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IST Management Services Inc.
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  • I

    Facilities Office Associate  

    IST Management Services Inc.
    - Chicago
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    Overview IST Management is seeking a Facilities Office Associate to j... Read More
    Overview IST Management is seeking a Facilities Office Associate to join our team in Chicago! Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into management roles. This position will be responsible for providing on-site facilities management services to ensure a maintained space, in addition to general office support in a team environment. Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays and Bonus Incentives! Hourly Compensation: $18.00-$19.00/hr USD Schedule: 7am to 4pm, Monday - Friday About Us In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! You can check out istmanagement.com for more info on us! Responsibilities Daily Responsibilities - Facilities Support Associate: * Regular walk through of office space to identify and maintain maintenance needs * Office support: Filling paper at copiers/printers, maintaining and stocking of convenience areas * Misc maintenance repairs in coordination with building engineers, working with external contractors * Assist with interoffice moves/moving tables, chairs, furniture, and light office equipment; Inspect & clean furniture * Assist/Cross-train in reception and mailroom services in order to provide backup as needed * Take Direction from Site Manager and company representatives * Report to and provide support to additional client site location in area, as needed Qualifications Qualifications: * 1+ year of experience in office services and/or facilities and maintenance services or a related field is preferred * High School Diploma or GED equivalent is required - degree may allow for accelerated path toward managerial roles * Excellent verbal and written communication skills * Professional appearance and demeanor * Ability to effectively work individually or in a team environment * A valid driver's license and/or reliable transportation to and from work * Ability to lift 50-100lbs * Willingness to cross-train for other job functions IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. Read Less
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  • I

    Delivery Driver  

    IST Management Services Inc.
    - Fort Lauderdale
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    Overview IST Management is seeking a Mail Services Associate/Courier... Read More
    Overview IST Management is seeking a Mail Services Associate/Courier to join our Fort Lauderdale team! The Delivery Driver will be responsible for assisting with mail and package services provided on-site in a team environment. Ideal candidates have prior customer service experience, are a team player, possess a valid driver's license, and are willing to train! IST Management Services is the fastest-growing, national, facilities management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services. The Opportunity: IST is looking for friendly, service-oriented, customer focused people with a passion for excellence. We offer professional training, skill enhancement and opportunities to advance toward supervisor, assistant manager and site manager positions. Benefits: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, Pet Insurance, *Tuition Reimbursement and Bonus Incentives! Hourly Compensation: $14.00-14.00 USD + benefits! Schedule: Monday-Friday (9:30AM-6:30PM) NO NIGHTS OR WEEKENDS! Responsibilities The Delivery Driver for Mail Services will be responsible for assisting with mail and package services provided on-site in a team environment. Other responsibilities include: * Operate company van or vehicle for mail/package delivery throughout campus environment, as needed * Lift large bundles of mail, overnight packages and shipments of paper * Handle time-sensitive material like confidential and/or urgent packages * Demonstrate flexibility in satisfying customer demands in a high-volume, production environment * Take direction from supervisor or site manager * Maintain all logs and reporting documentation; attention to detail * Adhere to all safety procedures; perform other tasks as assigned Qualifications Ideal candidates have prior customer service experience, are a team player, possess a valid driver's license, and are willing to train! Other qualifications include: * Authorization to work for any employer in the US, high school diploma or GED required. Pre-employment drug screening required. * Professional appearance and demeanor; excellent communication skills * Keyboarding and windows environment PC skills * Ability to effectively work individually or in a team environment; competency in performing multiple functional tasks * Ability to meet employer's attendance policy; a valid drivers license and access to reliable transportation to and from work * Ability to up to 55 pounds * Willingness to cross train in services provided IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. Read Less
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    Cook - Seafood Stall @ Halidom Eatery  

    IST Management Services Inc.
    - Atlanta
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    Overview We are hiring a Cook - Seafood Stall @ Halidom Eatery to wor... Read More
    Overview We are hiring a Cook - Seafood Stall @ Halidom Eatery to work with us on-site at Halidom Eatery on Moreland Avenue in Atlanta, GA - near the EAV neighborhood. Halidom Eatery hosts diverse food vendors and features the beautiful Bar La Rose. The atmosphere is elevated casual, contemporary, and energetic. Our private event space, The Jungle Room, is perfect for parties, meetings, and intimate gatherings. Check us out: https://www.halidomeatery.com/ Location Halidom Eatery: 1341 Moreland Ave SE Atlanta, GA 30316 Parking is free; EV chargers on-site. Compensation $16.00 - 18.00 USD/hourly + tips Benefits options offered to full time employees include: Medical, Dental, Vision, EAP, and 401K, Paid Time Off (12 days/yr), four Paid Holidays Schedule: Full time and part-time shifts available Responsibilities Requirements * Strong seafood and BOH background * Experience running a kitchen * Accurate and responsible ordering * Passion for recipes, R&D, and creation Legal authorization to work for any employer in the US is required. CONTACT: Brandon Gibbs Senior General Manager, Halidom Eatery bgibbs@halidomeatery.com Qualifications Halidom Eatery provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know via email at sayers@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local Halidom Eatery hiring team regarding your application submission and status after submission. Halidom Eatery is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. Read Less
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    PT - (On-Call) Office Services Specialist  

