IMMEDIATE OPENING for Experienced Administrative Assistant & Front Office Coordinator (High Volume Office / Friendly Team!)
Are you an organized, energetic professional with a proven skill set and warm smile? Our team is looking for a Front Office Administrative Assistant / Coordinator to be the welcoming face of our company. If you have previous office experience with Excel, Word, and Outlook, love multitasking, providing top-notch customer service, and consider yourself “smarter than the average bear”, we’d love to hear from you.
What You’ll Do (Responsibilities):
• Be the Face: Greet employees, clients and visitors with warmth and professionalism. Your personality is our company’s first impression. We like to impress!
• Manage Communications: Answer, screen, and forward incoming phone calls and manage emails. You’ll be the first impression of our company people will hear. You’ll make us proud of your phone etiquette, including poise, tact and demeanor.
• Support several key personnel: Handle general clerical tasks (Word, Excel, Outlook, scanning, filing, data entry, and organizing documents) taking direction directly from multiple key office personnel. This means you’re highly capable of multitasking, prioritizing, and using your strong previous office experience.
• Front Desk Coordination: Maintain a tidy reception area, manage incoming/outgoing mail, and keep other office areas tidy.
• Manage / Organization: Assist with tasks, errands, and projects daily. Every day will be something different, and you thrive in a fast-paced environment. Reliable transportation is a must and use of your personal vehicle is required. (Mileage reimbursed at the IRS Standard Rate).
What We Are Looking For (Requirements):
• Proven Experience: 2+ years experience as an office assistant or similar role. We need you to hit the ground running. You’re confident you can do so and your references will confirm this.
• Tech Savvy: Proficiency in Microsoft Office (Outlook, Word, Excel) and office equipment (printers, phone systems). This is where your skill set will shine!
• Upbeat & Professional: A positive attitude and excellent interpersonal skills. Remember, we’re hiring you for your personality and warm smile!
• Organization Guru: Exceptional organizational and multitasking abilities.
• Communication: Excellent written and verbal communication skills. Discreet with confidential, private information. You must have experience in keeping information private. Spanish as a second language a plus.
· Multitasking Prowess: A proven ability to prioritize tasks in a fast-paced environment without losing your cool (or your smile!).
· Professional Reliability: A consistent track record of punctuality and a positive, "can-do" attitude.
Why Join Us?
• A friendly, collaborative, and professional office environment.
• Competitive salary commensurate with experience. 100% company paid health / dental / eye insurance.
• Off early on Fridays and extra paid time off at the end of the year.
• Small office, casual dress, paid benefits, vacation, and other perks make this a great place to work. Did we mention, WE’RE DOG FRIENDLY? Come meet the pack.
Apply Now...Send Us Your Resume (and if you have references send those too) !
Read LessOur well-established company with over 30 years in the business is seeking a Full Charge Bookkeeper with demonstrated QuickBooks experience. This vital role supports the Accounting Manager by ensuring all accounting functions are executed accurately and promptly. The ideal candidate will be detail-oriented, organized, and able to manage multiple accounting tasks effectively in a mostly independent work setting.
Responsibilities
Manage customer billing and accounts receivablePerform accruals and journal entriesPrepare financial reporting, including 1099 processingExecute day-to-day accounting operationsOversee company insurance policies and automobile recordsAssist the Accounting Manager with projects and special assignments such as end-of-year financial close and tax reporting supportSupport data entry and maintain accurate records
Required Qualifications
3+ years of proven QuickBooks experienceProficiency with Microsoft Excel and WordHands-on knowledge of accounts receivable and accounts payable processesStrong attention to detail and organizational skillsEffective time management and ability to juggle competing tasksDiscretion and loyalty in handling sensitive financial informationReliable transportation and punctualityStrong work ethic
We are looking for that right someone to hit the ground running once we have taught them the business. That right someone who has a strong work ethic keeping them focused on task. That right someone to be a part of our work family. If that's you and you have experience in QuickBooks, please send us your resume so we can see if we are right for you.
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