Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach, exceptional organizational skills, and friendly demeanor will help create a welcoming environment. If you thrive on multitasking, excel at communication, and enjoy taking initiative this is the perfect position for you!
Responsibilities
Serve as the first point of contact with professionalism and warmth Operate multi-line phone systems to answer inquiries, direct calls accurately, and handle incoming Perform data entry tasks with precision using computer skills to update records, maintain databases, and ensure data accuracy Handle clerical duties such as filing, photocopying, proofreading documents, and organizing office supplies to keep the workspace tidy and efficient Assist with bookkeeping activities including invoicing, expense tracking, and basic QuickBooks entries to support office management Maintain office management tasks such as ordering supplies, managing mail distribution, and overseeing general administrative operations Provide personal assistant support when needed—such as preparing correspondence or managing schedules for team membersSkills
Proven experience in office administration or clerical roles with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive) for daily tasks Familiarity with QuickBooks or other bookkeeping software is highly desirable Excellent computer literacy including data entry, proofreading, filing systems, and document management Strong customer service skills with professional phone etiquette and the ability to handle multi-line phone systems effectivelyExperience in front desk operations or receptionist roles is advantageous Personal assistant experience / background can add valuable insight into supporting executive needsJoin us as an Office Administrative Assistant where your energy fuels our success! We’re committed to fostering a positive work environment that values your contributions while offering opportunities for growth. Your dedication will help ensure our office operates seamlessly—making a real difference every day!
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