    IST Management Services Inc.
    - Los Angeles
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    Overview Consider a new, rewarding career today as a Part-Time (On-Ca... Read More
    Overview Consider a new, rewarding career today as a Part-Time (On-Call) Office Services Specialist with IST Management Services! Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into full time and management roles. The Opportunity: This is an assignment based, part-time, on-call, direct hire role with IST Management Services, performing office services work 8-30 hours per week. Minimum assignment length one full day (8 hours, 1 hour lunch), assignment lengths may range up to multiple weeks. Hours will range from M-F 7:00 AM- 9:00 PM. No nights, no weekends. Maximum availability desired. All locations will be centralized around the Los Angeles, CA area, no more than one location per day. Position will involve cross training for potential to go full-time. Business professional dress code. Compensation: $20.00 - $22.00/hour based on experience Who we are Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support. We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! Check out istmanagement.com for more info on us! Responsibilities This is an assignment based, part-time, on-call, direct hire role with IST Management Services, performing office services work 8-30 hours per week. * Office Reception * Copy/Print/Scan - handling incoming copy, scan, print and binding requests from start to finish - QC * Mail Room - processing incoming and outgoing mail * Corporate Hospitality - including ownership of environment presentation and assistance with catering and events * Records Management - scanning and physical filing * Maintaining the highest levels of customer care while demonstrating a friendly and cooperative attitude * Shipping & Receiving - handling time-sensitive material like confidential, urgent packages * Facilities Maintenance - light maintenance of common areas and vendor management for any larger repairs, furniture and office moves Qualifications To be considered for this position, you must meet the following qualifications: * High school diploma or equivalent (GED) is required * Knowledge of Microsoft Office and basic computer and Internet savvy * Must have attention to detail and critically think through and resolve problems * Reliable transportation to and from work * Ability to lift up to 55 pounds on occasion * Standing for long periods of time; significant walking * Willingness to cross-train for other job functions IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Read Less
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    Senior Site Manager  

    IST Management Services Inc.
    - Saint Louis
    Apply Now
    Overview IST Management is seeking a Site Manager to join our St. Lou... Read More
    Overview IST Management is seeking a Site Manager to join our St. Louis area team!The Site Manager is responsible for providing on-site management and regional support our legal operations in Print/Scan/Mail/Hospitality and Office Service functions. The ideal candidate will have at least 2-3 years of Legal Management experience in a corporate office environment and managing a team of 12+ employees. Manager must have strong leadership skills, have the ability to lead a diverse team of employees and deliver a high level of customer end user services while using critical and analytical skills in delivering practical solutions. About Us IST Management is a business process outsourcing company. We pride ourselves on our commitments to excellence for our clients and upward mobility for our employees. We provide cross-training and a career path to leadership for our on-site positions. We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! Check out istmanagement.com for more info on us! Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance and Bonus Incentives Annual Compensation: $75,000 - 85,000 Schedule: Must have flexible schedule to work early and late shifts. Overall hours of operation are 7:00 AM - 9:00 PM Monday-Friday Responsibilities The Office Services Site Manager is responsible for providing on-site daily leadership. Other duties include: * Professional and friendly customer service; verbal and written interaction with internal and external clients with excellent use of business etiquette and critical thinking skills. * Hospitality services: Conference room management (i.e setting up/breakdown for meetings and events, arranging and moving tables/chairs, assist with catering orders, other related tasks as needed) * Mail/Copy/Print Center - Ability to manage workflow and direct team in best practices and utilize current technology to leverage workflow. Make viable recommendations on industry trends and solutions to improve operations efficiency * Consistently adhere to business procedure guidelines; take direction from Sr. Management and maintain communication with full participation in all scheduled meetings. * Participate in cross-training and develop plans for the execution of cross-training of team members. * Maintain all logs and reporting documentation; attention to detail and * Adhere to all safety procedures; perform other tasks as assigned Qualifications Ideal candidates have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career. Previous management experience in a legal environment is a plus. Other qualifications include: * Prior Office/Corporate/Facility Management experience. * Microsoft Office proficiency required * High School Diploma or GED required; authorization to work for any employer in the US required * Excellent communication skills both verbal and written * Ability to effectively lead a team environment; willingness to cross-train for other job functions and must be a working manager. * Ability to meet employer's attendance policy * Ability to lift up to 50 lbs IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. Read Less
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    PT Receptionist/Hospitality  

