We are hiring a dependable Groundskeeper (Porter) to help keep our resort-style community clubhouse clean, safe, and welcoming. If you enjoy working with your hands, staying active, and being part of a friendly team, this job is a great fit.
The groundskeeper (porter) is an entry-level position that supports the general maintenance, janitorial, and basic upkeep of the resort facility. This position reports to the Facilities Manager. This position maintains the clean and neat appearance of assigned areas, focusing on both interior and exterior of the property and its grounds. Additionally, set up and breakdown of various events, as required.
Job Responsibilities
Clean and maintain common areas: hallways, bathrooms, locker rooms, gym, and patiosSweep, dust and mop floors, clean windowsAssist with daily pool area cleaning (vacuuming, skimming, wiping chairs/tables, removing debris)Empty trash and keep indoor/outdoor areas neat and presentableHelp set up and break down rooms for events, classes, holiday decorations, and resident activitiesPerform simple tasks like replacing light bulbs and reporting maintenance issuesKeep supply rooms and carts organizedFollow safety procedures and report hazardsWhat We’re Looking For
Reliable and hardworkingAble to work both indoors and outdoorsAble to lift 20–30 lbs and be on your feet for most of the shiftExperience in janitorial, groundskeeping, housekeeping, or porter work is helpful but not requiredGood attitude and strong customer service toward residents and guestsWhy Work With Us
KW Property Management & Consulting offers a supportive, team-oriented work environment where employees are valued and given opportunities to grow. As part of the KW team, you’ll enjoy consistent, year-round work in a beautiful, resort-style setting—along with a strong benefits package for Full-time employees that includes:
Medical, Dental, and Vision insurancePaid Time Off (PTO)10 paid holidays401(k) retirement plan with company matchCompany-paid life insuranceShort-term and long-term disability optionsEmployee assistance program (EAP)Training and development opportunitiesInternal promotion pathways and employee recognition programsKW is one of the most respected property management companies in the industry, and we take pride in creating a positive workplace where team members feel supported and appreciated.
About KW Property Management & Consulting
KW Property Management & Consulting is one of the fastest-growing and most respected property management companies in the industry. With more than 2,500 employees across Florida and beyond, KW is known for its professional culture, training opportunities, strong leadership, and commitment to promoting from within.
At KW, team members are valued, supported, and given the tools they need to succeed. We take pride in creating a positive work environment where employees feel appreciated and part of a larger mission to deliver exceptional service to the communities we manage.
Schedule
Full-time / Part-timeHours vary based on clubhouse needs, events, and staffingSchedule may change depending on community requirementsApply Today
If you’re dependable, enjoy hands-on work, and want a steady job with a respected company, we’d love to meet you.
Read LessThe front desk team member will value all residents and guests and be committed to providing information and resources to have a meaningful visit. This is a key employee liaison between all guests of the community and the residents which provides exceptional customer service.
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Greet all guests in a standing upright position as they enter the community maintaining the highest quality of customer service.Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises. All “check-in” policies and procedures must be followed without any exceptions.Coordinate with office administrative staff to maintain and update all unit owner information in computer database.Utilize proper phone etiquette for all incoming and outgoing phone calls made to residents. All calls should be clear and in a professional manner.Report any violations of the Rules and Regulations that are noticed at any time.Observe precautions required to protect Residents, guests and property, and report damage, theft, and found articles to supervisors.Maintain the “key” control system and assure that all keys are locked and accounted for at all times. Be familiar with the fire alarm system operations and report all incidents to management.Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons.Follow all standards policies and procedures with regards to emergency response by coordinating with Management, Chief Engineer, or Fire Rescue / Police services.Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.Report any and all maintenance items which include, but is not limited to, burned out lights, leaks, broken equipment to the Association office daily.Perform the role of valet attendant as required based on shift schedules.Work Environment
The working environment will be indoor and will require team member to sit and stand frequently. Low to moderate noise level in the workplace
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Ability to detect auditory and/or visual emergency alarms. Noise level in the work environment is usually low to moderate.
Position Type/Expected Hours of Work
Days and hours of work will be determine at the property. This schedule may change to accommodate the business needs of the property.
Required Education and Experience
Position Supervision
Employee reports directly to the department supervisor and/or the Association Manager of the community.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
With a genuinely friendly customer service attitude, assist Servers by delivering food from the kitchen to the customer’s table quickly and safely. Bussing and cleaning tables and clean as we go as a team.
