We are seeking an Assistant Administrator who will provide leadership and manage administrative, financial and operational activities of a large academic department. The position reports directly to the Chief Administrative Officer. The Assistant Administrator will focus on financial management, strategic projects and initiatives, human resources, and faculty and Advanced Practice Provider (APP) leadership. The Assistant Administrator's main area of focus is revenue optimization, professional fee billing, and compliance across multiple hospital sites.
The Assistant Administrator provides leadership and manages administrative, financial and operational activities of a large academic or research department and reports directly to an Administrator. The Assistant Administrator will focus on assigned areas of responsibility which may include financial management, strategic projects and initiatives, research and/or academic administration, human resources, staff leadership, and facilities/space planning. The Assistant Administrator supports the implementation of the department's programs and objectives.
Specific Duties & Responsibilities
Financial Management
* Participate in annual budget planning and preparation, projections, and reporting.
* Provide financial analysis and program planning support.
* Advise on resource needs and financial risks facing the department.
* Oversee fiscal management for sponsored research funding and other accounts: e.g. general funds, gifts, endowments, student scholarships and petty cash funds.
* Provide complex financial and other reports.
* Oversee financial analysis processes, analyze business critical systems, and proactively resolve issues.
* Ensure compliance with accounting policies and procedures and ensure that grants and contracts are administered appropriately.
* Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
* Prepare electronic budgets and expenditure transfers.
Operations Management
* Collaborate with faculty and administrative leaders to ensure efficient operations.
* Develop systems for administrative workflow in accordance with departmental goals.
* Provide management support to the Administrator to ensure efficient and effective administration of the department.
* Supervise and/or indirectly manage financial and administrative staff.
* Oversee the use of resources in accordance with plans and budgets.
* Recommend corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
* Develop standards of performance for activities, monitor performance, and implement corrective actions as necessary.
* Develop and promote policies and procedures to improve the operations of the department.
* Assure compliance with all University and funding agency regulations.
Program/Project Planning & Development
* Participate in departmental strategic planning and goal setting for growth and viability
* Collaborate with Administrator on long-term planning and analysis and resolution of short-term issues.
* Develop and implement operational plans to ensure program performance.
* Identify opportunities for continuous improvement in support of internal controls and financial reporting processes.
Human Resources
* Work closely with department, divisional, JHU Human Resources staff and Administrator on routine and non-routine HR issues.
* Assist as needed with faculty and staff recruitment, appointments, faculty salary packages, retention, and job actions.
* Other duties as assigned.
In addition to the duties described above
Professional Fee Compliance and Revenue Integrity Leadership
* Serve as the accountable leader for professional fee compliance and revenue integrity across all Emergency Medicine sites, acting as the primary liaison with SOM Compliance and Professional Fee Billing.
* Oversee compliance audits, policy and SOP maintenance, delegated credentialing (as applicable), critical care billing initiatives, and coordination of internal and external audit activities.
Professional Fee Revenue Optimization and Billing Oversight
* Provide oversight of professional fee billing operations to ensure accurate charge capture, coding, and billing workflows aligned with institutional and payer requirements.
* Analyze revenue cycle performance metrics to identify opportunities for compliant revenue enhancement and lead initiatives that optimize professional fee performance.
Provider Documentation and Coding Excellence
* Drive high-quality, compliant provider documentation and coding practices through regular chart review, performance benchmarking, and collaboration with medical directors.
* Ensure accurate documentation of medical necessity and services rendered to support appropriate reimbursement and reduce revenue leakage.
Provider Education and Performance Development
* Lead comprehensive provider education programs focused on documentation best practices, coding standards, productivity expectations, and revenue cycle fundamentals.
* Deliver ongoing training, targeted feedback, and one-on-one coaching to physicians and APPs to reinforce consistent, high-performing documentation behaviors.
Vendor Partnership and Cross-Functional Collaboration
* Maintain strong collaborative relationships with third-party billing and coding partners,
* SOM Compliance, and departmental leadership to align workflows, monitor performance, implement best practices, and support continuous improvement in professional fee revenue and compliance.
Minimum Qualifications
* Bachelor's Degree in finance, accounting, business, or related field.
* Six years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of an academic, clinical and/or research department/center/unit including prior financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources).
* Supervisory experience.
* Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
* Master's Degree in a related field.
* Experience working directly with physicians
* Experience working on professional fee revenue matters, professional fee billing, provider documentation, and provider documentation compliance
Technical Skills & Expected Level of Proficiency
* Financial Administration - Advanced
* Financial Documentation and Reporting - Advanced
* Human Resources Management - Advanced
* Operational Oversight - Advanced
* Oral and Written Communications - Advanced
* Project Management - Advanced
* Strategic Planning - Advanced
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Assistant Administrator
Job Posting Title (Working Title): Assistant Administrator (Emergency Medicine)
Role/Level/Range: ATP/04/PF
Starting Salary Range: $85,500 - $149,800 Annually ($130,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8am - 4:30pm
FLSA Status: Exempt
Location: Hybrid/Mount Washington Campus
Department name: SOM Em Med General Administration
Personnel area: School of Medicine
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