    IST Management Services Inc.
    - New York City
    Apply Now
    Overview We are seeking Experienced candidates to work part time hour... Read More
    Overview We are seeking Experienced candidates to work part time hours in office services and/or facilities services to join our team in NYC! Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into management roles. The Office and Facilities Services Receptioonist will be responsible for fostering a professional and pleasant working environment by providing excellent customer service in the fields of general office services and facilities maintenance and coordination. Hours: Part-Time up to 29 hours a week Hourly Compensation: $17.00/hr-$20.00/hr USD Location, Hours, and Industry type vary by assignment but you must be able to work on Monday and Friday if requested. FT Opportunities may present themselves if you are successful in this role. Who We Are IST Management is a business process outsourcing company. Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide Facilities and Office Services Management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services. IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We've been honored as one of the Nation's Best & Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we've made the INC 5000 list. We're a proud partner of the Military Spouse Employment Partnership through our nation's Department of Defense, and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members. You can check out istmanagement.com for more info on us! Responsibilities The Receptionist interacts with clients and guests either by telephone or in-person. The Receptionist listens, articulates clearly and takes appropriate actions. The Receptionist anticipates the unexpected, asks the right questions and manages situations with poise: * Serve as the voice and face of the firm * Willingness to train in hospitality and conference room services * Answer and screen all incoming external and internal telephone calls in a welcoming and professional manner. Communicate clearly and effectively with all callers * Inform Conference and Events Coordinator, Facilities Manager and/or Office Administrator of: any and all facilities issues; ensure that the client reception area is kept clean and professional in appearance, and is in compliance with client confidentiality; and check all amenities equipment * Book conference rooms and visitor offices and ensure that all necessary components for meetings (A/V, food, room configuration and similar requirements) are provided. Coordinate with food services vendor for all client and internal meeting requests; track all data for client and internal billing purposes * Assist all clients and visitors and facilitate their arrivals and departures using appropriate technology and other means to provide accurate information. Notify attorneys of visitor arrivals promptly with reminders if necessary. Guide visitors to appropriate conference rooms and visitor offices and provide light administrative support * Identify and resolve problems in a timely manner; gather and analyze information and develop alternative solutions; use reason when dealing with emotional situations; and the ability to manage changing circumstances quickly and calmly while being responsive to the needs of the clients and guests * Anticipate the needs and expectations of each individual client or guest and respond to extremely varied requests (e.g., offering an umbrella to a client/guest when it is raining) * Attend to Receptionist needs of clients/guests to include car service reservations, parking garage assistance, restaurant reservations, check airlines and print boarding passes, theatre tickets, or other hospitality-driven services that clients or visiting attorneys might request * The Receptionist serves as a source of information for the office and has a wide range of resources available to guests. Provide working knowledge of conference-related technical skills such as setting up conference calls, long-distance dialing, and LAD-related issues for visitors * Ability to provide clients with inside knowledge of the best coffee shops, restaurants, and dry cleaning services in the area and provide guidance as guests/clients navigate their travel and time in the city * Handle multiple tasks to include, but not limited to event preparation such as envelope stuffing or name tag preparation, Excel projects, short correspondence, photocopying, faxing, mailing, and light assistant duties Qualifications Ideal candidates have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career. Previous experience Administrative role is a requirement! Other qualifications include: * High School Diploma or GED required; authorization to work for any employer in the US required * Microsoft Office proficiency required and may be tested; Relevant hospitality/ administrative experience with high visitor and call volume in a medium-to-large-sized organization preferred * 45 wpm typing skills, good spelling and grammar, and basic knowledge of Microsoft Office suite; Effective and professional verbal communication skills; English is required; other languages are a plus * Strong organizational skills and calendar management skills; Resourceful in problem-solving and meeting client/visitor needs * Professional appearance and outgoing positive demeanor * Ability to write, read and comprehend correspondence, memos, emails, and basic instructions IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. Read Less
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    On Call Service Specialist  

    IST Management Services Inc.
    - Chicago
    Apply Now
    Consider a new career today as a Office Copy/Mail Team Member- Part-Ti... Read More

    Consider a new career today as a Office Copy/Mail Team Member- Part-Time with IST Management Services in downtown Chicago, the fastest-growing, national, facilities management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services.

