About the Role:
We are seeking a highly organized and proactive Legal Executive Assistant to support our senior legal executives. In this role, you will play a pivotal part in ensuring smooth operations by managing schedules, coordinating events, and handling administrative tasks with a keen eye for detail and confidentiality. The ideal candidate thrives in a fast-paced legal environment, excels at multitasking, and brings a blend of administrative expertise and creative problem-solving to enhance executive productivity.
Key Responsibilities:
Maintain and optimize executive calendars, including scheduling meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing tasks.Plan and execute internal and external events, such as client dinners, team-building activities, conferences, and firm-wide gatherings, from venue selection to logistics and follow-up.Procure thoughtful gifts for clients, partners, and team members, ensuring alignment with company policies, budgets, and cultural sensitivities.Prepare agendas, briefing materials, presentations, and reports in advance of meetingsScreen and prioritize emails, calls, and correspondenceTrack key initiatives, deadlines, and follow-ups on behalf of the executiveEnsure seamless logistics for off-site meetings, conferences, and eventsHandle confidential information with utmost discretion, including managing sensitive client files and executive communications.Liaise with internal departments (e.g., HR, finance) and external vendors to streamline operations and resolve issues efficiently.Provide general office support, such as expense tracking, supply management, and ad-hoc projects to keep the team running smoothly.Qualifications:
Bilingual (Spanish proficiency)3+ years of experience as an executive assistant, preferably in a legal or professional services setting.Proven track record in event planning, with experience managing budgets and vendor relationships.Strong organizational skills with proficiency in tools like Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and calendar management software (e.g., Calendly or similar).Excellent communication skills, both written and verbal, with the ability to interact professionally with high-level executives and clients.Ability to procure items efficiently, with a creative flair for selecting appropriate gifts.Familiarity with legal terminology and processes is a plus.High level of integrity, attention to detail, and the ability to work independently under pressure.Willingness to occasionally work outside standard hours for events or deadlines.What We Offer:
Competitive salary range based on experience.Comprehensive benefits package, PTO and professional development opportunities.A collaborative work environment with opportunities for growth.www.hildasibrian.com
Senior IT Support Analyst
(On-Site Only – Houston, TX)
We are seeking a reliable, experienced Senior IT Support Analyst to join our established law firm in Houston on a full-time, on-site basis. In this role, you will deliver fast, high-quality technical support to attorneys, paralegals, and staff, ensuring our technology infrastructure runs smoothly so the firm can focus on delivering outstanding legal services.You will handle hands-on troubleshooting while also helping the firm adopt modern tools, including AI-assisted automation and scripting to improve efficiency and reduce repetitive tasks.Key Responsibilities:
Respond promptly to support requests via phone, email, ticketing system, or in-personDiagnose and resolve hardware, software, networking, and application issues (desktops, laptops, printers, mobile devices)Install, configure, and maintain Windows, Office 365, and security softwareDocument all support activities, solutions, and procedures in the ticketing systemEscalate complex issues efficiently to senior team membersAssist with new equipment deployment, software updates, and small IT projectsProvide clear training and guidance to end-users on best practices and new technologiesMinimum Qualifications (Required):
3–5+ years of hands-on technical support or help desk experience in a corporate or professional services environmentStrong proficiency with Windows operating systemsSolid understanding of networking fundamentals (TCP/IP, DNS, DHCP)Excellent troubleshooting, problem-solving, and communication skillsAbility to explain technical concepts clearly to non-technical users (attorneys and staff)Preferred Qualifications:
CompTIA A+, Network+, or similar certificationsExperience with Active Directory and Office 365 administrationFamiliarity with RMM toolsExperience supporting VoIP systems (RingCentral preferred)Knowledge of cybersecurity best practices and endpoint protection (Bitdefender or similar)Experience with legal case management platforms (Filevine, NEOs, or equivalent)Scripting experience (PowerShell or Bash)Bonus: Experience using or integrating AI tools (e.g., Gemini, Copilot, OpenAI) for automation, scripting, or workflow improvementRequired Skills:
Strong troubleshooting across hardware, software, and network issuesExcellent verbal and written communication with a customer-service mindsetProficiency with Windows operating systems and basic networkingProfessional, patient, and detail-oriented approachAbility to accurately document tickets and solutionsWe Offer a Full Benefits Package:
Medical, Dental, and Vision insuranceLife Insurance401KPTO (Vacation & Sick)Paid Holidays, Bonuses & More!www.hildasibrian.com
Read LessAbout the Role:
The Bilingual Intake Officer plays a crucial role in facilitating effective communication between clients and the organization, ensuring that all individuals receive the necessary support and services. This position involves conducting initial assessments, gathering relevant information, and providing resources to clients. The officer will be responsible for maintaining accurate records and documentation of client interactions, which is essential for tracking progress and outcomes. By fostering a welcoming and inclusive environment, the Bilingual Intake Officer helps to build trust and rapport with clients from diverse backgrounds. Ultimately, this role contributes to the overall mission of the organization by enhancing client engagement and satisfaction.
Minimum Qualifications:
Fluency in English and Spanish.High school diploma or equivalent.Strong interpersonal and communication skills.Clerical skills.Preferred Qualifications:
Self-starter.Stable work history.Experience in a customer service setting.Experience with a mult-line phone system.Associate's degree or higher in a relevant field.Ability to work in a fast-paced environment.Responsibilities:
Conduct initial intake interviews with clients to assess their needs and eligibility for services.Gather and document relevant information from clients, ensuring accuracy and confidentiality in all records.Provide clients with information about available resources and services, guiding them through the intake process.Collaborate with other team members and departments to ensure a seamless transition for clients.Maintain up-to-date knowledge of resources and services to effectively assist clients.Skills:
The required skills of bilingual communication are essential for effectively engaging with clients from diverse backgrounds, ensuring that they feel understood and supported. Strong interpersonal skills are utilized daily to build rapport and trust with clients, which is vital for successful intake processes. Attention to detail is necessary for accurately documenting client information and maintaining confidentiality. Preferred skills, such as experience in customer service, enhance the officer's ability to navigate complex client needs and provide appropriate resources. Additionally, familiarity with CRM software prgorams streamlines the documentation process, allowing for more efficient service delivery.
WE OFFER A FULL BENEFITS PACKAGE AND COMPETITIVE PAY!
401KLife InsuranceMedical/Dental/Vision insurancePTO - Vacation + Sick PayHoliday, Bonuses, and more!WWW.HILDASIBRIAN.COM
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