Summary
Our client is a leading private equity firm focused on the software and technology-enabled services sectors.
Position Overview:
Our client is currently seeking an energetic and positive Service Desk Associate that will work onsite at thier Miami location helping deliver white glove IT support. This associate will work on a variety of user facing technologies, including desktop operating systems, enterprise productivity applications, email and endpoint protection and management solutions. This team member will provide high-quality customer service and ensure that IT systems and equipment issues are resolved in a timely manner to keep the team productive. Support will be offered both onsite and remotely for the organization.
Key Responsibilities & Duties:
Understand, troubleshoot, and remediate issues with desktop infrastructure and applications (Outlook, Office, Adobe, network printing, VPN, etc.)Serve as first point of contact for endpoint incident troubleshootingThoroughly and accurately understand issues and analyze the problem in a systematic fashionTroubleshoot virtual conferencing systems (Such as Zoom) and support conference room technology.Troubleshoot iPhones and iPads • Review ticket queues and be able to manage priority and tasks while communicating updates to end users.Assist in designing and documenting end user solutions.Configure and deploy Windows LaptopsAssist in managing and delivering IT related projects.Experience & Qualifications:
Bachelor’s degree in computer science, or equivalent preferred5+ years of work experience with progressively more responsibilitiesDemonstrated proficiency with Windows OS troubleshootingStrong background in Microsoft O365 Suite including SharePoint and Windows workstationsStrong understanding of Active Directory, DNS/DHCP, Group Policies, MS 365 Suite including SharePointMS Exchange and MS Windows Server experience are required.Experience with Endpoint management and Mobile Device managementExperience with SCCM or any imaging technology, Firewalls, Switches preferredExcellent organizational skillsRead Less
Our client a top law firm is seeking a Billing Supervisor to join their team in Phoenix! This role requires experience overseeing a billing team in a law practice.
Key Responsibilities:
Oversee the billing team, ensuring timely and accurate billing processesTrain and mentor billing staff on best practices and ERP system usageImplement and optimize billing procedures to enhance efficiency and accuracyCollaborate with cross-functional teams to resolve billing discrepancies and improve workflowMaintain up-to-date knowledge of billing regulations and compliance standards.Analyze billing data and prepare reports for management, offering insights for decision-makingIdentify areas for process improvement and lead initiatives to implement best practicesManage workload distribution and monitor team performance to meet department objectivesFacilitate communication between the billing department and other stakeholdersQualifications:
Proven experience in billing management or a similar role at a law practiceStrong technical skills, with a solid grasp of ERP systems and billing softwareExcellent managerial and leadership abilitiesStrong analytical and problem-solving skillsAbility to multitask and perform under tight deadlinesExceptional attention to detail and organizational skillsExcellent verbal and written communication skillsOur client in Denver is seeking a billing specialist well versed in Legal Billing to join their team! The Billing Specialist manages the firm's revenue cycle by generating accurate invoices, tracking billable hours, handling expenses, managing accounts receivable, and resolving client billing issues, requiring strong attention to detail, knowledge of legal billing software , and excellent communication to work with attorneys and clients while ensuring compliance with fee agreements and legal ethics.
Key Responsibilities
Invoice Generation: Compiling, editing, finalizing, and posting client invoices, often involving complex fee arrangements (e.g., discounts, split billing).Monitoring and verifying attorney billable hours and related disbursements.Responding to client inquiries, explaining invoices, and resolving discrepancies.Preparing and submitting electronic bills to clients or third parties.Assisting with month-end closings and general accounting tasks.Ensuring billing practices adhere to firm policies, client agreements, and legal ethics standards.Essential Skills & Qualifications
Experience: Previous experience in a law firm or professional services environment is often required.Software Proficiency: Expertise in legal billing softwareAttention to Detail: Meticulous in reviewing documents and data for accuracy.Communication: Strong verbal and written skills for interacting with attorneys, staff, and clients.Confidentiality: Ability to maintain strict client and firm privacy.Problem-Solving: Skill in resolving billing issues and discrepancies efficiently. Read LessWe're seeking a Front Desk / Administrative Assistant to join our client's team and serve as the welcoming face of a prestigious, high-end office. In this role, you'll be the first point of contact for clients and visitors while playing a key part in keeping daily office operations running smoothly. If you're highly organized, enjoy multitasking, and are looking for a position with career growth and advancement opportunities, we'd love to hear from you.