     

    The Opportunity: IST is looking for friendly, service-oriented, customer focused people with a passion for excellence. We offer professional training, skill enhancement and opportunities to advance toward full time positions.

     

    Position Details:

    This direct hire role is part time, on call, and performs office services work. Hours will range within M-F 8:00AM- 6:00PM. No nights, no weekends. All locations worked will be in the St. Louis metro area. Business professional dress code and standards are required.

     

    Hourly Compensation: $17.50-19.50 USD per hour

     

    Amenities: Access to public transportation nearby. Great working environment! No Nights/Weekends!


    The Copy/Mail Team Member will be responsible for maintaining the highest levels of customer care while demonstrating a friendly and cooperative attitude, in addition to:

    Operating mailing, copy and fax equipmentMaintain the highest levels of customer care while demonstrating a friendly and cooperative attitudeShipping & Receiving/Ordering suppliesPick-up and deliver mail, parcels, copy jobs and faxes to customersDemonstrate flexibility in satisfying customer demands in a high volume, production environmentConsistently adhere to business procedure guidelines as well as all safety proceduresPerform other tasks as assigned

    The Copy/Mail Team Member will possess excellent communication skills both verbal and written, is effectively able to work independently and in a team environment, in addition to:

    Must have access to reliable transportation to reach locations not on public transportation routesHigh school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to managementCustomer Service/ Hospitality/ Retail background preferredProfessional appearance and demeanorKeyboarding and windows environment PC skillsExcellent communication skills both verbal and writtenAbility to effectively work individually or in a team environmentLifting up to 55 pounds

    IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.

     

    Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

     

    IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

    Read Less
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    Corporate Staff Accountant  

    IST Management Services Inc.
    - Atlanta
    Apply Now
    Overview Check out this fantastic opportunity for a Corporate Staff A... Read More
    Overview Check out this fantastic opportunity for a Corporate Staff Accountant at IST Management Services. The Staff Accountant is responsible for maintaining accurate financial records, preparing journal entries and reconciliations, supporting month-end close, and assisting with audits and reporting. * Candidates must have experience using Sage Intacct.* During the monthly close, you'll have responsibilities helping out in many aspects of general accounting tasks to back-up the department. We're seeking candidates who possess strong attention to detail, analytical ability, and the ability to manage multiple priorities in a fast-paced corporate setting. If you like to collaborate, plan, and execute solutions - this is the role for you. 2-4 years of general accounting experience preferably in a multi-entity or service-based environment is required. PLEASE NOTE: This position is on-site for the first 90 days for training purposes. Then we will accommodate one to two days a week WFH. Who We Are In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services. We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! You can check out istmanagement.com for more info on us! Benefits: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance, and Bonus Incentives Compensation: While the compensation for this position is ultimately dependent upon the candidate's experience and qualifications, the approximate salaried compensation for this position will be $65,000.00-70,000.00+ USD Schedule: While this role will generally fall within regular business hours Monday - Friday, flexibility in daily work schedules may be necessary due to departmental workload requirements and other responsibilities. M-F 9-6 or 8-5. Location: IST Management's corporate office headquarters is located in the heart of East Atlanta! Our state-of-the-art building offers employees tons of natural light and sound control, and was completed in 2021. It additionally offers the latest in office tech, a heated patio balcony, and a nature trail/walking path. Free parking is available for all employees! 1341 Moreland Ave Atlanta, GA 30316 Responsibilities The Staff Accountant is responsible for maintaining accurate financial records, preparing journal entries and reconciliations, supporting month-end close, and assisting with audits and reporting. Additional key responsibilities include: Prepare and post journal entries, accruals, and inter-company allocations Reconcile general ledger accounts, including cash, prepaid expenses, fixed assets, and accruals Assist in month-end and year-end closing processes to ensure timely financial reporting Maintain fixed asset schedules and calculate monthly depreciation Process accounts payable and accounts receivable transactions when needed Support the preparation of financial statements, management reports, and variance analyses Collaborate with other departments to ensure accurate expense coding and documentation Assist with annual financial audits and provide supporting schedules and documentation Maintain compliance with corporate policies, internal controls, and GAAP standards Participate in process improvement initiatives to enhance efficiency and accuracy Qualifications Ideal candidates for the Staff Accountant role will possess strong attention to detail, analytical ability, and the ability to manage multiple priorities in a fast-paced corporate setting. *Candidates must have experience using Sage Intacct.* Additional qualifications include: Bachelor's degree in Accounting, Finance, or related field required 2-4 years of general accounting experience, preferably in a multi-entity or service-based environment Strong understanding of GAAP and accrual-based accounting Advanced Excel skills (pivot tables, VLOOKUPs, reconciliations) Experience with accounting software such as Sage Intacct, NetSuite, or QuickBooks Enterprise (or similar ERP) Excellent attention to detail and organization with the ability to meet tight deadlines Strong written and verbal communication skills High level of professionalism, confidentiality, and initiative IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. Read Less
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    Mail/Records Service Specialist  