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintain helpful and service oriented customer service approach at all timesBussing and cleaning tables and clean as we go as a teamDeliver food from the kitchen to the customer’s table. Ensure the food arrives as soon as it is ready and at the proper temperaturePay attention to the activity at the customer’s table. Refill drinks timely and without the customer askingEasily work with hostess, bartenders, cooks and servers to create a pleasant dining experienceSet up tables after during and after the shift to prepare for the next dinersDeal with complaints or problems with a positive attitudeAssist dishwasher when necessary to keep kitchen clean and orderlyAlways use professional language with customersWork Environment
This job entails frequent exposure to smoke, steam, high temperatures, humidity and extreme cold. There is also frequent contact/immersion of hands in water, sanitation solutions, meat products, poultry products, seafood and produce items.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk, hear and stand. The employee is frequently required to reach, bend, stoop, shake, stir, pour, carry, push and lift objects up to 30 pounds. There is substantial repetitive motion of the wrists, hands and fingers.
Position Type and Expected Hours of Work
This is a Part-time position, with occasional schedule variations. This is a Part-time exempt position. The work schedule will likely change throughout the year to accommodate the business needs of the property.
Travel
No travel is expected for this position.
Required Education and Experience
One year of prior restaurant experience.Ability to follow all sanitation proceduresAbility to work in a team atmosphereHigh school diploma or food safety trainingOther Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Read LessWith a genuinely friendly customer service attitude, assist Servers by delivering food from the kitchen to the customer’s table quickly and safely.
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintain helpful and service oriented customer service approach at all timesDeliver food from the kitchen to the customer’s table. Ensure the food arrives as soon as it is ready and at the proper temperaturePay attention to the activity at the customer’s table. Refill drinks timely and without the customer askingEasily work with hostess, bartenders, cooks and servers to create a pleasant dining experienceSet up tables after during and after the shift to prepare for the next dinersDeal with complaints or problems with a positive attitudeAssist dishwasher when necessary to keep kitchen clean and orderlyAlways use professional language with customersWork Environment
This job entails frequent exposure to smoke, steam, high temperatures, humidity and extreme cold. There is also frequent contact/immersion of hands in water, sanitation solutions, meat products, poultry products, seafood and produce items.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk, hear and stand. The employee is frequently required to reach, bend, stoop, shake, stir, pour, carry, push and lift objects up to 30 pounds. There is substantial repetitive motion of the wrists, hands and fingers.
Position Type and Expected Hours of Work
This is a full-time position, approximately 40 hours per week, with occasional schedule variations. This is a full-time exempt position. The work schedule will likely change throughout the year to accommodate the business needs of the property.
Travel
No travel is expected for this position.
Required Education and Experience
Ability to follow all sanitation procedures
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Read LessAs the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills.
Shift Hours : Monday to Friday from 8:30am to 5pm
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.Maintain, update, type, and coordinate account information in computer database.Research any owner discrepancies regarding payment to accounts.Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.Ensure that emails are responded to within 24 hours.Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.Reservation & coordination of conference room events.Special projects as instructed.Work Environment
This position will be located indoors and in an office setting.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Position Type/Expected Hours of Work
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property.
Required Education and Experience
Prior experience in a related position; a minimum of 1-year experience.Working knowledge of computer and associated programs; MS Office Suite.Ability to multi-task, set, and manage priorities.Bi-lingual English/Spanish, a plusExcellent communication and listening skills in order to interact with a diverse and multi-culture population.Keyboarding ability with accuracy at 45-50 words per minute.Must function in team organized environment.Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
KW Property Management & Consulting is a drug-free workplace.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department. Organizes and prioritizes large volume of information and calls.Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers. Handles confidential and non-routine information and explains policies when necessary.Coordinates division of workload with the administrative assistant of the property.Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as annual and budget meetings.Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner. Assist with producing minutes for Board Meetings.Assist with preparation of the Board Agenda’s and Board Packet.Responsible for coding and entering all Invoices for the community.Responsible to work closely with Committee’s and each Committee Chairperson.Assist with gathering quotes & proposals for projects for the community.Daily management of the office staff and/or other team members on-site.Supply ordering for Maintenance, Housekeeping, and the Office.Assist in posting all agenda to proper physical locations and to the website.Responsible for making sure Lynk and KWIC information is kept up to date.Responsible to make sure that Vendor Packets are processed for all Vendors.Monitoring of Vendor License and Insurance Expirations.Reservation & coordination of conference room events.Supervisory Responsibility
This position will be responsible in supervising team members and/or departments at the property. In addition;
Problem Solving/Analysis.
