurately updating case management systems.Processing incoming and outgoing mail.Retrieving and responding to a variety of clients and internal firm requests via phone or email.Learning basic legal documents and terminology.Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.Providing exceptional customer service to clients at every level of interaction.Providing support to attorneys in a high volume, time sensitive atmosphere.Maintaining strict confidentiality of client and borrower information and firm processes.Performing other duties and responsibilities as needed.Ability to carry 10 pounds or moreKNOWLEDGE, SKILLS & ABILITIES:
Must have excellent verbal and written communication skills.Must have proficiency in MS Office suite.Must be committed to providing exceptional customer service.Must be able to work with others in a congenial and team-oriented manner.Must be self-motivated.Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.Must have excellent attention to detail.EDUCATION:
High school degree required.College degree strongly preferred.Must have recently graduated from college OR have 2-3 years of relevant experience.PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time position Monday through Friday 8:00am to 5:00pm.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.
We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.
If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential.
All applicants applying for U.S. job openings must be authorized to work in the United States.
**Because of the high volume of calls received, only qualified candidates will be contacted for consideration**
Company DescriptionMcCalla Raymer Leibert Pierce, LLP has historically represented over 350 financial institutions nationwide. With its finger to the pulse of the financial services industry, the firm works with legislators on both the state and federal level to assure quality legislation, particularly for it's mortgage servicing clients. The firm’s unique ability to meet the specific needs of clientele, combined with industry perspective, experience, team approach, and personalized attention, assures clients cost effective and comprehensive legal counsel.