About the Role:
The Bookkeeper/Account Manager plays a crucial role in maintaining the financial health of a growing family owned organization. This position is responsible for managing day-to-day financial transactions, including accounts payable and receivable, support month and year end close activities and manage cash operations and bank reconciliations. Additional responsibilities include scanning postage deposits, performing postage/production and accounting analysis. Additionally, you will oversee profitability and receivables reporting, ensuring prompt collection of receivables, and manage shops inventory and administrative supplies. Your role will extend to vendor and contract worker management, file management and serving as primary contact for assigned customers, ensuring a positive and productive experience with every job
Qualifications:
Associate or bachelor's degree in accounting required or equivalent related work experienceProven experience as a bookkeeper or in a similar accounting role.Strong knowledge of accounting principles and practices.Proficiency in accounting software (QuickBooks) and Microsoft Excel.Excellent attention to detail and organizational skills.Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customersExperience with financial reporting.Analytical ability to research problem issues related to accounting transactionsMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary service to employees and customers.Ability to work independent and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.Responsibilities:
Perform all Accounts Payable functions in QuickbooksMaintain accurate financial records.Regularly interact with and support Month and Year End close activities and reporting Conduct regular bank reconciliations and manage cash flow.Prepare deposits and accurately post paymentsServe as Postage/Production Analyst and Accounting Analyst.Review profitability and receivable reports, ensuring prompt collection of receivables.Manage shop inventory and administrative suppliesOversee vendor and outside contract workers, including purchase order creation and oversight.Manage file systemsServe as primary contact for assigned customers, ensuring a positive and productive experience with very jobPerform estimating and related pricing for each job, converting estimates into ordersRequest postage in advance from customersOutsource to subcontractors and perform materials purchasing as required to fulfill customer projectsCompleter purchase orders for billing purposesCoordinate with Production Manager to set job schedules and ensure agreement on all due dates.Print error-free relevant work orders for processing on the shop floor.Obtain sign-offs on proofs from customers and provide updates on progress through production stages until the final product is mailed or shippedSuccessfully lead and resolve issuesServe as an internal liaison for approving job output at all stages in the production process,Perform quality checks throughout all work areas.Ensure complete and secure control over all customer records and company files, adhering to HIPAA and SOC ll type audit requirementsAssume a leading role n improving account profitabilitySkills:
The required skills in accounting principles and software proficiency are essential for accurately managing financial records and ensuring compliance with regulations. Attention to detail is critical in this role, as it directly impacts the accuracy of financial reporting and decision-making. Strong organizational skills will help the candidate manage multiple tasks efficiently, from processing invoices to preparing financial statements. Preferred skills, such as financial analysis, will enable the candidate to provide deeper insights into the organization's financial health, supporting strategic planning. Overall, a combination of these skills will empower the Bookkeeper/Account Manager to contribute significantly to the financial success of the organization.
Read LessJob Description (last rev. 11/2021)
Job Title: Account Manager
Work Location: 672 Crescent St. Brockton, MA
Division/Department: Account Management
Reports to: Executive Vice President
Full-time 40.0 hours
Exempt
Essential Duties and Responsibilities:
Serve as primary contact for assigned customers, providing a positive, productive JLS experience with every job. Understand sales estimates and related pricing for each job. Convert estimates into (or create new) orders in the Midnight order entry system. Create occasional estimates where no salespeople are assigned utilizing Midnight’s estimating process and accompanying services wizards.Request postage in advance from customers.Work with the Production Manager as needed to involve third party subcontractors and/or perform materials purchasing as required to fulfill customer projects. Complete purchase orders in Midnight for billing purposes.Coordinate all pick-ups of client materials, agree with client on dates data is required to maintain production schedules, arrival of artwork and other elements of the job. Successfully lead and resolve issues.Coordinate with the Production Manager in setting all job schedules to ensure agreement on all due dates. Print error-free relevant work orders without errors for processing on the Shop floor. Obtain signoffs on proofs from customers and provide updates on progress through production stages to when the final product is mailed or shipped.Serve as internal liaison for approving job output at all stages in the production process.Perform quality checks through all work areas as requiredUpon job completion act accordingly in either returning, warehousing, or destroying any excess materialsCreate draft customer invoices and associated backup for Accounting according to the completed specifications of each job’s estimates - clarify inconsistencies in the production process with Sales where required.Provide complete and secure control over all customer records and company files as necessaryMaintain compliance with all company policies and procedures, in particular the complete and secure control over all customer records and company files as necessary for HIPAA and SOC II Type 2 audit purposes. Attend all meetings relating to company and the position; support team mates as needed for philanthropic activities, vacation backup etc.Perform other duties as assigned by supervisor.Education and/or Work Experience Requirements:
Bachelor’s or Associates Degree required or equivalent related work experiencePrint and Mail Industry experience helpful but not necessaryExcellent verbal and written communication skills to use with internal and external customers at all levelsComputer proficiency (MS Office – Word, Excel and Outlook), will also use Midnight and other in-house applicationsMust be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary service to employees and customersAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practicesPhysical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, and other federal, state, & local standardsMust be able to lift and carry up to 50 lbsMust be able to talk, listen and speak clearly on telephone and in personWork at home arrangements on a partial week basis optional for this position.
