Essential Job Functions:
The Bureau of the Comptroller and Global Financial Services (CGFS), Global Compensation provides compensation services to U.S. Foreign Service employees, Department of State Civil Service employees and Locally Employed (LE) staff. We provide both American and LE Staff payroll services for U.S. Agencies Overseas and Annuity services for Foreign Service Retirees. We are located in Charleston, South Carolina and Bangkok, Thailand where we manage one of the most complex compensation environments in the world, providing compensation services in 180 countries and 140 currencies. Our services include time and attendance, payroll, annuity payments, customer support, withholding, benefits, record keeping and reporting for our employees working domestically and overseas at our Embassies and Missions.
The U.S. Department of State (DoS), The Bureau of the Comptroller and Global Financial Services, Charleston, Resource Management (RM) Bureau of the Department of State (DoS) in Charleston, South Carolina has a requirement for a Compensation Technician to perform compensation support in the office of Locally Employed Payroll. LE Payroll services employees through 180 separate local compensation plans representing labor and employment laws and regulations of the host countries where we operate and applicable U.S. and Department of State laws, regulations, and policy. LE’s primary goal is to provide world-class compensation services to our Locally Employed Staff customers.
Job Responsibilities:
Primary responsibilities are T&A reporting, pay calculation, individual leave accounts, allotments of pay, and other individual pay matters for those paid under local compensation plans at serviced-posts. Specific Duties include, but are not limited to the following:Supports and promotes the CGFS quality policy and establishes, maintains and updates required QMS records for all assigned posts (e.g., country specifics).Demonstrates a comprehension of all applicable metrics and their performance measures and status.Participates in the development of QWI, forms, and reference documents within the LE QMS.Adheres to LE policies to ensure that only current and approved QWIs are utilized to conduct LE Payroll functional activities and ensures that nonconformities do not occur in employee’s area of responsibility Proactive in continuously monitoring, developing, documenting, and implementing continuous improvements.Establish and maintain master payroll records for individual employees in assigned countries in both the Locally Employed Payroll system and the LE Payroll document imaging system (DIS) according to established policies and timetables. In accordance with (IAW) Directorate policies, receives information on employees by various means, verifies authenticity and conformance with local compensation plan guidelines and office functional procedures, performs all necessary calculations, adjusts and verifies system acceptance through payroll projections. Ensure effective and timely customer service as well as facilitate vigilant internal controls, each pay period, all documents, actions, and adjustments received by the second Tuesday of the current pay period should be successfully processed in both payroll systems IAW Directorate policies.Timely processing (for LE payroll system and DIS) in the proper sequence is essential to the control and integrity of the payroll cycle.Fully utilize the system acceptance process for every applicable transaction. Track incoming Time and Attendance (T&A) for assigned posts and ensures the proper files are successfully monitored, transmitted, uploaded, and processed in the Locally Employed Payroll system according to established timelines and requirements. Audit, correct, and maintain report documentation for (T&A) files for assigned posts. Execute audits and correction tasks using IAW established timelines and requirements.Contacts posts to resolve timeliness and/or content issues regarding missing, late, or inaccurate (T&A) submissions. In these cases, success and extent of resolution is determined by requirements IAW Directorate policies.Required to learn, understand, and operate all Locally Employed Payroll systems, functional procedures, and Directorate policies. Takes initiative to investigate and comprehend post compensation and leave plans and research plans to resolve concerns.Accurately and timely calculate and process severance and termination/final payments in accordance with post compensation plans and Directorate policies.Main point of contact with the post payroll and personnel liaison(s) to resolve Locally Employed employee pay/personnel issues. Timely and completely resolve and respond to internal and external inquiries concerning payroll issues. Resolutions are prompt, courteous, and complete IAW with Directorate policies.Skills:
Requested skills:
