Job DescriptionJob DescriptionSalary: 40,000 - 55,000
JOB DETAILS & DESCRIPTION
As the Program and Event Coordinator, you will be responsible for planning, coordinating, and executing public-facing programs and events that serve individuals with disabilities and the partner organizations that support them. Your role is essential in ensuring these initiatives run smoothly, creating meaningful experiences for participants while strengthening community engagement.
You excel in organization, time management, and logistics, ensuring every detail of an event or program is thoughtfully planned and executed. You are a natural relationship builder, able to collaborate with partner organizations, volunteers, and stakeholders to maximize program impact. Your ability to juggle multiple tasks, adapt to challenges, and think creatively will help bring Jonathans Landing Foundations mission to life.
This job description is intended to evolve as the organization grows and as our needs change. Jonathans Landing fosters a flat hierarchy and a true team-service mentality, with team members providing assistance to one another and sharing or temporarily transitioning responsibilities as needed to ensure that the organizations expectations, goals, values, and mission are met or exceeded and that all team members are able to succeed.
JOB RESPONSIBILITIES AND REQUIREMENTS:
Program Coordination
Oversee all public-facing programs for individuals with disabilities and partner organizations, ensuring that programs align with the foundations mission, goals, and community needs.
Act as the primary liaison between Jonathans Landing Foundation and partner organizations, ensuring smooth communication and program success.
Track program impact, gather feedback, and report on effectiveness.
Facilitate communication and collaboration among project team members, ensuring alignment and clarity on project goals and objectives.
Manage project timelines and task tracking to highlight dependencies and risks, driving clarity around timeline, tasks, and delivery.
Event Coordination
Plan and execute community events, workshops, and activities for program participants.
Coordinate and manage logistics for program events, workshops, and activities (venue, catering, registration, accessibility accommodations, and more).
Coordinate with vendors, speakers, and volunteers to ensure seamless event execution.
Develop event materials, schedules, and communications.
Volunteer Management
Develop volunteer schedules and assignments and ensure adequate coverage for all events and programs.
Provide ongoing support, guidance, and recognition to volunteers, fostering a positive and engaging volunteer experience.
Maintain volunteer database, track volunteer hours, and provide regular reports to management.
Develop volunteer schedules, assignments, and ensure adequate coverage for all events and programs.
Serve as primary contact for volunteers.
INTERPERSONAL OBJECTIVES:
Establish good working relationships with co-workers and team members that respect everyones right to their physical and emotional needs, as well as working to meet each others learning needs.
Receive constructive feedback with diplomacy, proactively address concerns or interpersonal issues with colleagues (and with leadership as needed), actively listen to colleagues, and ask questions to seek understanding to allay assumptions.
Have a thorough understanding of all aspects of projects assigned to you and a willingness to ask questions when you need additional clarification and understanding. Saying, I dont know, is critical for teamsalong with the willingness to learn new skills.
Maintain a positive and constructive demeanor and willingness to grow as an individual, both in job skills and interpersonal skills.
Maintain a high level of organization, staying in command of all deadlines while also having a willingness to be held accountable as a team when we dont hit our deadlines.
Assist team members when they need help, whenever possibleone team, one dream.
Work independently without a need for significant oversight and stay focused under pressure. When deadlines or tasks pile up, reaching out for support before hitting burnout is vital.
Tackle problems and take independent action, seek out new responsibilities, act on opportunities, generate new ideas, and practice self-development..
Welcome newcomers with a willingness to onboard teammates, and promote a collegial atmosphere.
And most importantly, have a true desire to work with an incredible team to change the world. Our mission is bigger than any one of us, but it needs every single one of us.
QUALIFICATIONS
Experience working with individuals with disabilities, preferably in a nonprofit or community-based organization.
2+ years of demonstrated experience in program coordination and/or event planning, including logistics, scheduling, and execution.
Proficiency in event management tools (e.g., Eventbrite, Google Suite, Microsoft Suite or similar platforms), as well as demonstrated ability to create agendas, handouts, program overviews, or similar materials.
Ability to work evenings and weekends as needed for events and programs.