Employee Name __________________________Employee signature: ___________________________ Date:_____
Read LessEssential Duties and Responsibilities:
Supervise and coordinate activities within the shipping/receiving/warehouse areas of all incoming and outgoing shipments Performs UPS, FedEx and other courier services as requiredReviewing work orders / Production Control sheets for accuracyOperate proficiently in bindery, i.e. Cutting, folding, stitching, padding, and other bindery related tasks Conducting window checks to ensure proper placement of the address blockHelping with finishing and packing as necessaryProducing work efficiently and safelyMaintaining the work area in clean and organized fashionContinuously develop knowledge and skills as needed as the business changesEnsure safety of material storage on the floor and in the warehouses to full compliance with applicable lawOperates forklifts and other material handling equipment as neededWorks closely with material handlers to ensure accuracy of inventory and provides backup support to the QC/Receiving manager as needed. Oversees incoming and outgoing shipping activities to ensure accuracy, completeness, and condition of shipments As a backup driver, ensure that all pickups are accomplished in the appropriate timeframe as scheduled by the Production ManagerInspects loading operations to ensure compliance with shipping specificationsOperate a high-speed mailing machine processing customers’ daily letters and flatsShould be knowledgeable in US Postal Rates and Mail ClassificationsNecessary to balance postage accounts funds to settle dailyMinor workstation housekeeping duties Clear communications with internal teamsHandling multiple and changing prioritiesMeeting deadlines in a fast-paced environmentPerform duties as assigned by supervisorMaintain compliance with all company policies and proceduresEducation and/or Work Experience Requirements:
College/High School or equivalent5+ years of experience in digital printing profession or mailing industry helpfulSelf-motivated with the ability to work independently, resourcefully with minimal oversight.Demonstrated experience in developing strong working relationships with internal customers. Excellent verbal and written communication skills to use with internal and external customers at all levelsComputer proficiency (MS Office – Word, Excel and Outlook), will also use Midnight and other in-house applicationsMust be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary service to employees and customersAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
Physical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, and other federal, state, & local standardsMust be able to lift and carry up to 50 lbs.Must be able to talk, listen and speak clearly on telephone and in person Read LessJob Title: Bindery Specialist
Work Location: 672 Crescent St. Brockton, MA 02302
Division/Department: Mailing Services
Reports to: Production Manager
Full-time 40.0 hours
Exempt
JLS Mailing Services has over 10 decades of experience in the printing and mailing services business. We provide a comprehensive suite of services to some of the most prestigious companies in the Northeast- from data processing and the development of both digital and paper mail communications right through to the resulting delivery process to the end user/ via sophisticated postal automation equipment. Our reputation is built on our commitment to providing outstanding quality and service to our clients.
Role Description
This is a full-time on-site role for a Bindery Specialist located in Brockton, MA. The Bindery Specialist is responsible for most major cutting, folding, drilling and shrink-wrapping functions in JLS’ in-house print and mail shop. Candidates are responsible for reviewing and preparing jobs to the specifications within the department’s job orders. Efficiency, safety and accuracy in completing these orders is essential, which may include conducting checks on the materials produced and other requirements. The ideal candidates are able to cross-trained on other equipment to continue their development and to support other departments as needed. Lastly, maintenance of the work area for cleanliness and organization is a requirement.Job Skills, Education and/or Work Experience
High School or equivalent; college a plus5+ years of experience in digital printing profession or mailing industry helpfulAdditional experience with the following or similar equipment desired:MBO Folders and attachmentsChallenge CutterChallenge 3-Hole DrillBesler Shrinkwrap Excellent verbal and written communication skills to use with internal staff members at all levelsComputer proficiency (MS Office – Word, Excel and Outlook) - this position uses software for order processing Must maintain regular, punctual attendance consistent with the ADA and other federal, state and local standardsMust be able to work independently, sometimes under pressure and meet deadlines while maintaining a positive attitude and providing exemplary serviceMust be able to lift and carry up to 50 lbs and speak and listen clearly on the telephone and in person.Print Employee Name:
Employee signature: Date:
Read LessNew Hampshire Print & Mail, a family-owned Print and Mail Shop, is seeking a Senior Account Manager to join our team. As a key part of our growing organization, you will have the opportunity to expand your career as we continually invest in new systems, machinery, and our staff.
