Job DescriptionJob Description
We're looking for a detail-oriented and proactive Operations
& Administrative Assistant to help support our day-to-day operations. The ideal candidate is organized, efficient and will help support the Principal and Operations manager with daily operational activities.
Order Management & Billing
Receive and process customer orders using the sage Pro ERP system.Prepare, process and track invoices for each shipment; manage payment collections.Invoice orders through WEB EDI system.Identify and resolve operational issues with clients' payments and truckers.Process and maintain billing files - Receive checks and post payments to clients accounts.Process incoming payments both wires and checks with online bank interface daily.Maintain and process records list for damaged shipments & shortages.Order office supplies and maintain office equipment.
Order Management & Billing
Receive and process customer orders using the sage Pro ERP system.Prepare, process and track invoices for each shipment; manage payment collections.Invoice orders through WEB EDI system.Identify and resolve operational issues with clients' payments and truckers.Process and maintain billing files - Receive checks and post payments to clients accounts.Process incoming payments both wires and checks with online bank interface daily.Maintain and process records list for damaged shipments & shortages.Order office supplies and maintain office equipment.
Qualifications
2+ years of experience in administrative support (experience with consumer goods or distribution is a plus)Proficiency with Sage Pro 200 ERP and WEB EDI systems preferred.Excellent attention to detail and ability to manage multiple priorities.Proficiency in Microsoft Office (Excel, Outlook, Word).Team-oriented with a proactive, can-do attitude.
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