    IST Management Services Inc.
    - Chicago
    Apply Now
    Overview Consider a new career today as a Copy/Records/Mail Team Memb... Read More
    Overview Consider a new career today as a Copy/Records/Mail Team Member- Full-Time with IST Management Services, the fastest-growing, national, facilities management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services. The Opportunity: IST is looking for friendly, service-oriented, customer focused people with a passion for excellence. We offer professional training, skill enhancement and opportunities to advance toward full time positions. Position Details: This direct hire role is full time and performs office services work. Hours will range within M-F 8:00AM- 6:00PM. Some overtime may be required which may include occasional weekend support on an as needed basis. Business professional dress code and standards are required. Hourly Compensation: $18.00-19.00 USD per hour, DOE Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, and Paid Time Off Amenities: Access to public transportation nearby. Great working environment! Responsibilities This direct hire role is a Copy/Records Mail Team Member- Full-Time and performs office services work. Hours will range within M-F 8:00AM- 6:00PM * Operating mailing, copy and fax equipment * Assist with light Records duties - Includes but not limited to Filing - File paper documents into their correct redweld jackets and ensure allmaterials are organized and properly maintained * Shifting - When redwelds run out of space on the shelves, shift and reorganize redwelds as needed. This may require adjusting multiple shelves to create adequate room * Creating Redweld Jackets - Prepare and label new redweld jackets for working files that do not yet have proper folders * Preparing Offsite Storage Boxes - Create and organize boxes for offsite pickups. These boxes contain closed files that are no longer required onsite * Cross-train in print production and reception back up * Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude * Shipping & Receiving; Ordering supplies, restocking inventory * Pick-up and deliver mail, parcels, copy jobs and faxes to customers * Demonstrate flexibility in satisfying customer demands in a high volume, production environment * Consistently adhere to business procedure guidelines * Adhere to all safety procedures; Perform other tasks as assigned Qualifications Qualifications: * Prior Law Firm experience a plus with the ability to work in a fast paced environment. * High school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to management * Customer Service/ Hospitality/ Retail background preferred * Professional appearance and demeanor * Keyboarding and windows environment PC skills * Excellent communication skills both verbal and written * Ability to effectively work individually or in a team environment * Lifting up to 55 pounds IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. Read Less
    Apply Now
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    On Call Service Specialist  

    IST Management Services Inc.
    - Chicago
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    Overview Consider a new career today as a Office Copy/Mail Team Membe... Read More
    Overview Consider a new career today as a Office Copy/Mail Team Member- Part-Time with IST Management Services in downtown Chicago, the fastest-growing, national, facilities management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services. The Opportunity: IST is looking for friendly, service-oriented, customer focused people with a passion for excellence. We offer professional training, skill enhancement and opportunities to advance toward full time positions. Position Details: This direct hire role is part time, on call, and performs office services work. Hours will range within M-F 8:00AM- 6:00PM. No nights, no weekends. All locations worked will be in the St. Louis metro area. Business professional dress code and standards are required. Hourly Compensation: $17.50-19.50 USD per hour Amenities: Access to public transportation nearby. Great working environment! No Nights/Weekends! Responsibilities The Copy/Mail Team Member will be responsible for maintaining the highest levels of customer care while demonstrating a friendly and cooperative attitude, in addition to: * Operating mailing, copy and fax equipment * Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude * Shipping & Receiving/Ordering supplies * Pick-up and deliver mail, parcels, copy jobs and faxes to customers * Demonstrate flexibility in satisfying customer demands in a high volume, production environment * Consistently adhere to business procedure guidelines as well as all safety procedures * Perform other tasks as assigned Qualifications The Copy/Mail Team Member will possess excellent communication skills both verbal and written, is effectively able to work independently and in a team environment, in addition to: * Must have access to reliable transportation to reach locations not on public transportation routes * High school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to management * Customer Service/ Hospitality/ Retail background preferred * Professional appearance and demeanor * Keyboarding and windows environment PC skills * Excellent communication skills both verbal and written * Ability to effectively work individually or in a team environment * Lifting up to 55 pounds IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. Read Less
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