Must possess superior multi-tasking, customer service, analytical, organizational, oral and written communication skills. Requires experience with computer-based applications including word-processing, spreadsheets, and database management systems. MS Excel and MS Word experience at an intermediate level is required. Must have payroll and/or financial experience working in high volume work environmentsRequires a strong attention to detail and analytical problem-solving skillsOur most Successful Employees in this Position Demonstrate:
Critical thinking and creative solutioningImproving/enhancing processes & proceduresQualifications:
Minimum Requirements:
Relevant professional experience supporting the design, development, analysis, testing, or implementation of systems similar in size, complexity, and scope to the DoS systems.Must qualify for Secret Security ClearanceWork Schedule:
The employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is an on-site position
Company DescriptionIntegrated Finance and Accounting Solutions (IFAS) is a service-disabled veteran, woman owned small disadvantaged business firm that applies integrated finance and accounting solutions to every engagement to help clients build sustain, and maintain a profitable business model. We do this with a corporate commitment to provide on time service that is mission focused and results driven. It is our true belief that finding the right solutions to your business' mission makes doing business less challenging. IFAS' core capabilities include business & Finance operations, IT Support Services, Acquisition and logistics support.Essential Job Functions:
The Bureau of the Comptroller and Global Financial Services (CGFS), Global Compensation provides compensation services to U.S. Foreign Service employees, Department of State Civil Service employees and Locally Employed (LE) staff. We provide both American and LE Staff payroll services for U.S. Agencies Overseas and Annuity services for Foreign Service Retirees. We are located in Charleston, South Carolina and Bangkok, Thailand where we manage one of the most complex compensation environments in the world, providing compensation services in 180 countries and 140 currencies. Our services include time and attendance, payroll, annuity payments, customer support, withholding, benefits, record keeping and reporting for our employees working domestically and overseas at our Embassies and Missions.
The U.S. Department of State (DoS), The Bureau of the Comptroller and Global Financial Services, Charleston, Resource Management (RM) Bureau of the Department of State (DoS) in Charleston, South Carolina has a requirement for a Compensation Technician to perform compensation support in the office of Locally Employed Payroll. LE Payroll services employees through 180 separate local compensation plans representing labor and employment laws and regulations of the host countries where we operate and applicable U.S. and Department of State laws, regulations, and policy. LE’s primary goal is to provide world-class compensation services to our Locally Employed Staff customers.
Job Responsibilities:
Primary responsibilities are T&A reporting, pay calculation, individual leave accounts, allotments of pay, and other individual pay matters for those paid under local compensation plans at serviced-posts. Specific Duties include, but are not limited to the following:Supports and promotes the CGFS quality policy and establishes, maintains and updates required QMS records for all assigned posts (e.g., country specifics).Demonstrates a comprehension of all applicable metrics and their performance measures and status.Participates in the development of QWI, forms, and reference documents within the LE QMS.Adheres to LE policies to ensure that only current and approved QWIs are utilized to conduct LE Payroll functional activities and ensures that nonconformities do not occur in employee’s area of responsibility Proactive in continuously monitoring, developing, documenting, and implementing continuous improvements.Establish and maintain master payroll records for individual employees in assigned countries in both the Locally Employed Payroll system and the LE Payroll document imaging system (DIS) according to established policies and timetables. In accordance with (IAW) Directorate policies, receives information on employees by various means, verifies authenticity and conformance with local compensation plan guidelines and office functional procedures, performs all necessary calculations, adjusts and verifies system acceptance through payroll projections. Ensure effective and timely customer service as well as facilitate vigilant internal controls, each pay period, all documents, actions, and adjustments received by the second Tuesday of the current pay period should be successfully processed in both payroll systems IAW Directorate policies.Timely processing (for LE payroll system and DIS) in the proper sequence is essential to the control and integrity of the payroll cycle.Fully utilize the system acceptance process for every applicable transaction. Track incoming Time and Attendance (T&A) for assigned posts and ensures the proper files are successfully monitored, transmitted, uploaded, and processed in the Locally Employed Payroll system according to established timelines and