Job DescriptionJob Description
Position OverviewThe Construction Office Administrator will provide administrative and financial support across multiple departments, including accounting, project management, and human resources. This position requires a highly organized individual who can multitask in a fast-paced environment and who understands the construction industry’s unique needs—especially around billing, compliance, and documentation.
Accounting & Billing Support:Process accounts payable and accounts receivable transactionsPrepare, track, and submit AIA billing, lien waivers, and insurance certificates.Reconcile invoices, purchase orders, and credit card statementsMaintain accurate records in accounting software and assist with monthly closeoutHR & Administrative Support:Assist with onboarding new employees and maintaining personnel filesManage time tracking, payroll support, and benefits coordinationMaintain office supply inventory and order materials as neededAnswer phones, coordinate mail and deliveries, and support project teams with document managementGeneral Office Management:Organize and maintain digital and physical filing systemsSchedule meetings, manage calendars, and assist with internal communicationsProvide support to project managers, estimators, and executives as neededRequirementsMinimum of 5 years’ experience in a construction office or similar administrative roleWorking knowledge of AIA billing, lien waivers, and construction compliance documentationFamiliarity with accounting software such as Sage Intacct, QuickBooks, or similar platformsProficient with Microsoft Office Suite (Word, Excel, Outlook)Strong communication and organizational skillsAble to prioritize tasks and work independently with minimal supervisionWhat We OfferCompetitive compensation based on experienceHealth, dental, and vision insurancePaid time off and holidaysOpportunities for growth within a fast-paced construction environmentLaid back working environment and flexible schedule
About Key Construction GroupKey Construction Group is a full-service general contracting and construction management firm serving Michigan and Ohio. We specialize in commercial, industrial, institutional, and multi-family construction projects. As our company continues to grow, we’re looking for a detail-oriented and proactive Office Administrator to join our team and support the daily operations of our office and field staff.
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