Job DescriptionJob DescriptionPosition Overview
MC Armor is seeking a highly organized and detail-oriented Administrative & Operations Coordinator to support daily business operations. This role is responsible for managing financial records in QuickBooks, overseeing inventory tracking, coordinating logistics, and ensuring that administrative documentation and compliance requirements are up to date.
The ideal candidate is proactive, reliable, and capable of managing multiple operational tasks while maintaining accuracy and efficiency.
Key Responsibilities
Financial Administration
Maintain and update financial records using QuickBooks, handifox.
Record invoices, payments, and expenses
Assist with accounts payable and receivable tracking
Coordinate with the external accounting firm for monthly reconciliation and reporting
Organize financial documentation for tax and audit purposes
Inventory Management
Track product inventory and stock levels
Update inventory records and monitor discrepancies
Coordinate with warehouse or production staff regarding inventory movements
Prepare periodic inventory reports
Logistics Coordination
Arrange domestic and international shipments
Prepare shipping documentation and coordinate with carriers
Track deliveries and ensure timely arrival of goods
Support order fulfillment and logistics planning
Administrative Management
Maintain and organize company licenses, permits, and certifications
Track renewal dates and compliance requirements
Manage office documentation and records
Process payments related to operational expenses
Support general office administration and coordination
Qualifications
Associate’s or Bachelor’s degree in Business Administration, Accounting, Logistics, or related field preferred
2+ years of administrative or operations experience
Experience with QuickBooks
Strong knowledge of Microsoft Office
Experience with inventory management systems is a plus
Excellent organizational and multitasking skills
Strong attention to detail and accuracy
bilingual English / spanish
Key Skills
Financial record management
Inventory tracking
Logistics coordination
Administrative organization
Communication and teamwork
Problem-solving and accountability
Preferred Characteristics
Highly organized and process-oriented
Trustworthy with confidential financial information
Able to work independently and prioritize tasks
Comfortable working in a fast-growing operational environment
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