requirements. Audit, correct, and maintain report documentation for (T&A) files for assigned posts. Execute audits and correction tasks using IAW established timelines and requirements.Contacts posts to resolve timeliness and/or content issues regarding missing, late, or inaccurate (T&A) submissions. In these cases, success and extent of resolution is determined by requirements IAW Directorate policies.Required to learn, understand, and operate all Locally Employed Payroll systems, functional procedures, and Directorate policies. Takes initiative to investigate and comprehend post compensation and leave plans and research plans to resolve concerns.Accurately and timely calculate and process severance and termination/final payments in accordance with post compensation plans and Directorate policies.Main point of contact with the post payroll and personnel liaison(s) to resolve Locally Employed employee pay/personnel issues. Timely and completely resolve and respond to internal and external inquiries concerning payroll issues. Resolutions are prompt, courteous, and complete IAW with Directorate policies.Skills:
Requested skills:
Must possess superior multi-tasking, customer service, analytical, organizational, oral and written communication skills. Requires experience with computer-based applications including word-processing, spreadsheets, and database management systems. MS Excel and MS Word experience at an intermediate level is required. Must have payroll and/or financial experience working in high volume work environmentsRequires a strong attention to detail and analytical problem-solving skillsOur most Successful Employees in this Position Demonstrate:
Critical thinking and creative solutioningImproving/enhancing processes & proceduresQualifications:
Minimum Requirements:
Provides business process analysis, systems analysis and system support services requiring knowledge and experience with the automated systems that support financial services, overseas and domestic, or in-depth functional knowledge of financial operations that provides a basis for analyzing business processes, information flows and relationships to the supporting automated systems. This analysis supports the organization in resolving production system issues, identifying system gaps, assessing the impact of proposed changes to existing automated systems, documenting system requirements for proposed enhancements, assisting implementation of new and modified systems, supporting system users in the area of help desk support, training and other activities requiring an in-depth understanding of the function and/or the automated systems that support the function. The analysis also supports the design of new workflows, new procedures and new or revised automated systems. This analysis also supports the continuous improvement in reconciliation of general ledger accounts with Treasury and the production of cyclic financial statements through the identification of transaction errors, causes and corrective actions – either through system modifications or user training.Relevant professional experience supporting the design, development, analysis, testing, or implementation of systems similar in size, complexity, and scope to the DoS systems: experience with development and testing methodologies in a systems environment; experience managing development and or maintenance efforts; and experience performing technical tasks and analysis. The Department prefers candidates that have experience with some of the systems and technical environments supporting DoS, performing help desk support for large, complex financial system implementations and knowledge of Federal accounting/financial management policies, practices, operations, and procedures. Experience in supporting the development/implementation of large, complex financial management systems is preferred.Work Schedule:
The employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is an on-site position
Company DescriptionIntegrated Finance and Accounting Solutions (IFAS) is a service-disabled veteran, woman owned small disadvantaged business firm that applies integrated finance and accounting solutions to every engagement to help clients build sustain, and maintain a profitable business model. We do this with a corporate commitment to provide on time service that is mission focused and results driven. It is our true belief that finding the right solutions to your business' mission makes doing business less challenging. IFAS' core capabilities include business & Finance operations, IT Support Services, Acquisition and logistics support.Essential Job Functions:
Provides transactional and administrative finance office support to appropriated and Defense Working Capital Fund (DWCF) programs. Assists with preparing and assembling funding packages; enters and validates financial data in DISA systems (e.g., FAMIS, Financial Dashboard); updates and maintains spend plans; reconciles checkbooks and economic analysis workbooks; and supports monitoring of burn rates, variances, and unliquidated obligations under senior analyst direction.
