Position Overview
We are looking for a highly organized, proactive Office Operations Assistant to support the Office Manager and help keep the day-to-day operations of our clinic running smoothly. This role is ideal for someone who is extremely detail-oriented, tech-savvy, and able to take initiative without needing constant supervision. The right person enjoys problem-solving, organizing systems, and helping improve efficiency within an office environment.
The primary goal of this position is to support the Office Manager with administrative and operational tasks, helping create a more organized, efficient, and well-run office.
Responsibilities
• Assist the Office Manager with administrative and operational tasks
• Perform detailed computer work including documents, spreadsheets, data tracking, and system organization
• Research solutions, vendors, and operational improvements when needed
• Help create and maintain office systems, procedures, and documentation
• Support projects that improve efficiency and organization within the office
• Handle background administrative work that allows the manager to focus on higher-level responsibilities
• Maintain a high level of organization with files, documents, and internal processes
• Take initiative on tasks and identify areas where improvements can be made
Qualifications
• Strong computer skills (Google Workspace, spreadsheets, documents, etc.)
• Highly organized and detail-oriented
• Ability to work independently and manage tasks without constant supervision
• Strong problem-solving and research skills
• Ability to handle multiple tasks and projects simultaneously
• Professional communication skills
• Positive attitude and willingness to support the team
Preferred Qualities
• Self-starter who enjoys taking initiative
• Strong organizational mindset
• Comfortable learning new systems and technology
• Someone who enjoys creating structure and improving processes
About Our Office
Holistic Integration is a leading integrative healthcare clinic in Indianapolis focused on helping patients improve their health through structural and functional care. Our team values professionalism, collaboration, and creating systems that allow us to provide exceptional care to our patients.
Company DescriptionAt the heart of Holistic Integration lies a deep passion and unwavering dedication to providing every patient with the highest standards of care and expertise, guided by a whole-person approach to health and wellness.At Holistic Integration, we’re looking for a passionate Health Coach to join our patient care team. In this role, you’ll work directly with patients to interpret diagnostics, design supplement protocols, and guide them through personalized wellness plans that address the root cause of their health concerns.
What You’ll Do
Interpret functional lab results and assessments (hormone panels, GI maps, hair analysis, etc.)Use in-house tools like Electrodermal Screening (EDS)/Avatar to test supplements against patient responsesCreate customized supplement protocols tailored to each patient’s needsDevelop functional care plans with supplement, lifestyle, and service recommendationsCommunicate clearly with patients so they understand the purpose of each recommendationCollaborate with the Physician Assistant/Nurse Practitioner and providers to align care plansSupport patients in achieving their functional health goals and ensure follow-up steps are in placeEducate patients on the importance of compliance, consistency, and long-term wellnessContribute to team meetings, trainings, and patient education eventsWho You Are
Certified Health Coach (FMCHC, IIN, or similar) or Clinical Nutritionist preferredExperienced in interpreting labs and designing supplement-based care plans OR highly motivated to learnKnowledgeable in functional medicine concepts and natural health practicesConfident using diagnostic tools and supplements to guide protocolsCompassionate communicator who educates and empowers patientsOrganized, detail-oriented, and reliable with strong follow-throughTeam-oriented and thrives in a collaborative, fast-paced clinic settingWhat We Offer
Bonus opportunities tied to patient success and supplement complianceAdvanced training in diagnostics, EDS systems, and integrative health toolsA mission-driven environment with a supportive, growth-focused teamDiscounts on holistic services and wellness programsThis role is more than coaching—it’s about leading patients through a transformative healing journey. If you’re ready to dive deep, interpret diagnostics, and guide patients with confidence and care, we’d love for you to apply and join us at Holistic Integration.
Company DescriptionAt the heart of Holistic Integration lies a deep passion and unwavering dedication to providing every patient with the highest standards of care and expertise, guided by a whole-person approach to health and wellness.Licensed Practical Nurse (LPN) or Certified Medical Assistant (CMA)
We are seeking a dedicated and patient-centered clinical professional to join our collaborative and multidisciplinary clinic. Our practice follows a self-pay model and does not accept insurance, allowing us to provide personalized, in-depth care without insurance barriers.
In this role, you will support patient care in both clinical and procedural settings while working closely with our providers in a holistic, patient-focused environment. The ideal candidate is detail-oriented, skilled in venipuncture, and eager to expand their clinical skillset, including learning IV therapy. This position blends hands-on clinical responsibilities with patient interaction and education to ensure comprehensive, compassionate care.
LPN candidates are preferred; however, highly experienced CMAs will be considered.
Key Responsibilities
Perform patient intake procedures including vitals, medical history updates, and documentationPerform venipuncture for laboratory testing and specimen collectionAssist providers with examinations, procedures, and therapiesPrepare treatment rooms and maintain a clean, organized clinical environmentAdminister medications and injections as permitted by credential and scopeEducate patients on treatment instructions, protocols, and follow-up careDocument patient information accurately and maintain complete medical recordsMonitor patients during treatments and report concerns to providersSupport clinic flow and collaborate with team members to ensure excellent patient experienceMaintain compliance with clinical standards, safety protocols, and regulationsQualifications
Current LPN license in good standing OR CMA certificationLPN strongly preferred; experienced CMA candidates encouraged to applyProficiency in venipuncture requiredInterest in learning IV therapy and advanced clinical skillsStrong attention to detail and organizational abilityExcellent communication and patient-care skillsAbility to work both independently and collaborativelyInterest or experience in holistic, functional, or integrative care preferredWhy Join Us?
Ability to provide patient-focused care without insurance limitationsCollaborative team environment integrating multiple disciplinesHands-on training and skill development opportunitiesSupportive, growth-oriented workplace committed to whole-person careCompany DescriptionAt the heart of Holistic Integration lies a deep passion and unwavering dedication to providing every patient with the highest standards of care and expertise, guided by a whole-person approach to health and wellness.