Position: Legal Executive Assistant (Global Law Firm)
Location: New York, NY (Hybrid WFH)
Company: Globally Recognized AM 100 Law Firm
Comp Package: Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Summary:
A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to a high-level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
Responsibilities for Legal Executive Assistant (Global Law Firm):
Develop project strategies to ensure efficient completion of tasksCoordinate complex travel requests including the procurement of visa-related materials and passport renewal applicationsConsult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed workCoordinate with other Firm offices, both domestic and internationalAssist with Department initiatives and special projectsAssist with preparing materials for presentations and conferencesEnter attorneys' time records and submit attorneys' expense reportsAssist with calendaring and scheduling requestsOrganize and facilitate conference and video callsPrepare engagement letters and new matter memos for new clients and mattersAssist with new-business conflicts processAssist in promoting business development, entering business activities and coordinating with Marketing departmentRequirements for Legal Executive Assistant (Global Law Firm):
Bachelor's Degree preferred5+ years of related administrative experience in a law or professional services firmUnderstanding or experience working with travel visa and immigration forms a plusProficiency with Microsoft Excel, Word, and PowerPointDemonstrates effective interpersonal and communication skills, both verbally and in writingAbility to work independentlyAbility to handle sensitive matters and maintain confidentiality Read LessPosition: Office Services Assistant (National Law Firm)
Location: Garden City, NY
Comp Package: Base $45K, Paid Overtime, Bonus; Full Benefits; 401K, etc.
Overview:
This is an excellent opportunity to launch your professional journey at a well-established national law firm. Ideal for candidates seeking a professional corporate environment, this role offers day-to-day visibility across departments and hands-on exposure to the operations of a high-performing legal organization. The Office Services Assistant plays a vital role in supporting the daily functions of the firm, while building valuable experience in corporate office services.
Responsibilities for Office Services Assistant:
Collect and deliver mail to and from the local U.S. Post Office as neededSort, distribute, and manage incoming and outgoing correspondenceDeliver mail, packages, facsimiles, and office supplies throughout the officeOperate standard office equipment including copiers, fax machines, postage machines, binding machines, and computersMaintain kitchen and pantry areas; Assist with food and beverage setup for internal meetingsSupport conference room upkeep and readinessPerform light facilities tasks, such as hanging artwork and assembling small furnitureRun external errands, including document and supply pickups and deliveriesProvide receptionist coverage as neededRequirements for Office Services Assistant:
Strong organizational skills with attention to detailFamiliarity with standard office and specialized equipmentBasic proficiency with Microsoft Office Suite (Word, Outlook)Professional demeanor and willingness to take initiativeRegular use of standard and specialized office equipmentAbility to move throughout the office and occasionally outside the building for errandsCapable of lifting and transporting materials Read LessPosition: Legal Executive Assistant (National Law Firm)
Firm: Prestigious National Law Firm
Location: Garden City, NY
Compensation Package: Base salary up to $90K, Paid Overtime, Annual Bonus, Comprehensive Benefits, 401(k), and more
Overview:
This is a unique and highly visible opportunity to provide executive-level legal and administrative support to the Trusts & Estates Department at a top-tier national law firm. The ideal candidate will bring a high degree of professionalism, discretion, and attention to detail in managing complex estate matters and supporting high-level departmental operations.
Responsibilities for Legal Executive Assistant:
Serve as a trusted right hand to the Department Chair, providing proactive, high-level administrative and legal assistance in a fast-paced and sophisticated legal environmentManage a complex and ever-changing calendar, coordinate high-level internal and client meetings, and ensure seamless communication across all partiesAssist with the preparation and timely filing of Federal and New York State estate tax returnsDraft, revise, and finalize estate planning documents such as wills, trusts, powers of attorney, and healthcare proxiesMaintain accurate and confidential records, time entries, and billing support for the ChairRequirements for Legal Executive Assistant:
Minimum 5+ years of experience in a law firm setting, with demonstrated experience supporting senior-level attorneysExceptional organizational and multitasking skills with the ability to anticipate needs and prioritize with minimal supervisionProficiency in Microsoft Office Suite (Word, Outlook, Excel); knowledge of legal billing/time entry systems is a plusStrong interpersonal skills and a refined client service orientationFamiliarity with New York probate procedures and estate administration; working knowledge of Medicaid applications is a plusPowered by JazzHR
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Read LessPosition: Legal Executive Assistant (National Law Firm)
Firm: Prestigious National Law Firm
Location: Garden City, NY
Compensation Package: Base salary up to $90K, Paid Overtime, Annual Bonus, Comprehensive Benefits, 401(k), and more
Overview:
This is a unique and highly visible opportunity to provide executive-level legal and administrative support to the Trusts & Estates Department at a top-tier national law firm. The ideal candidate will bring a high degree of professionalism, discretion, and attention to detail in managing complex estate matters and supporting high-level departmental operations.
