Hillhouse Construction is seeking a highly organized and detail-oriented Project Billing Coordinator to join our Finance & Accounting team. This role will play a critical part in supporting project billing operations, owner invoicing, lien compliance, certified payroll tracking, and contract administration across multiple active construction projects. The ideal candidate thrives in a fast-paced environment, enjoys working with project teams, and takes pride in maintaining accurate and timely project documentation.
Responsibilities:
Assemble and submit owner billing packages, including AIA G702/G703 applications and owner-specific billing formatsCoordinate and track conditional and unconditional lien releases from subcontractors and vendorsCollect, organize, and maintain subcontractor invoices, backup documentation, and billing support materialsTrack project retainage, contract values, approved change orders, and balances remaining to billWork directly with Project Managers to prepare owner invoices and ensure billing accuracyMonitor and report outstanding owner change orders, subcontractor change orders, and pending billingsAssist with certified payroll package tracking and prevailing wage compliance documentationFollow up on missing subcontractor releases, invoices, insurance certificates, and project documentationMaintain billing compliance requirements for multiple owners and project contractsSupport month-end billing activities and other accounting-related functions as neededQualifications:
3+ years of experience in construction billing, project accounting, or a related accounting roleStrong understanding of AIA billing formats, owner billing requirements, and construction invoicing processesExperience with conditional and unconditional lien releases and California construction billing practicesFamiliarity with prevailing wage and certified payroll documentation preferredExperience working with multiple active projects and competing deadlinesStrong follow-up skills and the ability to coordinate with project teams, subcontractors, and clientsExperience with Sage Intacct, Sage Construction Management, or similar construction accounting software preferredProficiency in Microsoft Excel and other Microsoft Office applicationsExcellent organizational skills with strong attention to detail and accuracyAbility to prioritize tasks, manage deadlines, and work independently in a collaborative team environment Read LessHillhouse Construction is seeking an experienced Superintendent to lead field operations for a commercial construction project in Santa Maria, California. This role is responsible for managing all on-site activities, coordinating subcontractors and trades, maintaining project schedules, enforcing safety standards, and ensuring quality execution from project startup through completion.
The ideal candidate is a hands-on leader who thrives in a fast-paced construction environment, takes ownership of project success, and is committed to delivering exceptional results for clients and project teams alike.
Key Responsibilities
• Manage daily field operations and oversee project execution from mobilization through closeout
• Coordinate subcontractors, vendors, and field personnel to ensure work is completed safely, efficiently, and according to schedule
• Develop and maintain look-ahead schedules and short-term work plans
• Lead site safety efforts and ensure compliance with OSHA regulations and company safety standards
• Conduct regular site walks to monitor quality, identify potential issues, and implement solutions proactively
• Coordinate inspections, testing, and commissioning activities
• Review plans and specifications and identify constructability concerns or conflicts
• Manage site logistics, deliveries, material storage, and overall jobsite organization
• Lead subcontractor coordination meetings and daily field communication
• Partner closely with the Project Manager to maintain schedule, quality, and budget goals
• Maintain professional relationships with clients, consultants, inspectors, and trade partners
Qualifications
• Minimum 8 years of commercial construction experience, including experience as a Superintendent
• Proven experience managing commercial tenant improvement, renovation, healthcare, life science, industrial, manufacturing, or ground-up construction projects
• Strong understanding of construction means and methods, sequencing, scheduling, and quality control
• Demonstrated ability to lead multiple trades and subcontractors simultaneously
• Strong communication, leadership, and problem-solving skills
• Ability to read and interpret construction drawings, specifications, and project schedules
• Knowledge of OSHA regulations and jobsite safety requirements
• OSHA 30 certification preferred
• Valid driver's license and reliable transportation
• Ability to work full-time on-site in Santa Maria, California
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