Job DescriptionJob Description
We are looking for a professional with a friendly attitude and the ability to multitask to serve as our company’s front desk receptionist/accounts receivable assistant. In this position, you will greet guests entering the building and help direct them where they need to go. In addition, you’ll be responsible for answering and managing the phones. We are a large company with multiple offices, and the job can be fast paced at times. We pride ourselves on providing a safe and welcoming atmosphere. Also, you’ll be assisting our accounts receivable department with administration duties. If you enjoy people and are committed to doing excellent work, then we want to hear from you.
Front Desk Receptionist Job Responsibilities:
Greet people entering the building, answering any questions, providing directions and alerting staff when someone is there to meet or visit themAnswer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering themManage the building log of who is visiting the officeAccept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickupServe as the face of the company, offering friendly service to those entering the building or calling in on the phoneMaintain the reception area, keeping it clean and free of clutterAssist new applicants who come into the building to apply for positionsHandle filing and data entry as requested
Accounts Receivable Assistant Responsibilities:
Making collection calls on past due accountsResearching discrepancies and working with customers to resolve issuesReconciling customer accountsEntering notes in the systemUpdating customer account information in the systemMaintain a proper and user-friendly filling and document control system for recording and tracking of all documentsProvide full admin support to the department assigned
Knowledge and Skills
Use of 10 KeyMaintain accuracy and attention to detailDetail orientedDependableDeal with high stress environmentCommunication skills both verbal and writtenProficient typing skillsMaintain the confidentiality of sensitive and confidential informationManage and prioritize multiple assignmentWork independently and carry out a variety of critical and time sensitive projectsProficient in Microsoft Office programs (Word, Excel)Email and respond in professional mannerPolite and professional phone etiquetteProficient reading, writing and basic math solving skillsUse of copiers, phones, fax machines and computersProficient in QuickBooks Pro (Preferred but not required)3 years experience in Accounts Receivable (Preferred but not required)
Physical Demand
Long hours sitting
Company Policy / Procedures Compliance
Follow ALL company policies and procedures, as well as local and state federal laws
\nCompany Description
www.marblepalaceinc.com
Company Descriptionwww.marblepalaceinc.com
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