Position Summary
This role supports the Director of Finance through office management, administrative services, and light bookkeeping responsibilities.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Answer phones and greet visitors.Collect and distribute mail.Provide sales support by drafting contracts & design agreements as requested.Order and maintain office, breakroom, janitorial, and refreshment supplies.Oversee cleaning, security, outside grounds, and copier maintenance services.Assist with event planning and coordination.Onboard and update vendors with necessary documentation.Manage accounts and performing basic bookkeepingPerform monthly bank reconciliations and other closeout tasks as assigned.Collect and reproduce lien waivers as needed.Requirements:Minimum Qualifications (Knowledge, Skills, and Abilities)
Excellent communication abilities including speaking and writing.Great customer service skills, including a personable and positive attitude.Good computer skills, including basic troubleshooting of Microsoft OfficeProblem-solving, critical thinking, and decision-making abilities.Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Work is performed in an office environment and constantly requires the ability to operate standard office equipment and keyboards and remain in a stationary position. Frequent movement and communication with co-workers, clients, and vendors is needed. Must be able to carry 30 pounds.PI279712312
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