Job Summary:
Kovitz Shifrin Nesbit is growing! A leading and well-established law firm based in Illinois, is seeking a Client Representative for our Indianapolis, IN location. As a Client Representative, you'll be at the heart of our operations, working with homeowners, property managers, and attorneys to facilitate payments, manage collections, and ensure timely resolution of outstanding accounts. From preparing demand letters to managing cases, you’ll use your project management skills to juggle multiple priorities, deadlines, and deliverables while keeping our clients’ needs front and center. This position offers the chance to be at the heart of a thriving company and contribute to its continued success.
The starting hourly rate for this role is $27.47, contingent upon level of legal experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for eligible employees. The business hours for this non-exempt, in-office position are 8:30am to 4:30pm, Monday- Friday, and it follows a 35-hour workweek.
To be considered for this position, you MUST go to:
https://recruiting.paylocity.com/recruiting/jobs/Apply/2614117/Client-Representative---Law-Firm
Duties/Responsibilities:
· Prepare demand letters, notices, and documentation.
· Communicate with attorneys, homeowners, board members, property managers, and other parties.
· Respond and resolve requests/issues reported by clients and/or third parties.
· Provide customer service to clients and management companies.
· Docket appropriate dates and details with timely follow up.
· Maintain clear and organized notes detailing daily activity on accounts in firm database.
· Enter billing for services and expenses incurred.
· Process payments received from debtors and third parties.
· E-file court documents.
· Assist attorneys with preparing files for court hearings.
· Complete mail service for lawsuits.
· Other duties as assigned.
Qualifications & Required Skills:
Preferred:
· Project management skills.
· Post-secondary education.
· Intermediate experience with Microsoft Office (Outlook, Word, Excel).
· Experience with Adobe Acrobat.
Required:
· 2+ years of administrative office experience.
· Strong organizational skills, attention to detail, and accuracy.
· Excellent verbal, written, and interpersonal communication skills, with professional telephone etiquette.
· Team player who can work independently, prioritize, multi-task, and manage time effectively in a fast-paced environment.
· Ability to analyze basic legal documents and learn software of the firm.
· Ability to coordinate communication and workflows.
· Proactive problem-solver with strong analytical skills.
· Typing: 50+ WPM with 90%+ accuracy.
Employment Eligibility Disclaimer:
We participate in the federal E-Verify program to confirm the employment eligibility of all newly hired employees.
Growing organization with innovative processes and resources. Collaborative, team-oriented organization.
Company DescriptionGrowing organization with innovative processes and resources. Collaborative, team-oriented organization. Read LessJob Summary:
Kovitz Shifrin Nesbit is growing! A well-established and leading real estate tax firm focusing on the appeal of single-family homes and homeowner associations is seeking a full-time Tax Clerk for our Chicago, IL office. Must have strong organizational, interpersonal, and communication skills. Must be comfortable working independently yet be a team player. Must be able to efficiently manage multiple projects and exercise good judgment in dealing with highly confidential matters.
The starting hourly rate for this position is $30.22, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.
Business hours for this non-exempt position are 8:30am to 4:30pm, Monday through Friday. The position requires a minimum of 60-90 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule. The requirement will be discussed more during the interview process.
To be considered for this position, you MUST go to: https://recruiting.paylocity.com/recruiting/jobs/Apply/238033/Kovitz-Shifrin-Nesbit/Tax-Clerk
Duties/Responsibilities:
· Prepare and distribute tax appeal invoices and denial letters.
· Manage the Appeal.Tax website.
· Provide support to the Tax Department for assessment appeals.
· Review appeal documentation for accuracy.
· Scan and profile appeal documentation into the document management system (iManage).
· Obtain PIN numbers from the appropriate sources.
· Prepare, update, and maintain assigned tax databases.
· Organize and accurately input information into tax software and databases.
· Assist attorneys with large document production projects.
· Prepare Freedom of Information Act (FOIA) requests.
· Draft, transcribe, edit, and file Tax Department correspondence.
· Prepare invoice packages for clients.
· Perform other duties as assigned or required.
Qualifications:
· 2-4 years of law firm/legal experience, required.
· 1-3 years of administrative Real Estate Tax experience, preferred.
· Knowledge of Cook County Recorder of Deeds and the Cook County Assessor websites.
· General computer skills with experience using Microsoft Office Suite, Access, and Adobe Acrobat.
· iManage experience a plus!
· Ability to learn specialized software of the firm.
· Must be able to type >50 wpm with >90% accuracy.
· Strong organizational skills with an ability to multi-task
· Excels working in a team environment, with ability to work independently.
· Attention to detail.
Employment Eligibility Disclaimer:
We participate in the federal E-Verify program to confirm the employment eligibility of all newly hired employees.
Growing organization with innovative processes and resources. Collaborative, team-oriented organization.
Company DescriptionGrowing organization with innovative processes and resources. Collaborative, team-oriented organization. Read LessKovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of condominium and homeowner associations is seeking an experienced, full-time Legal Assistant, in our Lincolnshire, IL office. The Legal Assistant will be responsible for providing administrative support to the legal team. The ideal candidate has a strong work ethic, shows close attention to detail, exceptional problem-solving skills, and is comfortable working in a fast-paced environment.
The starting hourly rate for this non-exempt position is $29.67, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.
The schedule for this position is Monday through Friday, 9:00am to 5:00pm, and it follows a 35-hour workweek. The position requires a minimum of 60-90 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule. The schedule will be determined by the manager once training is completed. The requirement will be discussed more during the interview process.
To be considered for this position, you MUST apply at:
https://recruiting.paylocity.com/recruiting/jobs/Apply/237482/Kovitz-Shifrin-Nesbit/Legal-Assitant-Litigation
Duties/Responsibilities
· Draft engagement and introductory letters for new litigation matters.