The ideal candidate must have previous experience in account management, excellent interpersonal skills, and a commitment to collaborate in a team-based work environment. As a Senior Account Manager, you will be responsible for serving as the primary contact for assigned customers, providing them with a positive and productive experience with every job.
Responsibilities:
• Serve as the primary contact for assigned customers, providing a positive and productive experience with every job
• Convert sales estimates into orders, and create new estimates where necessary
• Coordinate pick-ups of client materials and agree with the client on delivery dates to maintain production schedules
• Work with the Production Manager as needed to involve third-party subcontractors and perform materials purchasing to fulfill customer projects
• Coordinate with the Production Manager in setting all job schedules to ensure agreement on all due dates
• Print error-free work orders for processing on the shop floor and obtain signoffs on proofs from customers
• Lead and resolve issues that arise, and perform quality checks through all work areas
• Serve as internal liaison for approving job output at all stages in the production process
• Create draft customer invoices and associated backup for Accounting according to the completed specifications of each job’s estimates
• Provide complete and secure control over all customer records and company files as necessary
• Maintain compliance with all company policies and procedures, in particular, HIPAA and SOC II Type 2 audit purposes
• Attend all meetings relating to the company and the position, and support teammates as needed
• Serve in a mentoring role for training of new hires
• Perform the sales role in negotiating and pricing to conclude an estimate accepted by the customer for new business relationships without assigned sales staff.
• Work with the Leadership Team on identifying areas for process improvement and the documentation and implementation of Standard Operating Procedures (SOPs)
• Complete advanced training for industry certification as appropriate (i.e., Mail Design Professional/MDP)
• Assume a leading role in account profitability and ways to improve it
• Learn a production skill in case of emergency
• Perform other duties as assigned by the supervisor
Requirements:
Bachelor's or Associate's degree or equivalent related work experienceStrong experience in account management, with at least 5-7 years of relevant work experience with progressive responsibility helpfulDetail-oriented and analytical thinkingStrong problem-solving abilityExcellent customer service aptitude in difficult customer circumstancesProficient in Microsoft office products and Adobe creative suitesExcellent listening and verbal communication skills Read LessEssential Duties and Responsibilities:
Supervise and coordinate activities within the shipping/receiving/warehouse areas of all incoming and outgoing shipmentsResponsible for inventory cycle counts, including maintaining an accurate inventory of JLS and client materialsMove material to and from JLS within various locations – warehouses and workstations, loading dock etcResponsible for the supervision and training of employees on materials handling as needed on such items as inventory receiving and storage, software, warehouse procedures and the loading/unloading of trucksStudies shipping notices bills of lading, order invoices and other records to determine shipping priorities, work assignments and shipping methods required to meeting shipping/receiving schedulesUses JLS automated inventory systems to record and update existing client inventoryInspects loading operations to ensure compliance with shipping specificationsOversees incoming and outgoing shipping activities to ensure accuracy, completeness and condition of shipmentsInspects material handling equipment for defects and notifies maintenance personnel of any concernsPerforms UPS, Fedex and other courier services as requiredOperates forklifts and other material handling equipment as neededWorks closely with material handlers to ensure accuracy of inventory and provides backup support to the QC/Receiving manager as needed. If problems occur, alert the JLS Transportation and/or Operations Managers to help resolve. Ensure safety of material storage on the floor and in the warehouses to full compliance with applicable lawContinuously develop knowledge and skills as needed as the business changesPerform other duties as required by the Operations or Transportation Managers from time to timeEducation and/or Work Experience Requirements:
High school diploma required or equivalent related work experienceMust be able to operate material handling equipment such as pallet jacks, electric trucks and forkliftsExcellent verbal and written communication skills, including ability to effectively communicate with internal and external customersComputer proficiency preferred for the use of tablets, order management software and emailMust have the ability to do simple mathematical calculations to ensure accuracy of countsMust conduct themselves in a business-like manner at all times as they represent JLS to our customersMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary service to employees and customersAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practicesPhysical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, and other federal, state and local standardsMust be able to lift and carry up to 70 lbsMust be able to communicate clearly on telephone and in personJob Title: Driver
Work Location: 672 Crescent St. Brockton, MA
Division/Department: Transportation and Logistics
Reports to: Transportation Manager/QC Specialist
Full-time 40.0 hours
Non Exempt
Essential Duties and Responsibilities:
