The Part-time oil and gas Administrative Assistant is responsible for ensuring the accurate preparation and timely submission of all production and regulatory reports for designated territories. This position plays a key role in maintaining compliance with state and federal reporting requirements, supporting procurement workflows, and facilitating accurate and efficient accounts payable processing.
The ideal candidate would have a strong administrative assistance and reporting skill set, be extremely comfortable utilizing Excel, and detail oriented.
Pay: $18-$23/hr
Hours: 24-28 hours a week (exact schedule can be flexible once mutually agreed upon, but would be expected to work during normal business hours)
Location: On-site, Roswell, NM
Key Responsibilities
Prepare, validate, and submit monthly production reports to overseeing government agencies.Prepare and submit regulatory forms and sundries to overseeing agengies.Track and analyze daily production variances, maintaining accurate variance spreadsheets for management review.Create and manage purchase requests within NetSuite, and distribute approved purchase orders (POs) to vendors.Receive and close POs upon delivery of goods or completion of services.Ensure proper cost coding of invoices and submit for processing following Production Supervisor approval.Collaborate with vendors to resolve accounts payable discrepancies or other related issues.
Qualifications
Experience:Minimum of 2–4 years of experience in administrative assistant roles that required heavy reporting and excel duties.Prior exposure to accounts payable (AP) processes preferred.Technical Skills:Proficiency with Microsoft Excel (including pivot tables, formulas, and data analysis).Experience using NetSuite or similar ERP systems preferred.Familiarity with regulatory reporting portals preferred.
Key Competencies
Strong attention to detail and accuracy.Excellent organizational and time-management skills.Ability to prioritize tasks in a deadline-driven environment.Strong communication and interpersonal skills for effective collaboration across departments and with external partners.Company DescriptionSince 1995, Lakeshore has provided Staffing, Recruiting and Payrolling services to employers in Denver and Chicago across multiple industries. We are committed to achieving success by matching top talent with the right opportunities. In 2017, Lakeshore re-branded as Lakeshore Talent after a management buyout, becoming a woman owned company. We have a dynamic team of Account Executives focused on sales and the client experience and a talented team of Recruiters focused on candidate recruitment and candidate experience. We are able to offer a higher level of service as a result, and take pride in building strong relationships worthy of loyalty with both clients and candidates.Company DescriptionSince 1995, Lakeshore has provided Staffing, Recruiting and Payrolling services to employers in Denver and Chicago across multiple industries. We are committed to achieving success by matching top talent with the right opportunities. In 2017, Lakeshore re-branded as Lakeshore Talent after a management buyout, becoming a woman owned company. We have a dynamic team of Account Executives focused on sales and the client experience and a talented team of Recruiters focused on candidate recruitment and candidate experience. We are able to offer a higher level of service as a result, and take pride in building strong relationships worthy of loyalty with both clients and candidates. Read Less