· Coordinate the intake and setup of new litigation matters by reviewing Litigation Approval Forms for completeness, obtaining required documentation, and ensuring timely matter creation.
· Assign BOC/BCV Litigation Approvals to the appropriate attorney and monitor assignments for timely processing.
· Open and maintain litigation matters in Vision, ensuring all matter information, attorney assignments, and paralegal assignments are entered accurately.
· Maintain accurate matter information, electronic files, and physical files in accordance with department procedures.
· Schedule Zoom and other virtual meetings, reserve conference rooms, coordinate calendars, and manage related meeting logistics.
· Coordinate with attorneys, paralegals, clients, opposing counsel, courts, process servers, and other third parties as needed.
· Assist with the filing, service, routing, and distribution of pleadings, motions, notices, subpoenas, court correspondence, and other litigation-related documents.
· Process and distribute incoming mail, checks, and legal documents, and prepare outgoing mail and shipments, including USPS, FedEx, and other courier services.
· Assist with docketing and calendaring court dates, hearings, deadlines, and other important litigation events.
· Prepare, organize, and distribute materials for meetings, hearings, depositions, and other litigation proceedings.
· Provide administrative support to attorneys and paralegals on active litigation matters.
· Track checks and other payments received by the Litigation Department and ensure they are processed in accordance with department procedures.
· Perform other duties as assigned.
Qualifications
· Previous experience in a law firm or legal environment preferred.
· Experience supporting attorneys in a litigation practice preferred.
· Working knowledge of legal terminology, court procedures, and the litigation process preferred.
· Strong organizational, time management, and prioritization skills, with the ability to manage multiple assignments and meet deadlines in a fast-paced environment.
· Excellent attention to detail, accuracy, and proofreading skills.
· Strong written and verbal communication skills.
· Ability to maintain confidentiality and exercise discretion when handling sensitive information.
· Ability to work independently while collaborating effectively with attorneys, paralegals, and other team members.
· Proficiency in Microsoft Office Suite.
· Experience with legal software and case management systems, such as iManage, Juris Suite, Vision, LexisNexis, and PACER preferred.
Employment Eligibility Disclaimer:
We participate in the federal E-Verify program to confirm the employment eligibility of all newly hired employees.
Growing organization with innovative processes and resources. Collaborative, team-oriented organization.
Company DescriptionGrowing organization with innovative processes and resources. Collaborative, team-oriented organization. Read LessJob Summary:
Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an Associate Attorney with 0-2 years of experience, for our Boca Raton, FL office. This position is ideal for newly licensed attorneys seeking to begin their legal career in community association law. Our Associates have immediate and direct client contact, work on substantive matters, and contribute to the exceptional service our clients have come to expect.
The hours for this exempt position are 9:00am – 5:00pm, Monday through Friday, and it follows a 40-hour workweek. The role starts out as a full-time in office position, with the potential to transition to a hybrid schedule after 60-90 days. The starting salary for this role is $97,500, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.
To be considered for this position, you MUST apply at:
https://recruiting.paylocity.com/recruiting/jobs/Apply/2418549/Kovitz-Shifrin-Nesbit/Associate-Attorney---CondoHOA-Dept
Duties/Responsibilities:
· Provide legal representation to Condominium and Homeowner Associations on a wide range of governance, operational, and owner-related matters.
· Advise Boards of Directors on legal issues, governance, compliance, and interpretation of governing documents and applicable statutes.
· Conduct legal research and analyze governing documents, statutes, regulations, and case law.
· Draft, review, finalize, and record legal documents, including opinion letters, violation demand letters, governing document amendments, pleadings, motions, discovery, and other legal filings.
· Prepare statutory demand letters, foreclosure and covenant enforcement complaints, arbitration petitions, and related litigation documents for collection and enforcement matters.
· Attend Board meetings, court hearings, mediations, arbitrations, and other proceedings as needed to provide legal counsel and representation.
· Oversee paralegals responsible for collection and foreclosure matters to ensure timely compliance with statutory deadlines, court requirements, and firm procedures.
· Manage multiple matters simultaneously while providing responsive communication and timely follow-up to Partners and clients.
· Assist with legal matters related to KSN's Florida landlord representation, including drafting pleadings and appearing at court hearings, as needed.
· Maintain current knowledge of laws, regulations, and industry developments affecting Condominium and Homeowner Associations.
· Participate in Continuing Legal Education (CLE) programs and maintain all required attorney licensure and professional development requirements.
· Perform other duties as assigned.
Required Skills/Abilities:
· 0–2 years of legal experience preferred; recent law school graduates are welcome to apply.
· Active and valid Florida Bar license.
· Knowledge of, and experience with, the Florida Condominium Act and Florida Homeowners’ Association Act preferred.
· Excellent written and verbal communication skills.
· Strong research, analytical, and problem-solving abilities.
· Exceptional organizational skills with strong attention to detail.
· Commitment to producing high-quality work and providing excellent client service.
· Strong time management skills with a demonstrated ability to meet deadlines.
· Ability to prioritize and manage multiple tasks effectively, including delegating when appropriate.
· Ability to work effectively in a fast-paced and occasionally high-pressure environment.
· Collaborative team player who can also work independently and manage multiple priorities.
· Proficiency in Microsoft Office Suite.
Employment Eligibility Disclaimer:
We participate in the federal E-Verify program to confirm the employment eligibility of all newly hired employees.
Growing organization with innovative processes and resources. Collaborative, team-oriented organization.
Company DescriptionGrowing organization with innovative processes and resources. Collaborative, team-oriented organization. Read Less