Executive Assistant to the CEO & President
Exceptional Executive Assistant Opportunity – Medical Device Industry
Are you an Executive Assistant who thrives in a fast-paced, executive environment? Our client, an innovative publicly traded medical device company located near Irvine, CA, is seeking a highly organized, proactive professional to become the trusted right hand to the CEO & President while also supporting the Executive Leadership Team. This is a full-time and direct hire opportunity.
This is far more than a traditional administrative position—it's an opportunity to play a key role in supporting executive leadership, collaborating with the Board of Directors, and contributing to the success of a growing organization.
What You'll Do
As the Executive Assistant, you'll serve as a strategic partner to the CEO, ensuring priorities are executed seamlessly while managing multiple high-profile initiatives.
Key responsibilities include:
Serve as a trusted partner to the President & CEO, providing high-level executive support while assisting the Executive Leadership Team as needed.Manage complex executive calendars, prioritize competing demands, coordinate meetings, and proactively anticipate scheduling needs.Create and refine executive correspondence, reports, presentations, Board materials, and other business documents with exceptional quality and professionalism.Lead all Board of Directors coordination, including meeting logistics, agendas, Board books, minutes, resolutions, and follow-up on key action items.Build and maintain strong relationships with Board members, executives, employees, customers, investors, and external partners while serving as a key representative of the executive team.Partner on strategic initiatives, cross-functional projects, and high-priority business objectives.Plan and execute executive meetings, Board meetings, and onsite or virtual events, ensuring every detail is handled seamlessly.Coordinate complex domestic and international travel, including flights, hotels, ground transportation, visas, and detailed itineraries.Manage executive travel and expense reporting using Concur or a comparable expense management system.
What We're Looking For
The ideal candidate is confident, resourceful, and thrives in a dynamic executive environment.
Qualifications include:
Bachelor's degree preferred; 7–10+ years of experience supporting a CEO, President, or other C-level executives.Proven experience partnering with a Board of Directors, including Board meetings, materials, agendas, minutes, and executive communications.Public company experience with knowledge of corporate governance, SEC reporting, and highly confidential Board matters preferred.Expertise in managing complex executive calendars, international travel, and multiple priorities across time zones.Experience supporting executives in the medical device, biotechnology, life sciences, or healthcare industry is highly preferred.Exceptional communication, organizational, and relationship-building skills with meticulous attention to detail.Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams or Zoom.Highly organized, proactive, and able to deliver polished, high-quality work with minimal direction.
Why This Opportunity?
This is a unique opportunity to become an integral member of an executive leadership team where your contributions will have a direct impact on the success of the organization. If you're looking for a highly visible role that offers variety, challenge, and the opportunity to work alongside senior leadership in an innovative, growing company, we'd love to hear from you.
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The Kitting Assembly Technician will:
Inspect product for content (volume) and label accuracy.Kit product in final box configuration in accordance to product family requirements.Use shrink seal equipment.Maintain and ensure completeness and accuracy of all documentation associated to work performed.Navigate through electronic documentation system.Responsible for transactions associated with components and supplies used for batch; to maintain inventory accuracy.Follow line clearance requirements to maintain cGMP and cGLP in all work areas.Quarantine product and complete all necessary documentation.Suggest changes in departmental Standard Operating Procedures (SOPs).Maintain cleanliness of work area.Assemble product final kit.Assist with lab glassware preparation.Assist in other production duties as assigned by supervisor.
Requirements:
High school diploma or GED equivalent.Experience working in a GMP environment.Experience performing line clearances is preferred.Good work history.Knowledge of metric system.Must be able to work overtime as product demands dictate.Good oral and written communication skills. Read LessA manufacturer of medical devices and laboratory technologies has two open positions for a Complaints Specialist on a Full Time, Direct Hire basis. The Complaints Specialist will ensure appropriate product compliance is in line with SOPs and RA/QA requirements, which includes tasks related to Complaints and CAPA. Participate in customer complaint and inquiry processes, including but not limited to, complaint intake, documentation and lead of assigned investigations, customer follow-up and management, and tracking, trending and reporting of Technical Investigations Program management and activities. Investigate customer inquiries, complaint and/or CAPA investigations, as assigned, with support from cross-functional teams, and communicate directly with customers.
The Complaints Specialist will:
Support investigations for customer inquiries, complaints, and CAPAs as assigned.Assist in ensuring timely resolution and documentation of customer inquiries, including troubleshooting and coordination with internal teams such as Customer Support, Sales, FAS, and R&D.Contribute to maintaining high levels of customer satisfaction through effective communication and follow-up.Support continuous improvement initiatives for productivity, customer satisfaction, and customer engagement metrics.Participate in implementation of solutions to product-related issues with guidance from senior team membersPerform product compliance activities, including but not limited to:o Supporting CAPA initiation, investigation, and closure activities.
o Complaint documentation intake, investigation support, and tracking/trending/reporting.
Classify and help triage customer inquiries for appropriate resolution.Support timely closure of complaints.Follow established processes and procedures to ensure compliance with applicable standards.Perform other duties as assigned.
Requirements:
Bachelor's degree (B.S. or B.A.) in a scientific discipline preferred. Equivalent combinations of education and experience will be considered.1–3 years of experience in Laboratory, Technical Support, QA/RA, or Compliance in a biotechnology, medical device or related field.Exposure to or experience with Cell Culture or Cytogenetics (education or industry) is preferred.Experience in TrackWise or similar electronic systems.Basic knowledge of GMPs, ISO 13485, and applicable regulatory standards.Understanding of quality systems and documentation practices.Familiarity with root cause analysis principles (training acceptable).Experience with risk management concepts (FMEA exposure preferred).Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).Strong communication (written and verbal) skills.Ability to communicate effectively in spoken and written English is required to perform the essential functions of the position. Additional language skills are a plus. Read Less