Leadership.
Teamwork Orientation.
Customer/Client Focus.
Time Management.
Communication Proficiency.
Technical Capacity
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Position Type
This is position is exempt (salaried) and full-time. Days and hours of work will be determine based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand.
Travel
Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site.
Required Experience and Education
Prior experience in a related position; a minimum of 3-year experience.High School diploma required; college degree preferredWorking knowledge of computer and associated programs; MS Office Suite.Ability to multi-task, set, and manage priorities.Excellent communication and listening skills in order to interact with a diverse and multi culture population. Keyboarding ability with accuracy at 45-50 words per minute.Must function in team organized environment.Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Read LessThe Front Desk Manager provides a professional and competent image in order to provide Residents with friendly and outgoing customer service. As a key employee liaison between all guests of the community and the Residents, the Front Desk Manager must have experience in the hospitality industry, must demonstrate organizational skills, excellent interpersonal skills and strong communication as well as team leading skills. The Front Desk Manager is responsible for the daily operation of the Front of House operations to include the Front Desk, loading dock, package room and Roving Safety Agents.
As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting.
Job Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Assist management in hiring, training, scheduling, evaluating, counseling, coaching, and motivating employees.Acquires and maintains current knowledge client’s community documents, policies, and procedures.Ensures life safety systems are operational and functioning and/or takes corrective action to insure the safety of the building, it’s residents, their guest and all staff.Ensures resident guest and intrusion deterrent policies are effectively followed.Provides leadership and direction to effectively manage relationships with the other business groups of the building to ensure the highest level of resident service and achievement of company and property goals and objectives.Assist with budgeting and long term planning.Schedules staff to cover the needs of the building trying to avoid unnecessary overtime.Approves all departmental schedulesManages resident’s relationships to endure resident’s retention and a high level of customer service including timely and complete resolution of resident concerns, coordinating special services, and conducting formal and informal inspections.Ability to supervise and oversee project performed by shift supervisors. Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered. Responds to phone calls and correspondence in a timely, professional manner.Encourages staff to behave in a professional manner and comply with company’s safety standards. Ensure that all documents are updated and uploaded into the management support systems accurately and update accordingly. Ensure violations and work orders are processed regularly as required.Perform regular rounds of the property to insure the established safety procedures and rules are being followed by staff, residents, their guest and vendors (contractors).Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.Physical Demands of Role:
The position will be mostly indoor and will require standing and sitting throughout the day.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Required Experience and Skills:
High School Diploma requiredCollege Degree or Classes Preferred; AA or BA degree in Hospitality, Property Management, or other related degree program. Flexibility: This is a full-time position, exempt position. Days and hours will be determine at the property level to suit the business needs of the community. This schedule may change to accommodate the business needs of the property.Must possess strong managerial background. Must be proficient and working knowledge of Microsoft Office Applications.Minimum of one (1) year related experience and/or training in a management or supervisor level role.Bi-lingual; Spanish and English may be required at some properties.Employee reports directly to the Property Manager.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Read LessReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Responsible for all documentation of Association violations –inspections as necessary – understands regulations and rules as provided by Board and GMTrack violations for completion and documents compliance.Repeat inspections as necessary within time frame determined for violations compliance Primary contact for all non-compliance letters and follow-up to compliance or fine.Provide PM with all documentation requesting compliance and resolution - For Board to make determination of fine if necessaryUpdate any KWPM systems with violations documentation as directedThis position interacts as well attends the Violation Control Committee Meetings on the monthly basis.Responsible for all documentation of Association Architectural Control Committee (ACC) –inspections as necessary – understands regulations and rules as provided by Board and GMAssist Homeowner's with questions related to ACC ApplicationUpdated and maintain KWPM systems with applications and approvals as they relate to ACCPrimary contact for ACC related questionsThis position interacts with the ACC on the basis as created by such committee and ACC Board LiaisonWork Environment
The working environment will be mostly outdoors, with moderate noise level for Violations. The working environment will be mostly indoors with a mix or outdoors with relation to ACC job responsibilities. The position may require long periods of walking and/or sitting. Will be exposed to the outdoor climate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 25 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Position Type/Expected Hours of Work
This is a non-exempt position. Days and hours of work will be determine at property/location. This schedule may change to accommodate the business needs of the property.