Skills:
Experience providing financial management support within the Department of War, to include production of as well as quality assurance of financial packages, briefings, and reports.Financial acumen to maintain, track and analyze execution of assigned programs against OSD obligation and disbursement targets, including, but not limited to:Knowledge of Defense Working Capital Fund and Appropriated Funds, DoW PPBE, DoW Program Objective Memorandum development and submission process as well as knowledge of Fiscal Law.Ability to analyze, report and reconcile various Excel workbooks using raw data files from enterprise financial systems in order to properly report financial status of assigned programs and/or overall IE organization.Ability to maintain and update Spend Plans, throughout active fiscal years, in order to assist assigned programs to remain within annual budget controls.Ability to analyze organization's financial status to inform and report accurate financial status to assist with processing financial funding packages and meeting OSD obligation and disbursement thresholds.Good verbal and written communication skills to interact with various IE counterparts, including government and support contractors.Ability to maintain, create and contribute to miscellaneous briefings and spreadsheets to assist with financial reports.Ability to perform financial reconciliation and database research (to include Unliquidated Obligations (ULO). Understanding of reimbursable funding programs.Ability to perform quality assurance on contract required deliverables as needed. Ability to support various team assignments/tasks and work both within a team setting and independently.
Qualifications:
Required Education: Baccalaureate degree in a financial fieldRequired Experience: Two or more years in DoW Financial Management related work with an emphasis on both General Funds and Defense Working Capital FundsSecurity Requirements:
Position requires Secret Clearance or higher or qualify for a security clearance.
Global Disbursing Overview
The US Department of State (DoS), Bureau of the Comptroller and Global Financial Services (CGFS), Global Disbursing Operations is composed of teams in Bangkok, Charleston, and Paris. Disbursing Operations supports its global customers through services: Processing electronic funds transfers (EFT’s), check payments and collections, purchasing foreign currency, banking, maintaining local currency and U.S. dollar bank accounts, monitoring cashier operations worldwide, and reconciliation with the U.S. Treasury Department.
Minimum Requirements
· Possess an Associate’s Degree and a minimum of five (5) years’ professional experience in a banking and financial management field or equivalent level of education and experience.
· Experience may be substituted for education or degree type.
· Must be competent with Microsoft Office products (Excel, Macros, Word, PowerPoint)
Must qualify to obtain Secret Clearance
Preferred Skills, but not Required
Familiarity with DoS or government systems
Our most Successful Employees in this Position Demonstrate:
Strong oral and written communication skillsAnalytical problem solvingStrong attention to detail and financial acumenAbility to work independently, but not afraid to ask questions or for assistanceValues coaching and mentoringAdaptable / flexibleStrong time management skills and organizational skillsAbility to build a team and foster a culture of teamworkVouchering and Reconciliation Job Responsibilities
· Create and maintain appropriate journals or subsidiary ledgers to support Regional Financial Management Systems – Disbursing (RFMS/D) transactions.
· Balance and reconcile United States Disbursing Officer (USDO) US Dollar and Local Currency Accounts.
· Review invoices, journal vouchers and statements, validate information and resolve issues with submitting office.
· Process and verify multiple transaction types in RFMS/D.
· Enter adjustments pertaining to information in RFMS/D.
· Reconcile automated records and USD or Local Currency bank statements to validate transactions and identify discrepancies.
· Research identified discrepancies and provide actions to ensure account balance reconciliation.
· Analyze and reconcile Treasury Reports to DoS financial systems’ reports and Treasury Statement of Differences.
· Analyze and validate USD checks received, prepare daily bank deposit, and scan checks through over –the counter Net (OTC.net) system if required.
· Resolve problems in recurring assignments in accordance with training and experience.
· Provide support via e-mail or telephone to appropriate personnel at CGFS Charleton, U.S. Embassies, Treasury, Federal Reserve, Consular Affairs, and other government agencies.
· Provide suggestions for handling unusual or non-recurring transactions.
· Perform other duties within the Office of Global Disbursing Operations as assigned.
Security Clearance Requirement
All contractors supporting this Department must be able to either possess or obtain a background check and clearance of “Moderate Risk/Public Trust (MRPT)” including up to “Secret.”
Company DescriptionIntegrated Finance and Accounting Solutions (IFAS) is a service-disabled veteran, woman owned small disadvantaged business firm that applies integrated finance and accounting solutions to every engagement to help clients build sustain, and maintain a profitable business model. We do this with a corporate commitment to provide on time service that is mission focused and results driven. It is our true belief that finding the right solutions to your business' mission makes doing business less challenging. IFAS' core capabilities include business & Finance operations, IT Support Services, Acquisition and logistics support.