What You'll Do
Welcome clients and visitors with a warm, friendly, and professional demeanor.Answer and direct incoming phone calls while providing exceptional customer service.Coordinate appointments, manage calendars, and assist with scheduling.Handle incoming and outgoing correspondence.Maintain organized filing systems and accurate office records.Provide administrative and personal assistant support as needed.Keep the reception area clean, organized, and professional.Respond to customer inquiries and provide information about company services.Support team members with a variety of administrative tasks to ensure efficient daily operations.What We're Looking For
Previous experience in a receptionist, front desk, or administrative support role preferred.Strong computer skills with accurate data entry and typing abilities.Excellent verbal and written communication skills.Professional phone etiquette and customer service skills.Exceptional organizational skills with strong attention to detail.Ability to prioritize tasks, work independently, and thrive in a collaborative team environment.A polished, dependable, and positive attitude with a commitment to providing an outstanding client experience.Why You'll Love This Opportunity
Work in a beautiful, high-end professional environment.Join a supportive and collaborative team.Gain valuable administrative experience with opportunities for career growth and advancement.Make a meaningful impact by helping create an exceptional experience for clients and visitors every day. Read LessWe are seeking a Client Service Associate to join our client's team! This role requires fluency English and Spanish and experience in wealth management.
Responsibilities
Cultivate and enhance new and existing client relationships through active communication with clients, processing client requests, resolving inquiries, providing guidance and making sure key information and documentation remains currentIdentify and assist with Firm services and solutions that support clients’ needsConfirm authorization and authenticate client when processing requestsOnboard and maintain client accounts, including collecting client information and required documentation, capturing and assessing risk, processing money movement transactions and handling estate needs as examplesInput orders at the direction of clients and/or Financial Advisor(s), discuss reinvestment options and corporate actions with clients at the direction of Financial AdvisorsPrepare financial plans, client reports, and other materials for client meetingsReview and take appropriate action on client account alertsPartner with Financial Advisor(s) in developing a business plan and delivering against a client service modelPerform administrative duties that support Financial Advisors in daily business practices, including but not limited to, telephone coverage, business travel arrangements, coordination of client meetings, prepare travel & expense reports, and file & calendar maintenanceRequirements:
Prior experience in a wealth management firmFluency in English and Spanish Read LessWe are seeking an executive assistant with fluency in English and Spanish to join our client's team on a contract basis. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role
Support executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficientlyMaintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflowsManage communication with employees by liaising with internal and external executives on various projects and tasksPlan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities
Manage professional and personal scheduling for an executive, including agendas, mail, email, phone calls, client management, and other company logisticsCoordinate complex scheduling and calendar management, as well as content and flow of information to senior executivesManage senior executives’ travel logistics and activities, including accommodations, transportation, and mealsProvide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts databaseMaintain professionalism and strict confidentiality with all materialsOrganize team communications and plan events, both internal and off-siteRead Less
This position is fully onsite in the Hollywood, FL area. Looking to start right away! Contract role. Great opportunity.
Responsibilities
Act as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly, monthly or quarterly reportsFormat information for internal and external communication – memos, emails, presentations, reportsTake minutes during meetingsRequirements and skills
Work experience as an Executive Assistant. Bilingual in Spanish is required5 years of experience within a financial institutionOutstanding organizational and time management skillsExcellent verbal and written communications skillsDiscretion and confidentiality Read LessJob Overview
We are seeking a detail-oriented and proactive Contract Administrator to join our team, fully onsite near Doral, FL.
Duties
Draft, review, and negotiate contracts to ensure compliance with company policies and legal standards.Conduct thorough document reviews to identify potential risks and ensure clarity in contractual obligations.Collaborate with internal teams to gather necessary information for contract development and execution.Manage vendor relationships through effective vendor management practices.Maintain organized records of all contracts and related documentation for easy retrieval and reference.Skills
Proven experience as a contract administrator, 3 years of experience is required.Strong organizational skills with the ability to manage multiple contracts simultaneously while meeting deadlines.Effective communication skills, both written and verbal, for interacting with stakeholders at all levels. Read LessThis position is a great opportunity for an experienced senior accountant with real estate industry experience. The role is for a large company in West Palm Beach- fully onsite. The company offers great benefits and work life balance.
Responsibilities:
Maintaining and reconciling balance sheet and general ledger accounts.Prepare bank reconciliations, cash account monitoring, and more.Assisting with annual audit preparations.Investigating and resolving audit findings, account discrepancies, and issues of non-compliance.Performing other accounting duties as required or assigned.Requirements:
Bachelor's degree in accounting4+ years of accounting experience, Development and Construction is preferred. Read LessThis position is fully onsite in Coconut Grove. Accounts Payable Specialist | Real Estate Development Firm
Responsibilities:
Process high-volume accounts payable invoices for multiple real estate development projects.Review, code, and enter vendor invoices into Yardi according to company accounting policies and project budgets.Match invoices with purchase orders, contracts, and receiving documentation to ensure accuracy and proper authorization.Assist with month-end closing activities by preparing AP accruals and reconciling accounts payable balances.Required Skills:
Accounts Payable ProcessingYardi VoyagerInvoice Coding & Approval Workflows Read Less