Required Education and Experience
Prior experience in a related position.Preferred Education and Experience; a high school diploma or equivalent.Previous experience with computers and software used in an office environment.Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organizationAttention to detail and organizationAbility to work well with others
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
KW Property Management & Consulting is a drug-free workplace.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Read LessSummary/Objective
Employee is required for maintaining the clean and neat appearance of all assigned areas. In addition, the employee is responsible for reporting all problems to the supervisor, including problem items that may not be in the list of responsibilities. Team work is expected from every employee. This description and quantity of duties is subject to change at any time by the supervisor.
KWPM Culture
As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting.
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Clean hallways, lobbies, lounges, restrooms, corridors, elevators, stairways, common rooms (party room, children’s playroom, fitness center) and other work areas so that health standards are met.Clean rugs, carpets, upholstered furniture, and/or draperies, using vacuum cleaners and/or shampooers.Empty wastebaskets, empty and clean ashtrays, and transport other trash and waste to disposal areas.Carry toilet items, and cleaning supplies, using wheeled carts.Sweep, scrub, wax, and/or polish floors, using brooms, mops, and/or powered scrubbing and waxing machines.Dust and polish furniture and equipment.Keep storage areas and carts well-stocked, clean, and tidy.Remove debris from driveways, garages, and swimming pool areas.Wash windows, walls, ceilings, and woodwork, waxing and polishing as necessary.Report any and all maintenance items that include, but is not limited to, burned out lights, leaks, broken equipment to the Building Maintenance Department.Disinfect equipment and supplies, using germicides or steam-operated sterilizers.Dust window blinds.Observe all State, Federal and Company safety standards/precautions while performing task in order to maintain safe work environment.Observe precautions required to protect Residents, guests and property, and report damage, theft, and found articles to supervisors.Prepare rooms for meetings, and arrange decorations, and furniture for social or business functions.Observe all State, Federal and Company safety standards/precautions while performing task in order to maintain safe work environment.Properly utilize new equipment and follow safety procedures prior to using this equipment.Respond to emergency maintenance requests as required.Work Environment
The housekeeper performs their work in a residential environment. While primarily responsible for the cleaning of common
areas and waiting areas, they will need to have the ability to work around chemical cleaning solutions.
Position requires occasional exposure to the outdoor climate and weather conditions.
Physical Demands
Ability to stand for extended periods of time, walk and climb stairs, climb ladders, crawl in small and tight spaces;stoop and/or kneel; lift and/or move and/or carry up to 20 pounds in the work environment.Ability to push cleaning equipment up to 30 lbs. Ability to handle, finger, grasp and feel objects and equipment. Ability to reach with hands and arms.Ability to repeat various motions with the wrists, hands and fingers.Position Type/Expected Hours of Work
Non-exempt position (hourly) and the schedule will be determine at each property/location to suit the business needs of
the community. This schedule may change to accommodate the business needs of the property.
Required Education and Experience
Minimum 3 years experience working in the role of housekeeper, janitor, or porter for a residential building.At least one year experience in managing and supervising a housekeeping department.Knowledge of cleaning and sanitation products and how to properly use them.Ability to use standard cleaning equipment within a residential building; vacuum cleaner, floor polisher, cleaningcart, etc.Must have the ability to react and address all emergency situations in a timely manner.Effective written and verbal communication skills.Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time
with or without notice.
Read LessAs the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills.
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.Maintain, update, type, and coordinate account information in computer database.Research any owner discrepancies regarding payment to accounts.Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.Ensure that emails are responded to within 24 hours.Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.Reservation & coordination of conference room events.Special projects as instructed.Work Environment
This position will be located indoors and in an office setting.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Position Type/Expected Hours of Work
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property.
Required Education and Experience
Prior experience in a related position; a minimum of 1-year experience.Working knowledge of computer and associated programs; MS Office Suite.Ability to multi-task, set, and manage priorities.Excellent communication and listening skills in order to interact with a diverse and multi culture population.Keyboarding ability with accuracy at 45-50 words per minute.Must function in team organized environment.Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