Responsibilities for Legal Executive Assistant:
Serve as a trusted right hand to the Department Chair, providing proactive, high-level administrative and legal assistance in a fast-paced and sophisticated legal environmentManage a complex and ever-changing calendar, coordinate high-level internal and client meetings, and ensure seamless communication across all partiesAssist with the preparation and timely filing of Federal and New York State estate tax returnsDraft, revise, and finalize estate planning documents such as wills, trusts, powers of attorney, and healthcare proxiesMaintain accurate and confidential records, time entries, and billing support for the ChairRequirements for Legal Executive Assistant:
Minimum 5+ years of experience in a law firm setting, with demonstrated experience supporting senior-level attorneysExceptional organizational and multitasking skills with the ability to anticipate needs and prioritize with minimal supervisionProficiency in Microsoft Office Suite (Word, Outlook, Excel); knowledge of legal billing/time entry systems is a plusStrong interpersonal skills and a refined client service orientationFamiliarity with New York probate procedures and estate administration; working knowledge of Medicaid applications is a plusPowered by JazzHR
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Read LessPosition: Legal Executive Assistant (T&E Department)
Location: Mineola, NY
Compensation Package: Base salary up to $85K, Paid Overtime, Annual Bonus, Comprehensive Benefits, 401(k), and more
Firm: Prestigious National Law Firm
Overview:
This is a unique and highly visible opportunity to provide executive-level legal and administrative support the Trusts & Estates Department at a top-tier national law firm. The ideal candidate will bring a high degree of professionalism, discretion, and attention to detail in managing complex estate matters and supporting high-level departmental operations.
Responsibilities for Legal Executive Assistant (T&E Department):
Serve as a trusted right hand to the Department Chair, providing proactive, high-level administrative and legal assistance in a fast-paced and sophisticated legal environmentManage a complex and ever-changing calendar, coordinate high-level internal and client meetings, and ensure seamless communication across all partiesPrepare and file court documents for probate and estate proceedings, including fiduciary appointments, disclaimers, resignations, inventories, and estate claimsAssist with the preparation and timely filing of Federal and New York State estate tax returnsDraft, revise, and finalize estate planning documents such as wills, trusts, powers of attorney, and healthcare proxiesPrepare and manage beneficiary designation forms, and assist with the administration and transfer of assets across estate and trust accountsMaintain accurate and confidential records, time entries, and billing support for the ChairRequirements for Legal Executive Assistant (T&E Department):
Minimum 5+ years of Trusts & Estates experience in a law firm setting, with demonstrated experience supporting senior-level attorneysExceptional organizational and multitasking skills with the ability to anticipate needs and prioritize with minimal supervisionProficiency in Microsoft Office Suite (Word, Outlook, Excel); knowledge of legal billing/time entry systems is a plusStrong interpersonal skills and a refined client service orientationFamiliarity with New York probate procedures and estate administration; working knowledge of Medicaid applications is a plusPowered by JazzHR
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Read LessPosition: Legal Executive Assistant (Global Law Firm)
Location: New York, NY (Hybrid WFH)
Company: Globally Recognized AM 100 Law Firm
Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Summary:
A U.S. based Law Firm is actively seeking an Executive Assistant/Coordinator. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
Responsibilities for Legal Executive Assistant:
Develop project strategies to ensure efficient completion of tasksCoordinate complex travel requests including the procurement of visa-related materials and passport renewal applicationsConsult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed workCoordinate with other Firm offices, both domestic and internationalAssist with Department initiatives and special projectsAssist with preparing materials for presentations and conferencesEnter attorneys' time records and submit attorneys' expense reportsAssist with calendaring and scheduling requestsOrganize and facilitate conference and video callsPrepare engagement letters and new matter memos for new clients and mattersAssist with new-business conflicts processAssist in promoting business development, entering business activities and coordinating with Marketing departmentRequirements for Legal Executive Assistant:
Bachelor's Degree preferred5+ years of related administrative experience in a law or professional services firmUnderstanding or experience working with travel visa and immigration forms a plusProficiency with Microsoft Excel, Word, and PowerPointDemonstrates effective interpersonal and communication skills, both verbally and in writingAbility to work independentlyAbility to handle sensitive matters and maintain confidentialityPowered by JazzHR
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Read Less