COMPANY DESCRIPTION:
JLN Contracting is growing and is seeking an Office Administrator in our Cromwell, CT Corporate office to join our highly-experienced team servicing our Connecticut and New Hampshire locations. We are a dynamic and growing Commercial General Contracting firm that provides pre-construction and construction services to the Industrial, Commercial, Financial, Medical, Retail and Automotive market sectors throughout the Northeast. At JLN Contracting we place the utmost importance upon proactive and effective communication, attention to detail and prompt follow-through to ensure quality control and compliance with JLN Contracting standards. The successful candidate will be an integral part of daily operations in a fast-paced office environment.
POSITION DESCRIPTION:
The primary role of an Office Administrator is to be the lead role in processing all project related documents, including subcontracts & exhibits, purchase orders, change orders, vendor insurance certificates, W-9 forms, vendor information forms, and other various documents. This position requires continual interactions with the project and accounting team members.
In this role you will be an essential member of the core team helping to grow our business with high energy and talent to elevate and lead our construction business. The ideal candidate is looking to join a team, is up for a challenge, wants an opportunity to grow, values longevity, is committed to professional development, individual growth and is willing to take on new challenges.
POSITION DUTIES:
Generate & send subcontracts, purchase orders, change orders, W-9, insurance requests, vendor information requests, and exhibitsReceive, review, distribute, and track subcontracts, purchase orders, change ordersReceive, review, and track W-9 forms, vendor information forms, and all exhibitsReceive, review, scan, file and track all owner and subcontractor insurance certificatesPeriodic internal auditing of project documentsAccurate recordkeeping and adhering to internal controls and proceduresFiling and archiving project related recordsSupport project and accounting team members and support with basic office dutiesQUALIFICATIONS:
Commercial construction office experience preferred but not requiredMust possess strong written and oral communication skillsMust have the ability to follow instructions and adhere to company proceduresShould be a self-starter with initiative, enthusiasm and energy for the positionComputer program proficiency including, but not limited to: QuickBooks Desktop Enterprise Contractor, Microsoft Excel, Word, OutlookMust have attention to detail and high level of accuracyAbility to adapt to a fast-paced, dynamic environmentAble to multi-task and pivot between various tasks quickly & efficientlyPossess strong mathematical and computer skillsAbility to work in a team environment as well as independentlyExcellent time management skills and able to meet deadlinesThis position requires in-person attendance at our Cromwell, CT corporate office, but will support both our Connecticut and New Hampshire offices.Must have a current, valid driver’s license and dependable transportationEDUCATION & EXPERIENCE:
Five or more years of relevant experience, preferably within the private commercial construction industry for a general contractorHigh school diploma or equivalentNotary public preferred, but not requiredBENEFITS:
Competitive salary of $23 - $26 per hourSalary commensurate with experience401(K) / Profit Sharing PlanHealthcare/Dental Plan/Vision PlanGenerous PTO & limited WFHTeam environment and career growth
POSITION TYPE: Full-time, in office, 8A-5P M-F
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