Move material to and from JLS at various locationsEnsure that all pickups are accomplished in the appropriate timeframe as scheduled by the Transportation ManagerEnsure that transmittal slips are properly completed and accompanying all mail types and containers in each pickupIf problems occur, alert the client and JLS Transportation Manager to help resolve. The client will either correct the problem or instruct JLS to correct the problem at the facility.Maintain the drivers log for record keeping purposes and present the log to the Transportation Manager daily or weekly as instructed.Operate the assigned truck in a safe and responsible manner, obeying all rules of the road. Note: any traffic violations are the responsibility of the driver and not that of JLS. All accidents and incidences must be reported immediately to the Transportation Manager, followed by written incidence reports.The driver is also responsible for daily inspection of the assigned vehicles for safety purposes; all defects must be reported immediately to the Transportation Manager or supervisor on duty.The driver also must maintain a neat and clean vehicle, including the weekly washing of the vehicle. The driver must position blocks, ties, and ropes to secure cargo at all times. Continuously develop knowledge and skills as needed as the business changesPerform other duties as required by the Transportation Manager from time to time
Education and/or Work Experience Requirements:
High school diploma required or equivalent related work experienceMust have a valid Massachusetts driver’s license. Must maintain a good driving recordMust be able to operate material handling equipment such as pallet jacks, electric trucks and forkliftsExcellent verbal and written communication skills, including ability to effectively communicate with internal and external customersComputer proficiency preferred for the use of tablets, order management software and emailMust have the ability to do simple mathematical calculations to ensure accuracy of countsMust conduct themselves in a business-like manner at all times as they represent JLS to our customersMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary service to employees and customersAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
Physical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, and other federal, state and local standardsMust be able to lift and carry up to 70 lbsMust be able to communicate clearly on telephone and in person(last rev. 9/2020)
Job title: Pre-Sort Machine Sweeper – 3:00pm – 8:00pm
Work Location: 672 Crescent St. Brockton, MA
Division/Department: Pre-Sort Area – Letters or Flats
Reports to: Production Manager
Part-time – 25 hours
Nonexempt
Essential Duties and Responsibilities:
Support a high-speed mailing machine processing customers’ daily letters and flatsThe sweeper works at the complete direction of the machine operator completely focusing on being alert for anything that would slow or interrupt machine production.Be responsible for one side of the machine’s output, clearing jams and loading postal mail containersNotify the machine operator immediately if there is any problem or fault that you see or suspect to be causing a problem with throughput, coding, or marking, of mail.“Sweep” machine bins paying close attention to proper facing and clear addressing and Imb code printing; be familiar with USPS templates which set requirements for processing successfullyApex mail is swept from the bins and placed directly above or below in the proper zip coded traysThe PTI trays are marked and color-coded directly across from the machine output trays. Watch and check all sorted mail for proper coding, fan mail to look for “stick mail” which causes unmarked mail. Prepare full mail trays with sleeves and tray tags, replace work out tag holders, remove old tags, load full trays to conveyor system.Empty “reject mail” bin frequentlyAssist primary operator when requested by helping to load input conveyor deck by properly facing mail to assure continuous throughput Minor work station housekeeping dutiesKeep walkways clear and free of debris or any slip or trip hazardsPerform related duties as assigned by supervisorUtilize company software as required to perform the jobMaintain compliance with all company policies and proceduresEducation and/or Work Experience Requirements:
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customersMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary teamworkAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practicesShows initiative to learn additional duties; willing to expand value to the companyWorking towards high school diploma, GED, or Trade SchoolPhysical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the FMLA and other federal, state and local standardsMust be able to lift and carry up to 50 lbsMust be able to stand for long periods of timeMust be able to talk, listen and speak clearly on telephone and in person
Job title: Mailing Machine Operator – Any Shift
Work Location: 672 Crescent St. Brockton, MA
Division/Department: Production
Reports to: Production Manager
n Full-time 37.5 hours
o Part-time
o Exempt
n Nonexempt
Essential Duties and Responsibilities:
Operate various High Speed Mailing Machine Processing Customers’ Daily MailFamiliarity with either Pitney Bowes of Neopost technologiesShould be knowledgeable in US Postal Rates and Mail ClassificationsPrefer experience with chargeback systems for departmentalized accountingNecessary to balance postage accounts funds to settle dailyMinor work station housekeeping dutiesPerform related duties as assigned by supervisorMaintain compliance with all company policies and proceduresEducation and/or Work Experience Requirements:
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customersMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer serviceAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practicesShows initiative to learn additional duties; willing to expand value to the companyHigh school diploma, GED required or Trade SchoolAssociate degree preferred
Physical Requirements:
:
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standardsMust be able to lift and carry up to 50 lbsMust be able to talk, listen and speak clearly on telephone and in personPrint Employee Name:
Read Less